3 FAH-1 H-3230
COST-OF-LIVING ALLOWANCES
(CT:POH-218; 05-17-2019)
(Office of Origin: HR/ER/WLD)
This subchapter contains procedures and guidelines which
implement the regulations published in 3 FAM 3230 and
Chapter STR 200 of the Standardized Regulations and should be read in
conjunction with those publications.
3 FAH-1 H-3231 Home Service Transfer
Allowances
3 FAH-1 H-3231.1 Procedures for
Application
3 FAH-1 H-3231.1-1 Use What Form
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corp-USDA)
(Applies to Foreign Service Employees Only)
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State, USAID
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SF-1190, Foreign Allowances
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USAGM, Foreign
Service
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Application, Grant, and Report.
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Corp-USDA
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(in duplicate)
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Commerce
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CD-370, Travel Voucher
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3 FAH-1 H-3231.1-2 Where to
Obtain Forms
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corp-USDA)
(Applies to Foreign Service Employees Only)
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State
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IO or the appropriate regional bureau
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USAID
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M/HR/POD, M/HR/EM, or IG/RM as appropriate
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USAGM
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Foreign Service Division (M/HRF), or Foreign Personnel
Division (B/PF)
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Foreign Service
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FAS: ISB/MSD/FSA
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Corps-USDA
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APHIS: IS/RMS, Personnel
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Commerce
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Director, Officer of Foreign Service Personnel (OFSP)
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3 FAH-1 H-3231.1-3 Endorsement
Required
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corp-USDA)
(Applies to Foreign Service Employees Only)
The employee must include the following completed
endorsement on the appropriate form:
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I did/did not receive an advance of funds which
included a home service transfer allowance advance totaling $____.__.
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3 FAH-1 H-3231.1-4 Submission of
Form
(CT:POH-208; 07-06-2018)
(Uniform State/USAID/Commerce/Foreign Service Corp-USDA)
(Applies to Foreign Service Employees Only)
The form is submitted to the following authorizing
officers for review:
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State
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Global Financial Operations Directorate (CGFS/F)
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USAID
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Office of Financial Management (M/FM/CMP) (for review and
payment)
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Foreign Service
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FAS: ISB/MSD/FSA, Corps-USDA APHIS: IS/RMS, Personnel
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Commerce
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Director, Office of Foreign Service Personnel (OFSP)
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3 FAH-1 H-3231.2 Distribution of
SF-1190
3 FAH-1 H-3231.2-1 State
(CT:POH-208; 07-06-2018)
(State Only)
(Applies to Foreign Service and Civil Service Employees)
The original is retained in the Global Financial Operations
Directorate (CGFS/F) and, upon payment, a copy is sent to the employee.
3 FAH-1 H-3231.2-2 USAID
(TL:POH-6; 3-11-96)
(USAID Only)
(Applies to Foreign Service Employees Only)
The original payment copy is retained by M/FM/CMP with a
copy forwarded to M/HR/POP, or IG/RM as appropriate, and a copy to the
employee.
3 FAH-1 H-3231.2-3 USAGM
(CT:POH-218; 05-17-2019)
(USAGM Only)
(Applies to Foreign Service Employees Only)
The original is forwarded to the Financial Operations
Division (M/CF) Attention: M/CFV, and the copy is retained in the Foreign
Service Personnel Division (M/HRF) or Foreign Service Personnel Division
(B/PF).
3 FAH-1 H-3231.2-4 Foreign
Service Corps-USDA
(TL:POH-6; 3-11-96)
(Foreign Service Corps-USDA Only)
(Applies to Foreign Service Employees Only)
A. FAS: The original is forwarded to the International
Accounting Branch, FMD/FSA, and upon payment a copy is sent to HRD/FSA.
B. APHIS: The original is forwarded to the IS/RMS,
Personnel for forwarding to the field servicing office for payment.
3 FAH-1 H-3231.2-5 Commerce
(TL:POH-6; 3-11-96)
(Commerce Only)
(Applies to Foreign Service Employees Only)
The original CD-370 is forwarded to the Management
Service Center, Office of the Secretary (SEC/FO) and upon payment a copy is
returned to the Office of Foreign Service Personnel (OFSP).
3 FAH-1 H-3232 Separate Maintenance
Allowance
3 FAH-1 H-3232.1 Application
Procedures
3 FAH-1 H-3232.1-1 Principal
Posts
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corp-USDA)
(Applies to Foreign Service Employees Only)
Applicants must submit an original and one copy of
SF-1190.
3 FAH-1 H-3232.1-2 Constituent
Posts
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corp-USDA)
(Applies to Foreign Service Employees Only)
Applicants must submit an original and two copies.
3 FAH-1 H-3232.1-3 Contents of
Application
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corp-USDA)
(Applies to Foreign Service Employees Only)
A. Reason for Separation: (See section STR 264.2 of
the Standardized Regulations)
If based on health factors, a statement from the attending
physician must accompany the application;
If based on special needs or hardship the application must be
accompanied by a signed statement from the member certifying the circumstances.
B. Reference to Regulations
The application must contain a reference to the particular
subsection of the Standardized Regulations, which authorizes separate
maintenance allowances in the specific situation.
C. Date of Separation: The application must indicate
the date on which the member was physically separated from the dependent(s) on
whose behalf a separate maintenance allowance is requested.
D. Other Information:
Anticipated duration of the separation;
If pertinent, the date on which the member commenced official
travel under an order of assignment or the date of assignment if later. (see
section STR 265 of the Standardized Regulations).
