5 FAH-1 H-720
PREPARING DEPARTMENT NOTICES
(CT:CH-40; 09-09-2014)
(Office of Origin: A/GIS/GPS)
5 FAH-1 H-721 GENERAL
(CT:CH-40 09-09-2014)
a. The Office of Global
Information Services (A/GIS)
publishes Department Notices.
b. Drafters with OpenNet Intranet access must use A/GISs Department Notice Online Submission
Service to submit and upload Department Notices. The OpenNet Intranet site
provides a login/password, clearance and distribution areas. Only Microsoft
Word files are acceptable.
c. Users without OpenNet access may submit Department
Notices by e-mail. Send the e-mail to dninfo@state.gov.
d. Submitters should use the following guidelines when
preparing a Department Notice for submission:
(1) Applications: Create the document in Microsoft
Word 2003 (or an earlier version). If you cannot use MS Word, submit a
text-only version of the document.
(2) Required information: Place the following
information, in the following order, in the body of the Word document:
Office of origin (acronym only)
Date
Title of Notice
Contact person and telephone number
Clearance information
(3) Text/Paragraph formatting: Use Times Roman or
Times New Roman (size 12 point) and normal style. Single-space lines of text
within the body, with an extra line of space between paragraphs. The title
should be in title case and the body should be in sentence case (e.g.,
Department Notice). Do not use all caps. Use bold, italics, or underline to
highlight information. Paragraphs should not be indented.
(4) Tables: Use a table when creating a list with two
or more columns and/or rows and to display a form. Place column headers within
the table. Make the column headers bold. Use a table for special formatting
or placement of image(s) where text is to the left/right or on both sides of
the image. Use a table for bulleted items with one column for the bullet
symbol and another for the related text. Do not use text boxes, Acrobat, or
Power Point. Only use MS Word.
(5) Submission: Submit Notices using our Department
Notice Online Submission Service.
(6) Special note regarding content: Announcements to
solicit contributions for charitable organizations in the Federal workplace
will not be published (see 5 CFR, Section 950 or contact the Ethics Section in
the Legal Adviser's office).
5 FAH-1 H-722 DRAFTING AND CLEARING
DEPARTMENT NOTICES
(CT:CH-40; 09-09-2014)
a. The originating office drafts, obtains clearances,
and initiates publication of the Department Notice. This office obtains
clearances from any office concerned with the substance of the Notice.
b. The drafting (or originating) office must retain a
record of clearances for the Notice. A/GIS requests
clearance information from the originating office in the online submission
application when a new Department Notice is submitted.
5 FAH-1 H-723 DISTRIBUTION
(CT:CH-16; 04-26-2007)
Drafters indicate distribution instructions in the online
submission form by selecting the checkbox for Overseas or leaving it blank,
which indicates domestic distribution only.
5 FAH-1 H-724 Through H-729 UNASSIGNED
(CT:CH-16; 04-26-2007)