1 FAM 020
office of THE SECRETARY OF STATE (S)
(CT:ORG-499; 12-10-2018)
(Office of Origin: S/ES-EX)
1 FAM 021 THE SECRETARY OF STATE (S)
1 FAM 021.1 Responsibilities
(CT:ORG-447; 05-25-2018)
a. The Secretary has responsibilities, by virtue of law
or Executive order, with respect to such matters as international educational
and cultural affairs, information activities, foreign assistance, food for
peace, arms control and disarmament, supervision of programs authorized by the
Peace Corps Act, social science research, immigration, and refugee assistance.
b. The Secretary has authority and responsibility to
the full extent permitted by law for the overall direction, coordination, and
supervision of interdepartmental activities of the U.S. Government abroad.
This authority includes continuous supervision and general direction of:
(1) Peace Corps programs;
(2) Economic assistance;
(3) Military assistance;
(4) Military education and training; and
(5) Military sales programs as provided in the Foreign
Assistance Act of 1961, as amended; Peace Corps Act; and Foreign Military Sales
Act.
c. The authority does not extend to:
(1) The activities of U.S. military forces operating
in the field where such forces are under the command of a U.S. area military
commander;
(2) Such other military activities as the President
elects to conduct through military channels; and
(3) Activities which are internal to the execution and
administration of the approved programs of a single department or agency and
which are not of such a nature as to affect significantly the overall U.S.
program in a country or region abroad.
d. The Secretary has authority and responsibility for
the execution of foreign policy and for the direction, coordination, and
supervision of interdepartmental activities abroad. The Secretary of State
utilizes, in addition to the normal Department resources, the system of NSC
Interdepartmental Groups and the Under Secretaries Committee outlined in 1 FAM 013.1.
Within the purview of these responsibilities, the Secretary delegates executive
authority to the committee chairmen.
e. Has substantive and coordinating responsibility for
the following Foreign Affairs Manual (FAM) materials:
(1) 1 FAM 011
through 1 FAM 013
inclusive;
(2) 1 FAM 020The
Secretary of State (S);
(3) 2 FAM 010Areas
of Responsibility for the Conduct of Foreign Relations (S);
(4) 2 FAM 200Privileges and Immunities (S/CPR);
(5) 2 FAM 300Protocol, Precedence, and Formalities
(S/CPR);
(6) 2 FAM 1200 Action
and Clearance Procedures (S).
1 FAM 021.2 Organization
(CT:ORG-231; 09-27-2010)
For an organization chart for the Office of the Secretary
of State (S), see 1 FAM Exhibit
021.1.
1 FAM 021.3 Authorities
(CT:ORG-405; 01-27-2017)
a. The Secretary of States basic authority derives
from those provisions of the U.S. Constitution that vest in the President the
power to make treaties and appoint ambassadors, other public ministers, and
consuls, by and with the advice and consent of the Senate. A number of
specific responsibilities, authorities, and requirements, too numerous to list,
are vested in the Secretary by State Authorization Acts. Some of these are
re-delegated within the Department. The Secretary's authorities are more
properly found in 1
FAM 011 and 1
FAM 012.
b. Congress established the position of Ombudsman for
Civil Service Employees (S/O) in Section 172 of the Foreign Relations
Authorization Act, FY 1988-1989 (Public Law 100-204).
c. S/FSG authority is derived from chapter 11 of the
Foreign Service Act of 1980 and implementing regulations (22 CFR Chapter 9).
1 FAM 022 OFFICE OF THE SECRETARY OF
STATE (S)
1 FAM 022.1 Chief of Staff (S/COS)
(CT:ORG-104; 06-30-2001)
The Chief of Staff:
(1) Reports directly to the Secretary of State (S);
(2) Performs such managerial and policy duties as the
Secretary directs; and
(3) Works closely with the Executive Secretary (S/ES),
as required.
