12 FAH-12 H-000
Implementation procedures for ACCOUNTABILITY REVIEW BOARD (ARB) Recommendations
12 FAH-12 H-010
procedures
(CT:ARB-2; 06-13-2017)
(Office of Origin: M/PRI)
12 FAH-12 H-011 General
(CT:ARB-1; 12-08-2014)
The roles and responsibilities for managing ARB
implementation are detailed in 12 FAM 036.3.
12 FAH-12 H-012 Acceptance of
Recommendations
(CT:ARB-2; 06-13-2017)
Following receipt of an ARBs report, the Secretary will
determine what actions should be taken with respect to the recommendations. The
Deputy Secretary of State for Management and Resources (D-MR), or, in the absence of D-MR, the Deputy
Secretary of State, will oversee the Departments progress on ARB
implementation.
12 FAH-12 H-013 Implementation of
Recommendations
(CT:ARB-1; 12-08-2014)
a. Implementation: The Under
Secretary for Management (M), in coordination with the Under Secretary for
Political Affairs (P), is responsible for implementation of ARB
recommendations. On behalf of the Secretary and other Department principals,
the Office of Management Policy, Rightsizing and Innovation (M/PRI) will
coordinate and track recommendations and manage the overall implementation
process. The Under Secretary for Management will determine the status of a
recommendation. Refer to 12 FAH-12
Exhibit H-013, Procedural Action and Responsibilities for Managing ARB
Recommendations, for a work process map that details the recommendation
implementation process.
b. Documentation: M/PRI will
maintain all memos regarding ARB implementation; a status spreadsheet; and
public fact sheets.
c. Implementation meetings: On
behalf of Department leadership, implementation meetings will be managed by
M/PRI. Meetings will be held at least twice monthly in the first year
following the ARB report. After that, the frequency of the meetings will be
determined by the situation, e.g., how many recommendations remain in progress
or a particular recommendation requires repeated follow-ups. M/PRI shall
contact bureaus and offices between meetings to ensure work remains ongoing and
to check the status of certain tasks.
12 FAH-12 H-014 REPORTS
(CT:ARB-2; 06-13-2017)
a. Reporting: Following
implementation meetings, M/PRI will send the Deputy Secretary for Management
and Resources (D-MR), or, in the absence of D-MR,
the Deputy Secretary of State, an information memo detailing outstanding
recommendations and accomplishments. As needed, M/PRI will provide additional
verbal and written updates to Department leadership.
b. Annual implementation status review:
The ARB/Permanent Coordinating Committee (ARB/PCC) will review all past
recommendations on an annual basis and provide a report to the Under
Secretaries for Political Affairs and Management, providing the implementation
status of all past recommendations, and noting any trends. The
report will also be provided to the Deputy Secretary and Deputy Secretary of
State for Management and Resources.
12 FAH-12 H-015 THROUGH H-019 Unassigned
12 FAH 12 Exhibit H-013
Procedural Action and Responsibilities for Managing ARB Recommendations
(CT:ARB-1; 12-08-2014)
