3 fam 8000
overseas EMPLOYMENT PROGRAM
3 fam 8100
methods of overseas EMPLOYMENT for family members
3 FAM 8110
FAMILY MEMBER EMPLOYMENT
(CT:PER-855; 06-26-2017)
(Office of Origin: HR/OE)
3 FAM 8111 Recruitment
3 FAM 8111.1 Vacancy Announcement
and Application Review
(CT:PER-855; 06-26-2017)
(Applies to State and signatories to the State Personal Services Agreement
Memo of Understanding)
All positions must be advertised for a minimum of five (5)
business days from the opening date of announcement to the closing date to
permit interested applicants sufficient opportunity to apply, except in cases
of bona fide emergency.
a. The template Vacancy Announcement from the Office of
Overseas Employment (HR/OE) must be used. The actual vacancy announcement
should be given the widest possible distribution to ensure that it is
accessible to family members.
b. Any individual, whether or not already employed by
the post, may apply for the vacancy, once they have satisfied any required
waiting periods.
c. Only those candidates determined to be both
eligible and qualified are referred to the hiring supervisor.
d. See most current guidance on HR/OE Website.
3 FAM 8111.2 Post Employment Committee
(CT:PER-855; 06-26-2017)
(Applies to State and signatories to the State Personal Services Agreement Memo
of Understanding)
a. To ensure equity in the selection process of
eligible and qualified candidates who receive a hiring preference, a Post
Employment Committee (PEC) must be established in accordance with instructions
for locally recruited positions abroad and should be comprised of U. S. Direct
Hire (USDH) employees who represent each agency subscribing to ICASS, when
possible.
b. A cable announcing a new hiring preference will be
sent out after FSFRC (3 FAM 8220)
Open Enrollment begins and the FAM will be updated at that time. Until then,
the hiring preference order will continue to be:
(1) Appointment Eligible Family Member (AEFM) / U.S. citizen
Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on Leave Without Pay (LWOP)**
*Applicants who claim status as a preference-eligible U.S.
Veteran must submit a copy of the most recent Member Copy Four (4) of the
DD-214, Certificate of Release or Discharge from Active Duty, and, if
applicable, a letter from the U.S. Department of Veterans Affairs. If claiming
conditional eligibility for U.S. Veterans preference, applicants must submit
proof of conditional eligibility. U.S. Veterans preference must be claimed on
the application in order to be properly taken into account.
** This level of preference applies to all Foreign Service
Generalists and Specialists on LWOP.
c. The PEC should be chaired by the Management Officer
at post or his or her USDH designee. The Management Officer or designee may
not chair the PEC when serving as the selecting official for a position, or
where nepotism concerns would arise.
d. The Community Liaison Office (CLO) Coordinator, as a
non-voting member representing the PEC, should attend (as an observer) all
interviews conducted with hiring preference candidates. In the case where the
CLO is the selecting official, another member of the PEC will attend the
interview as an observer.
e. State only: The CLO will be selected by the entire
PEC, or a majority of the members. The committees selection for CLO is then
sent to the COM for approval.
3 FAM 8112 POSITION CLASSIFICATION
(CT:PER-855; 06-26-2017)
(Applies to State and signatories to the State Personal Services Agreement Memo
of Understanding)
All positions held by Family Member Employees, with the
exception of the Expanded Professional Associates Program (EPAP) and the
Consular Adjudicator Program (CA-AEFM), must be classified in accordance with
the standards, guidelines, and procedures established by the Office of Overseas
Employment (HR/OE), the office responsible for classification authority for
locally recruited positions. Positions determined to be equivalent to typical
entry level positions for Foreign Service Officers, such as EPAP, CA-AEFM, and
the Professional Associates Program, may be graded using HR/RMAs or HR/CDAs
applicable standards.
3 FAM 8113 Performance Evaluations
(CT:PER-855; 06-26-2017)
(Applies to State and signatories to the State Personal Services Agreement Memo
of Understanding)
a. Evaluation Performance Reports (EPRs) are required
for all family member employees upon completion of one year of paid service in
the same local position. The annual rating cycle is March 15 to March 14.
b. Family member employees who are departing their
position (or whose supervisor is departing) and who have worked a minimum of
120 days must receive an interim EPR. See the most current guidance on the
HR/OE website.
c. Work Requirement Statements must be prepared and
submitted by the rater within 45 days of the family members entry on duty and
within 45 days of subsequent rating periods.
3 FAM 8114 Concurrent Personal or
Non-personal Services Contracts
(CT:PER-855; 06-26-2017)
(Applies to State and signatories to the State Personal Services Agreement Memo
of Understanding)
Employees, including those in LWOP status, may not
accept or enter into USG personal or non-personal services contracts while
serving on Department of State Foreign Service limited, non-career appointments
(see FAR 3.601). The appointment must be terminated before such contract
service may begin. This restriction does not apply to appropriate employee
association contracts (although ethics rules still may pose restrictions in
particular cases), nor does it apply to Foreign Service Family Reserve Corps
Members in the specific circumstances defined under the terms of the Class
Determination and Findings issued by A/OPE and dated June 2, 2016.
3 FAM 8115 THROUGH 3 FAM 8119