1 FAM 022.2 Executive Secretariat
(S/ES)
(CT:ORG-405; 01-27-2017)
a. The Special Assistant to the Secretary and Executive
Secretary of the Department, with rank administratively equivalent to an
Assistant Secretary, ensures the prompt, efficient, and orderly staffing of
policy problems requiring the attention of the Secretary (Deputy and Under
Secretaries) in the coordination of material presented to them and the
implementation of decisions made by them.
b. The Executive Secretariat also:
(1) Directs and controls official action, briefing,
and information documents to and from the Secretary (as well as Deputy
Secretaries and Under Secretaries) and ensures implementation of decisions made
by them;
(2) Serves as the official channel for the
transmission of information and recommendations from the Department to the
White House and other U.S. Government departments and agencies;
(3) Serves as the official channel for the receipt
from the White House of instructions and responses to recommendations,
assigning action on them and following up to ensure implementation;
(4) Coordinates the Department's role in the National
Security Council (NSC) system. S/ES provides guidance and support to bureaus
on the functions of the interagency system;
(5) Coordinates the Department's role in the cabinet
system including meetings of the cabinet and cabinet councils: tasks and
reviews papers required for these meetings;
(6) Serves as focal point within the Department in
alerting officials to the emergence of crises, ensures prompt action to deal
with them, and effects coordination with other agencies; and
(7) Ensures that documents addressed to the principals
have received adequate staff review.
1 FAM 022.2-1 Executive Office
(S/ES-EX)
(CT:ORG-405; 01-27-2017)
The Executive Office provides management support and a
complete range of administrative services for the Secretary, Deputy
Secretaries, Under Secretaries, and their staff offices which comprise the S
area. This office provides logistical support for official travel by the
Secretary and other Department principals.
1 FAM 022.2-2 Executive Secretariat
Staff (S/ES-S)
(CT:ORG-405; 01-27-2017)
a. The Executive Secretariat Staff:
(1) Coordinates, tasks, tracks, and reviews briefing
papers, memoranda, diplomatic notes, and correspondence for the Secretary, both
Deputy Secretaries, other Department principals, and the White House, and
distributes final action communication;
(2) Implements and administers the records policies,
standards, systems, and procedures for the Secretary, the Deputy Secretaries,
Under Secretaries, Counselor, Special Envoys and Representatives, and other
offices supported by the Executive Secretariat;
(3) Drafts pre-approved language for use by the
Department of State when replying to messages from world leaders addressed to
the President and the Secretary, as well as replies to ceremonial messages;
(4) Coordinates preparations for international
conferences, high level visits, and other major meetings in which the Secretary
participates;
(5) Provides guidance and coordinates FOIA, Privacy
Act, Congressional, DOJ, and internal bureau document search requests for the
Secretary, both Deputy Secretaries, the Under Secretary for Political Affairs,
the Counselor, and for offices within the Executive Secretariat.
(6) Tasks, prepares, and reviews briefing materials
for official overseas and domestic travel of the Secretary, the Deputy
Secretaries, and the Under Secretary for Political Affairs;
(7) Advances the Secretarys official overseas and
domestic travel; staffs the Secretary's mobile office when on official travel.
(8) Maintains CONTAX database on foreign chiefs of
state, other foreign government officials; American and
foreign ambassadors; ecclesiastical and academic personages; and Cabinet
members and other high-level USG and foreign officials for use by the
Department of State and other selected U.S. Government users;
(9) Provides guidance on correspondence and briefing
materials for desk officers and bureau staff;
(10) Coordinates State Department participation in
Principals Committee (PC), Deputies Committee (DC), NSC, NEC, and cabinet
meetings, and tasks and reviews briefing papers for these meetings as needed;
and
(11) Organizes special events such as Chiefs of Mission
conferences, and town hall meetings, and works on other special projects for
principals, as required.
(12) Maintains the official historical record for the
Secretary and Department principals and provides courier service for the
Secretary and Department principals.
b. S/ES-S is consists of two divisions. The
(1) Advance and Staffing Division; and
(2) Records and Information Management Division
(formerly Correspondence and Records Division).
