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8 FAM 1001.6

Replacing a Form FS-240

(CT:CITZ-1; 06-27-2018)
(Office of Origin: CA/PPT/S/A)

8 FAM 1001.6-1 Written Request Requesting Replacement

(CT:CITZ-1; 06-27-2018)

When a form FS-240, Consular Report of Birth Abroad of a Citizen of the United States of America, is lost, stolen, or mutilated, or accidentally destroyed, a person may obtain a replacement from the Department by following the instructions on the Bureau of Consular Affairs Internet page on how to apply for a certified copy of a consular report of birth abroad, submitting a notarized written request to:

8 FAM 1001.6-2 Contents of Request

(CT:CITZ-1; 06-27-2018)

a. Advise the requester to include the following complete identifying information:

(1) Submit a signed and notarized written request including all pertinent facts of the occasion along with a copy of the requesters valid photo identification. Only the subject, parent, or legal guardian may request a birth record;

(2) Provide the following general information:

(a) Date of request;

(b) Purpose of request;

(c) Document requesting (Consular Report of Birth Abroad, Report of Death, Canal Zone Birth and Death certificates, Certificate of Witness of Marriage, or Certification of No Record);

(d) Number of documents requesting; and

(e) Current mailing address and daytime telephone number;

(3) Facts of birth, death, or marriage:

(a) Name (at birth/death/marriage);

(b) Name after adoption (if applicable);

(c) Date of birth/death/marriage;

(d) Country of birth/death/marriage;

(e) Fathers name;

(f) Fathers date and place (state/country) of birth;

(g) Mothers name; and

(h) Mothers date and place (state/country) of birth;

(4) Passport information:

(a) Passport used to first enter the United States;

(b) Name of bearer;

(c) Date of issuance;

(d) Passport number; and

(e) Date of inclusion (if passport was not issued to the subject);

(5) Current passport information:

(a) Name of bearer;

(b) Date of issuance;

(c) Passport number; and

(6) Fees:

(a) See 22 CFR 22.1 for Current Schedule of Fees;

(b) Check or money order must be signed, dated, and made payable to Department of State;

(c) Remittance must be payable in U.S. dollars through a U.S. bank; and

(d) Do not send cash.

b. Turnaround time: In most cases, turnaround is 2 to 6 weeks.

c. Expedited service: Overnight delivery can save about 10 days mailing time, but there is no way to reduce the processing time. The Department can provide overnight return express delivery services if requested, upon payment of the overnight delivery fee. Alternatively, requester may opt to provide a pre-paid airbill for the carrier of choice.

d. Additional information: The Vital Records Section of Passport Services may be reached by phone at 202-485-8300.

8 FAM 1001.6-3 Affidavit Regarding Loss or Theft

(CT:CITZ-1; 06-27-2018)

The request must include an affidavit setting forth the circumstances surrounding the loss, theft, or mutilation of the previous document, and the appropriate fee, as determined by the current Schedule of Fees (22 CFR 22.1) in effect at the time of the request.

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