UNCLASSIFIED (U)

14 FAH-2 H-300
PRE-SOLICITATION ACTIVITIES

14 FAH-2 H-310
ACQUISITION PHASES

(CT:COR-12; 12-01-2011)
(Office of Origin: A/OPE)

14 FAH-2 H-311 GENERAL

(CT:COR-1; 12-20-2005)

It is useful to think of the acquisition process as having three phases:

(1) Preparing the solicitation, which includes advance planning (pre-solicitation);

(2) Soliciting and awarding the contract (pre-award); and

(3) Administering the contract after award (contract administration).

14 FAH-2 H-312 SCOPE

(CT:COR-12; 12-01-2011)

a. This chapter discusses pre-solicitation activities and the actions that Department requirements offices and contracting offices must complete before requesting bids/proposals from the business community.

b. Actions taken in the pre-solicitation phase of the acquisition process result in the completion of a preliminary forecast plan and a procurement request package, including the development of the Performance Work Statement, independent U.S. Government cost estimate, and technical evaluation criteria. For domestic acquisitions of supplies or services exceeding $5 million or more, a written acquisition plan is required in accordance with Federal Acquisition Regulation (FAR) Subpart 7.1.

c. Contracting officers representative (COR) responsibilities versus contracting officer responsibilities in the pre-solicitation phase are listed in 14 FAH-2 Exhibit H-312.

14 FAH-2 H-313 THROUGH H-319 UNASSIGNED

14 FAH-2 Exhibit H-312
PRE-SOLICITATION responsibilities of the contracting officers repResentative (coR) AND the contracting officer (CO)

(CT:COR-12; 12-01-2011)

COR RESPONSIBILITIES	CO RESPONSIBILITIES
Perform market research	Perform additional market research as required
Develop specifications or performance work statement	Review specifications or performance work statement
Develop evaluation criteria	Review and approve evaluation criteria
Develop independent U.S. Government cost estimate	Review independent U.S. Government cost estimate
Identify and reserve funds	Verify that funds are included
Draft justification for other than full and open competition (if required) and certify accuracy	Approve justification for other than full and open competition (if required), route for approvals, and publish on Internet
Suggest sources	Develop source list including discussions with the Office of Small and Disadvantaged Business Utilization (A/SDBU)
Draft acquisition plan	Determine acquisition strategy and type of contract
Prepare procurement request package and obtain necessary approvals	Prepare solicitation request for proposals (RFP), invitation for bid (IFB), or request for quotation (RFQ)
Identify and select members of the technical evaluation panel (TEP)	Approve members of TEP, issue appointment memo, provide procurement integrity briefing if needed
Chair the TEP	Appoint the Chair
	Publish synopsis in FedBizOps
	Issue solicitation

 

UNCLASSIFIED (U)