1 FAM 022.2-3 Operations Center
(S/ES-O)
(CT:ORG-469; 08-21-2018)
The Operations Center:
(1) Is the Department of State's around-the-clock
alerting, briefing, and crisis management office;
(2) By maintaining a 24-hour global watch, alerts and
briefs top officers of the Department, task forces, and concerned Department
bureaus on important developments requiring immediate attention, and ensures
that prompt action is taken, as necessary;
(3) Functions as the Department's point of contact for
the interagency exchange of crisis-related information, including the
compilation of current information on the number of official and private
American citizens and third-country nationals present in each country abroad;
(4) Screens and distributes cables and other documents
for the Secretary and principal officers and is responsible for the preparation
of daily summary reports;
(5) Controls, on behalf of the Executive Secretary,
sensitive categories of cable traffic which are sensitive in content or timing;
(6) Provides crisis management support to the
Department. Under authority delegated by the Secretary, with the policy
guidance of the Under Secretaries for Political Affairs and Management, and at
the direction of the Executive Secretary, S/ES-O has the principal Department
responsibility for initial formal and informal crisis management operations.
Under authority assigned by Presidential Directive 27 (1/19/78), S/ES-O assumes
initial action responsibility on asylum requests, acts of terrorism/hijackings,
and other nonmilitary incidents which could have implications for our foreign
relations;
(7) Has responsibility for testing and assessment of
the Department's crisis management capabilities;
(8) Coordinates planning and implementation of plans
within the Department and the interagency community, through the Washington
Liaison Group for the protection and evacuation of U.S. citizens abroad in
emergencies;
(9) Serves as primary point of contact and support
office for the Secretary of State and the Secretary's party when traveling;
(10) Provides full-time support for task forces
convened by the Executive Secretary in response to international crises; and
(11) Monitors events that threaten the security of the
U.S. missions, their personnel, and private U.S. citizens abroad, and provides
briefs to Department principals and the interagency community on developing
situations.
(12) Has responsibility for convening department and
interagency stakeholders to gather and preserve lessons learned after critical
operational events to share across the organization.
1 FAM 022.2-4 ExecTech Office
(S/ES-ExecTech)
(CT:ORG-466; 08-13-2018)
The ExecTech Office (S/ES-ExecTech) develops, implements,
and operates all information management and records management systems for the
Secretary, the Deputy Secretaries, the Under Secretaries, the Counselor, the
Executive Secretariat, and other specific offices.
1 FAM 022.3 The Office of the
Ombudsman (S/O)
(CT:ORG-328; 04-04-2014)
a. The Ombudsman advises the Secretary of State and
senior Department management on workplace issues, including those pertaining to
the ability of employees, including Civil Service employees, to contribute to
the achievement of the Department's mandated responsibilities.
b. The Office of the Ombudsman (S/O) is headed by the
Ombudsman, who also serves as the Ombudsman for Civil Service Employees in
accordance with 22 U.S.C. 2664a. By law (22 U.S.C. 2664a), the
Ombudsman, by virtue of also serving as the Ombudsman for Civil Service
Employees, must be a career-reserve member of the Senior Executive Service.
c. The Office of the Ombudsman consists of an Ombuds
Services Office, which supports the Ombudsman, who in turn:
(1) Serves as senior advisor to the Secretary of State
and senior Department management on matters pertaining to the effective and
efficient utilization of the Department workforce;
(2) Conducts evaluations and analyses of career
opportunities and promotion pathways, developmental assignments, training,
morale, and other matters relevant to the promotion of a vigorous and stable
Department workforce;
(3) Maintains an awareness of matters of concern to
Department employees by consulting with employee representatives and
maintaining an "open door" for the expression of ideas and
suggestions; and
(4) Reports to the Secretary on activities that have a
significant effect on Civil Service employment.
d. The Office of the Ombudsman shall also consist of a
Workplace Conflict Prevention and Resolution Center (wCPRc) through which the
Ombudsman promotes conflict prevention and resolution in the workplace. In
performing this function, the Ombudsman:
(1) Functions as an independent and impartial resource
for Department personnel seeking early resolution of workplace related
concerns;
(2) Assists parties in conflict to work toward a
mutually agreeable resolution;
(3) Holds communications with individuals seeking
assistance in confidence, except that such information may be disclosed upon
the consent of the party providing the information, in cases where there
appears to be imminent risk of serious harm, or as otherwise required by law;
(4) May use any appropriate Alternative Dispute
Resolution process, if practical, to resolve any matter within the Ombudsmans
purview; and
(5) Liaises with other Government agencies regarding
alternative dispute resolution programs and conflict resolution practices
within the Department.
