2 FAM 190
DESIGNATION OF EMERGENCY ADDRESSEES
(CT:GEN-546; 03-14-2019)
(Office of Origin: A/OPR/GSM/SS)
2 FAM 191 INTRODUCTION
(CT:GEN-405; 04-18-2013)
(Uniform State/USAID/Commerce)
This subchapter establishes procedures for providing and
maintaining current information on persons to be notified in the event Foreign
Service employees and Civil Service employees on Limited Non-Career
Appointments to the Foreign Service are involved in serious emergency
situations abroad. Examples:
(1) Natural disasters, such as earthquakes or
hurricanes;
(2) Civil disturbances;
(3) Incidents involving death or injury to more than
one person, such as airplane crashes; and
(4) The death or serious illness of one or more
individuals.
2 FAM 192 APPLICABILITY
(CT:GEN-405; 04-18-2013)
(Uniform State/USAID/Commerce)
This subchapter applies to all U.S. citizen employees of
State, USAID, and Commerce regularly assigned to posts abroad. Included are
participating agency, personal-services, and other contract employees of USAID;
excluded is any resident employee whose principal family members are located in
the country of assignment and any employee who is not expected to be at post
for longer than a month.
2 FAM 193 RESPONSIBILITY
(CT:GEN-405; 04-18-2013)
(Uniform State/USAID/Commerce)
a. The officer responsible for management support, as
applicable, ensures that each employee prepares a current Form DS-3064, Foreign
Service Emergency Locator Information. The post retains a copy. Distribution
of the original and one copy is as follows:
(1) State: Employee Services
Center, Department of State, Form DS-3064. Employees may also enter/update
their records directly into the ESC Locator/Emergency Contact Database at the ESC
Intranet site;
(2) USAID: Employees are
responsible for ensuring they have provided current and accurate emergency
contact information in EIMS, the Agency's Web-based employee information
system. To access the EIMS system, click on "EIMS" from the OHR
intranet Web site homepage under "HR Applications." Additionally,
employees assigned abroad must ensure that they complete the Form DS-3064, or
other required forms, upon arrival at post or at other times, as dictated by
post management.; and
(3) Commerce: Office of
Foreign Service Human Capital (OFSHC).
b. If a locator record has not already been established
the post should, for each new arrival, have the employee update/enter their
record directly into the ESC Database, or submit locator records for employees
who do not have ESC Database/Intranet access. Whenever there is a change in
name, address, or telephone number of contacts of employee, a new employee
update or form should be prepared and distributed as indicated in paragraph a
of this section.
c. Each employee is responsible for ensuring that a
current and accurate Form DS-3064, Foreign Service Emergency Locator
Information, is on file at post of assignment and in Washington, DC
headquarters.
d. Employees should be cautioned to give careful
consideration when designating individuals to be notified in the event of an
emergency since the transmission of such news by the Department or agency to
elderly or ill persons should be avoided whenever possible. It is imperative
that the information be current at all times.
e. No information should be released by posts on deaths
of employees until the Department or agency has been notified. Names and
addresses of deceased personnel are to be withheld until such time as the
next-of-kin can reasonably be expected to have received official Department or
agency notification. If considered appropriate by post, news media should be
informed that names of casualties are being withheld for this purpose.
f. When a new Form DS-3064 has been received, destroy
any previous one. When ESC receives a new Form DS-3064, ESC enters the
employee information into the ESC Database and destroys the form.
2 FAM 194 THROUGH 199 UNASSIGNED