1 FAM 022.4 Director
of the Office of Civil Rights (S/OCR)
(CT:ORG-405; 01-27-2017)
The Director of the Office of Civil Rights (S/OCR), an
Assistant Secretary equivalent:
(1) Serves as principal adviser to the Secretary of
State and other principal officials on equal employment opportunity, civil
rights and diversity;
(2) Manages the activities of the Office of Civil
Rights, which directs the equal employment opportunity complaint process,
harassment inquiries, civil rights and diversity programs of the Department and
its offices worldwide;
(3) Implements the Civil Rights Act of 1964, as
amended; the Rehabilitation Act of 1973, as amended; the Age Discrimination in
Employment Act of 1975, as amended; the Equal Pay Act of 1963, as amended; the
nondiscrimination provisions of the Foreign Service Act of 1980, as amended;
the Genetic Information Nondiscrimination Act of 2008; the Equal Employment
Opportunity Commission regulations contained in 29 CFR 1614; and other
statutes, executive orders, and regulations to ensure equal opportunity for
applicants and employees.
(4) Ensures fairness, equity and inclusion in the
workplace and ensures nondiscrimination in all programs or activities conducted
and/or funded by the Department on the following bases: race, color, religion,
sex (pregnancy, gender role and gender identity), sexual orientation, national
origin, age, disability, genetic information, or reprisal for participation in
or advocacy of EEO activity;
(5) Manages the Departments special emphasis programs
for all ethnic and racial minorities, women, and people with disabilities;
co-chairs the Departments Diversity Governance Council; and provides guidance
to the Office of Accessibility and Accommodations Oversight Committee;
(6) Monitors, evaluates, and advises on personnel
processes such as recruitment, retention, training, upward mobility,
assignment, and promotion to further the Departments objective of achieving a
diverse and inclusive workplace free from discrimination;
(7) Conducts EEO and anti-harassment training to
ensure all employees are familiar with their rights, duties, responsibilities
and Department policies;
(8) Oversees the Departments Employee Affinity Group
program;
(9) Manages the Departments EEO Counselor and LE
Staff EEO Liaison programs;
(10) Reports to the Equal Employment Opportunity
Commission, Congress, and other executive branch agencies on the Departments
standing in complaint and diversity statistics and recruitment planning;
(11) Maintains working relationship with the Equal
Employment Opportunity Commission, the Office of Personnel Management, the
Department of Justice, foreign affairs agencies, and other U.S. government
agencies employee organizations, diversity and inclusion offices, and equal
employment opportunity and civil rights offices;
(12) Maintains liaison with non-U.S. Government
organizations as appropriate in the interest of equal opportunity, diversity
and civil rights, and in support of related programs, events, and celebrations;
and
(13) Responsible for all other matters identified in 29
CFR 1614.
1 FAM 022.5 Open Forum (S/OF)
(CT:ORG-405; 01-27-2017)
a. The Open Forum (S/OF), headed by a chairperson who
serves directly under the Secretary of State, brings new or alternative policy
recommendations to the Secretary and other principals from U.S. Government
employees at all levels of the Department of State and the U.S. Agency for
International Development (USAID). The
Open Forum provides opportunities for any employee to express professional
views (including dissenting views) candidly, free of bureaucratic constraints,
and under safeguards against pressures or penalties.
b. The Policy Planning Staff will manage the selection
process for the chairperson.
c. Administrative resources for the Open Forum are
provided through the Policy Planning Staff (S/P).
d. The chairperson:
(1) Operates a speaker program in which experts
periodically address employees to stimulate thinking on foreign policy issues;
(2) Operates the Open Forum Channel through which any
employee of State and USAID may submit to the Secretary, and other principals,
new or alternative policy ideas (other than views which are suitable for the
Dissent Channel); and
(3) Seeks to obtain appropriate awards (e.g., the
American Foreign Service Association's annual Herter, Rivkin, and Harriman
awards), and other recognition and reward, for employees who demonstrate both
courage and discipline in advocating their views.
(4) Operates joint public diplomacy initiatives with
bureaus and the Policy Planning Staff (S/P).
1 FAM 022.6 U.S. Global AIDS
Coordinator and Special Representative for Global Health Diplomacy (S/GAC)
(CT:ORG-405; 01-27-2017)
The U.S. Global AIDS Coordinator and Special
Representative for Global Health Diplomacy (S/GAC) oversees and directs all
resources and activities of the U.S. government (USG) response to global
HIV/AIDS to implement the Presidents Emergency Plan for AIDS Relief (PEPFAR),
including U.S. contributions to the Global Fund to Fight AIDS, Tuberculosis,
and Malaria, and relations with other bilateral and multilateral
organizations. PEPFAR is the largest commitment made by any nation to combat a
single disease internationally, which operates in nearly 60 countries through
bilateral and regional programs to end AIDS as a public health threat.
PEPFAR-supported programs are implemented under the leadership of the
Department of State and through a multitude of USG agencies, including the U.S.
Agency for International Development; the U.S. Department of Health and Human
Services, including the Centers for Disease Control and Prevention, the Health
Resources and Services Administration, the National Institutes of Health; the
U.S. Department of Defense; the U.S. Department of Treasury; and the Peace
Corps.
1 FAM 022.6-1 Office of
Management, Budget, and Operations
(CT:ORG-405; 01-27-2017)
The Office for Management, Budget and Operations sets
policy and oversees all administrative and fiduciary operations, including
human resources and budget planning, development and execution of PEPFAR
programming.
1 FAM 022.6-2 Office of Financial
Sustainability and Development
(CT:ORG-405; 01-27-2017)
The Office of Financial Sustainability and Development sets
policy and oversees implementation to ensure that when the U.S. government and
partner countries have scaled up interventions and reached epidemic control,
the services, systems, financing and policies required to maintain and sustain
that control are readily available to PEPFAR beneficiaries and countries.
1 FAM 022.6-3 Unit of Affected
Populations and Civil Society Leadership
(CT:ORG-405; 01-27-2017)
The Unit of Affected Populations and Civil Society
Leadership sets policy and oversees implementation for targeted programs for
the most vulnerable populations, including Lesbian, Gay, Bisexual and
Transgendered (LGBT) persons as well as adolescent girls and young women as
well as increases civil society capacity to advocate for and create enabling
environments.
1 FAM 022.6-4 Office of
Multi-Sector Responsibility
(CT:ORG-405; 01-27-2017)
The Office of Multi-Sector Responsibility advances
partnerships with the private sector and multilateral partners, including the
Global Fund to Fight AIDS, Tuberculosis, and Malaria, and the United Nations
Joint Program on HIV and AIDS (UNAIDS). The office fosters wide-ranging public-private
partnerships to leverage USG investments and collaborates with key multilateral
institutions to ensure program implementation is complementary and synergistic
for maximum impact.
1 FAM 022.6-5 Unit of Program
Quality
(CT:ORG-405; 01-27-2017)
The Unit of Program Quality coordinates HIV prevention,
treatment, and care technical policy and guidance to ensure PEPFAR programs are
implemented with rigor and that quality services are administered to those
living with HIV around the world.
1 FAM 022.6-6 Office of Country
Operations and Oversight
(CT:ORG-405; 01-27-2017)
The Office of Country Operations and Oversight manages and
supports all field business operations, serving PEPFAR country field offices in
a desk-officer role, including direct links to the PEPFAR Country Coordinators
and Department desk officers.
1 FAM 022.6-7 Office of Program
Impact and Results Monitoring
(CT:ORG-405; 01-27-2017)
The Office of Program Impact and Results Monitoring ensures
data collection, use, analysis, application, and monitoring for program impact
for all agencies implementing PEPFAR, including monitoring of planned targets
and indicators and realized achievements for PEPFAR bilateral and regional
programs.
1 FAM 022.6-8 Office of Strategy
and Global Health Diplomacy
(CT:ORG-405; 01-27-2017)
The Office of Strategy and Global Health Diplomacy
implements all PEPFAR internal and external communications, public affairs,
policy and Congressional efforts. The office also guides diplomatic efforts to
advance the United States' global health mission to improve and save lives and
foster sustainability through a shared global responsibility.
1 FAM 022.6-9 Unit of Medicine
(CT:ORG-405; 01-27-2017)
The Unit of Medicine undertakes strategic activities
supporting the development, implementation, monitoring and rigorous evaluation
of HIV/AIDS prevention, treatment and care programs for countries and regions
in which PEPFAR conducts or supports activities in order to ensure the
scientific integrity of PEPFARs HIV/AIDS interventions.
1 FAM 022.7 Office of Hostage
Affairs (S/SPEHA)
(CT:ORG-405; 01-27-2017)
The Office of Hostage Affairs, headed by the Special
Presidential Envoy for Hostage Affairs, reports to the Secretary of State and
shall:
(1) Lead diplomatic engagement on U.S. hostage policy;
(2) Coordinate all diplomatic engagements in support
of hostage recovery efforts, in coordination with the Hostage Recovery Fusion
Cell (HRFC) and consistent with policy guidance communicated through the
Hostage Response Group (HRG);
(3) Coordinate with the HRFC proposals for diplomatic
engagements and strategy in support of hostage recovery efforts;
(4) Provide senior representation to the HRFC and in
the HRG;
(5) Prepare the Special Presidential Envoy and other
officials for meetings and strategy sessions called by the President and/or the
Secretary of State, which the Envoy is expected to attend, and for diplomatic
missions related to hostages;
(6) Advise on, administer, or perform research in the
assessment of U.S. foreign policies related to achieving the safe and rapid
recovery of U.S. nationals taken hostage or otherwise detained unlawfully or
wrongfully outside the United States; and
(7) In coordination with the HRFC and the Chief of
Mission, as appropriate, coordinate diplomatic engagements regarding cases in
which a foreign government confirms that it has detained a U.S. national but
the United States Government regards such detention as unlawful or wrongful.
1 FAM 023 POLICY PLANNING STAFF (S/P)
(CT:ORG-405; 01-27-2017)
a. The Director of the Policy Planning Staff (S/P),
with rank administratively equivalent to an Assistant Secretary, and members
serve as a basic staff for the Secretary and other principals, providing
substantive staff analysis, review, and advice, including recommendations for
alternative courses of action, on major ongoing and prospective policy issues,
the interrelationship between issues, and the strategic or longer term
consequences of actions.
b. The Director and the members:
(1) Identify gaps in policy, new problem areas, and
emerging situations requiring policy attention and formulate policy to meet
these requirements and prepare initial studies and recommendations on major
policy problems and coordinates implementation, as necessary, with regional and
functional bureaus;
(2) Conduct broad analytical studies of regional or
functional issues which have impact on several regions and merit an effort to
develop broad principles for general application;
(3) Collaborate with regional and functional bureaus
in preparation of policy papers and briefing material for meetings and trips by
Department principals and visits of senior foreign officials;
(4) Seek to ensure that memoranda presented to
Departmental principals contain the fullest range of policy options and
suggestions for alternative courses;
(5) Assist in the preparation of public addresses and
other material for public appearances by the Secretary, the Deputy Secretary,
and other principal officers and coordinate statements and talking points for
public occasions;
(6) Provide substantive input for the Department's
recommendations to the National Security Council and National Economic
Council. S/P maintains close contact with counterparts on National Security
Council and National Economic Council staffs to ensure policy coordination and
coordinates within the Department and other agencies the preparation of
responses to Presidential Review Directives or Presidential Decision
Directives;
(7) Represent the Department in regularly scheduled bilateral
and multilateral policy planning discussions with key countries and/or
organizations such as France, Germany, Japan, the United Kingdom Canada, China,
NATO's Atlantic Policy Advisory Group, the EU, and Brazil;
(8) Develop and maintain relations with the academic
community and with outside sources of foreign affairs expertise, directly and
through supporting policy consultants and policy-oriented external research
arrangements;
(9) Encourage and support the Open Forum and similar
efforts to develop participation and policy innovation in foreign affairs; and
(10) Oversee, manage, and administratively support the
operation of the Secretarys Foreign Affairs Policy Board (FAPB).
1 FAM 024 Office of the CHIEF OF
PROTOCOL (S/CPR)
(CT:ORG-428; 10-03-2017)
The Office of the Chief of Protocol (S/CPR):
Under the direction of the United States Chief of Protocol
who serves as the highest ranking protocol official for the U.S. Government
that advises the President, the Vice President, the Secretary of State, and
other high-ranking officials on matters of national and international protocol,
the Office of the Chief of Protocol advances the foreign policy goals of the
United States by creating an environment for successful diplomacy. The Office
of the Chief of Protocol:
(1) Welcomes foreign chiefs of state, heads of
government, ruling monarchs, bilateral chiefs of mission and other leaders to
our country.
(2) Plans, arranges, and executes detailed programs to
include coordination of foreign media for visiting chiefs of state, heads of
government, foreign ministers, and other high level officials, and accompanies
such officials on official U.S. program movements;
(3) Plans and makes detailed arrangements for
Presidential delegations to funerals, inaugural, independence, and similar
ceremonies abroad;
(4) In cooperation with the Under Secretary for
Management, the Executive Secretary, and the regional bureau concerned, serves
as coordinator within the Department and between the Department and the White
House on all protocol matters for Presidential or Vice Presidential travel
abroad and for travel and other accommodations for meetings in the United
States (other than in Washington) between the President or the Vice President
and chiefs of state or heads of government.
(5) Plans and assists in carrying out programs for
certain public events where the diplomatic corps is involved, including U.S.
Presidential inaugurations and State funerals;
(6) Plans, supports and executes arrangements for a
wide range of ceremonial and official functions hosted by the President, Vice
President, Secretary of State, and other high-ranking United States Government
officials and; provides general ceremonial advice as requested by officials or
the public.
(7) Coordinates, plans, arranges, and executes with
the White House the presentation of credentials of foreign ambassadors and
delegation Heads to the President;
(8) Has primary responsibility within the Department
for all activities associated with the:
(a) Management and maintenance of the United States
Order of Precedence List; coordination of the agrment process to include
foreign government submissions and U.S. government response;
(b) Management and coordination of the arrival process
to Washington, D.C. of foreign ambassador-designates (bilateral chiefs of
mission and delegation heads) and their dependents;
(c) Coordination and management of the presentation of
copies of credentials of foreign ambassadors and delegation heads to the
Department of State;
(d) Accreditation of bilateral chiefs of missions,
delegation heads, chargs daffaires, and deputy chiefs of missions, and their
dependents;
(e) Development and implementation of policies and
guidance relating to the accreditation of bilateral chiefs of mission, heads of
delegation, chargs daffaires, and deputy chiefs of missions and their
dependents, and for foreign domestic workers;
(9) Administration and implementation of the Port
Courtesies program in coordination with U.S. Customs and Border Protection.
(10) Maintains the official records regarding the
status of:
(a) Bilateral chiefs of mission, heads of delegation,
charges d affaires and deputy chiefs of mission and their dependents.
(b) Foreign Domestic workers employed by foreign mission
personnel and international organization staff.
(11) Is responsible for publication of the Diplomatic
List and the list of Foreign Consular Offices in the United States;
(12) Has primary notification and mediation
responsibility for the Department for all special cases (i.e., all law
enforcement matters to include sensitive issues of a personal and private
nature with the exception of matters involving motor vehicle violations,
landlord tenant disputes, or matters involving complaints or services associated
with representatives of a Federal, state, or local official or agency) prior to
the involvement of courts involving members of bilateral missions, delegations,
and their dependents;
Note: The notification and mediation of special cases
as defined above of matters involving bilateral chiefs of mission, heads of
delegation, charges daffaires, Deputy Chiefs of Mission, and their dependents,
and all domestic workers;
(13) Administratively determines eligibility of
bilateral chiefs of mission, heads of delegation, charges d affaires and
deputy chiefs of mission and their dependents with respect to rights,
privileges, immunities, and certifies their immunity to law enforcement,
judicial authorities, and to other relevant entities. Requests waiver of immunity
in appropriate cases;
(14) Provides advice and assistance to diplomatic
missions in coordination with the Office of Foreign Missions regarding such
matters as establishment of new embassies and/or the restoration of diplomatic
relations and delegations that are headed by chiefs of mission and heads of
delegation that present credentials to the President of the United States;
(15) Is responsible for the management of the Order of
Precedence of bilateral chiefs of mission, delegation heads, and chargs daffaires;
(16) Develops, coordinates and manages the policies and
procedures related to foreign domestic workers employed by foreign mission
members including:
(a) the pre-notification of employment process, and the
annual In-Person Registration program with the Department;
(b) internal working groups including the chair of the
Domestic Worker Working Group; and
(c) briefings of foreign missions and international
organization representatives;
(17) Process requests from foreign missions concerning
establishment of polling stations in the United States;
(18) Arranges clearances for foreign government
aircraft and/or naval vessels visiting U.S. ports in connection with specific
high-level visits ((all others are handled by the Bureau of Political-Military
Affairs (PM)), and for certain U.S. public vessels visiting foreign ports; and
(19) Manages the operations and use of the President's
Guest House (Blair House); represents the Department of State in coordinating
the maintenance of the Guest House with the General Services Administration
(GSA).
1 FAM 025 FOREIGN SERVICE GRIEVANCE
BOARD (S/FSG)
(CT:ORG-499; 12-10-2018)
a. The Foreign Service Grievance Board (S/FSG) is an
autonomous statutory body of not less than five independent U.S. citizens,
headed by a chairperson, appointed by the Secretary. S/FSG receives
administrative support from the Department; it is funded through the
Department's budget. Its regulations are at 3 FAM 4440 et seq.
b. S/FSG adjudicates grievances of Foreign Service
employees whose grievances were not resolved to their satisfaction by the
foreign affairs agenciesthe Department of State, the Agency for International
Development, the Department of Commerce, the Department of Agriculture, and the
U.S. Agency for Global Media. It is empowered
to make binding decisions and orders, or in specified areas, formal
recommendations to the agency head, subject to judicial review.
c. S/FSG makes decisions in certain disputes
("institutional grievances") between the foreign affairs agencies and
the employee representative organization (AFSA).
d. S/FSG provides hearings to Foreign Service employees
who are to be separated for cause.
e. S/FSG hears appeals on claims for overpayment of
Foreign Service annuities.
1 FAM 026 Office of Global Partnerships
(S/GP)
(CT:ORG-405; 01-27-2017)
The Special Representative for Global Partnerships (S/GP)
and staff serve to advance the Secretarys foreign policy priorities through
public private partnerships.
(1) Serves as the entry point for collaboration between
the U.S. Department of State, the public and private sectors, and civil
society;
(2) Expands private sector collaboration through a
range of engagements that include elevating the role and contributions of the
private sector to diplomacy and development and convening private sector
stakeholders to explore collaboration on top policy priorities with relevant
representatives within the Department;
(3) Develops, pilots, and implements multi-stakeholder
partnerships to measurably and meaningfully advance the Secretarys top policy
priorities;
(4) Develops and maintains the Departments policy on
doing public-private partnerships;
(5) Promotes the use of innovative tools and
mechanisms to advance the Secretarys priorities;
(6) Conducts due diligence research on all potential
partners and donors for the Department to help identify entities and
individuals that may pose a conflict of interest for the Department;
(7) Provides training and consulting services to other
bureaus and missions on private sector engagement and on how to build
partnerships;
(8) Advises senior leadership across the Department on
how to integrate private sector engagement into strategic planning documents to
promote and enable private sector collaboration.
1 FAM 027 THROUGH 029 UNASSIGNED
1 FAM Exhibit 021.1
OFFICE OF THE SECRETARY OF STATE(S)
(CT:ORG-405; 01-27-2017)