3 FAH-1 H-3232.1-4 Review of
Application
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corp-USDA)
(Applies to Foreign Service Employees Only)
The appropriate authorizing officer is responsible for
seeing that the application:
Meets the conditions or situations outlined in section STR 262 of
the Standardized Regulations and that, if based on health factors, it is
accompanied by a statement from the attending physician.
Is accompanied by a medical determination by the Medical Director
(M/DGP/MED), or designee, if it is based on exceptions (1) and (2) of section
STR 262.3a of the Standardized Regulations.
3 FAH-1 H-3232.2 Disposition of
Application
3 FAH-1 H-3232.2-1 Authorized to
Grant SMA
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corp-USDA)
(Applies to Foreign Service Employees Only)
When the authorizing officer has been authorized by
his/her respective agency to grant, revise, or terminate SMA in specified
cases, applications are disposed of as provided in 3 FAH-1
H-3211.3 and section STR 070 of the Standardized Regulations.
3 FAH-1 H-3232.2-2 Not
Authorized to Grant SMA
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corp-USDA)
(Applies to Foreign Service Employees Only)
a. When the authorizing officer is not authorized to
grant, revise, or terminate SMA, the original SF-1190 is forwarded as follows:
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State
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IO or the appropriate regional bureau
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USAID
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See HB 26, Ch. 13, Sec 13F10
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USAGM
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Chief, Foreign Service Division (M/HRF) or Chief, Foreign
Service Personnel Division (B/PF)
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Foreign Service
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FAS: Assistant Administrator, Corps-USDA Management APHIS:
Director, Resource Management Support Staff
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Commerce
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Director, Office of Foreign Service Personnel (OFSP)
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b. The SF-1190 is transmitted by covering memorandum
giving the reason for separation and the posts recommendation. (A
recommendation is not required in cases of special needs or hardship of the
member.).
c. Constituent posts submit the application through
the principal post.
d. One copy of the application is retained for the
originating posts files.
3 FAH-1 H-3232.2-3 Washington Office
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corp-USDA)
(Applies to Foreign Service Employees Only)
The Washington office in each foreign affairs agency
designated to authorize SMA will decide whether to grant the allowance as
provided in subchapter 260 of the Standardized Regulations. (For USAID, the
original copy is returned to post, a copy is placed in the employees OPF, and
a copy is sent to M/FM/CMP).
3 FAH-1 H-3232.3 Guideline on
Opting for SMA
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corp-USDA)
(Applies to Foreign Service Employees Only)
The member should consider the following guidelines:
The decision to take dependents to post or to opt for SMA
constitutes the initial election.
A decision to change this status during the tour constitutes the
one change of status.
If the member has elected to take dependents to post, the
decision to put dependents on SMA during the tour, traveling at Government
expense, would be the one change of status and no further changes could be made
during that tour.
SMA is automatically suspended when the dependents visit the post
for more than 30 days (see section STR 266 of the Standardized Regulations).
Should the dependents remain at post until the employee departs on
reassignment, they may not travel to the U.S. on the employees travel orders,
having already returned to the U.S. under SMA orders. However, dependents may
travel on employees orders to the next post of assignment on a cost
constructive basis using the SMA point as the basis for such travel.
If the original decision was to opt for SMA, the member could
decide during the tour to terminate the SMA and bring the dependents to post at
Government expense. This decision would constitute the one change of status
and additional changes would not be allowed during the tour. Under these
circumstances, the dependents would be authorized travel from post on the
employees travel orders at the end of the tour.
3 FAH-1 H-3232.4 Distribution of
SF-1190
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corp-USDA)
(Applies to Foreign Service Employees Only)
Original to the members fiscal-servicing post for
obligation and payment.
A copy in the employees personnel folder.
A copy to the employee.
3 FAH-1 H-3233 Application In Washington for Salary, Allowances, and Post Differential Due Returning Personnel
3 FAH-1 H-3233.1 State
3 FAH-1 H-3233.1-1 Transferring
Employees
(CT:POH-208; 07-06-2018)
(State Only)
(Applies to Foreign Service and Civil Service Employees)
Employees reporting to the United States report to the
Foreign Service Lounge (A/OPR/FMAA/ESC) where the DS-1707, Leave, Travel, and
Consultation Status is completed and A/OPR/FMAA/ESC:
Certifies to the correctness of the statements made by the
employee respecting the employees status since receipt of the last payment
through the date for which payment is requested; and
Forwards the DS-1707 to the Office of Financial Operations (CGFS/FO),
accompanied by the applicable Federal and State tax withholding forms.
3 FAH-1 H-3233.1-2 Separating
Employees
(CT:POH-208; 07-06-2018)
(State Only)
(Applies to Foreign Service and Civil Service Employees)
Employees report to the Retirement Division (HR/RET) for
completion of the DS-1707. HR/RET certifies the accuracy of the DS-1707 and
forwards it to the Global Financial Operations Directorate (CGFS/F).
3 FAH-1 H-3233.2 USAGM
3 FAH-1 H-3233.2-1 Transferring
Employees
(CT:POH-218; 05-17-2019)
(USAGM Only)
(Applies to Foreign Service Employees)
a. Upon arrival of an employee transferring to the United States, the Foreign Service Personnel Division (M/HRF) or the appropriate Management
officer for the International Broadcasting Bureau employees advises the losing
payroll office of the arrival of the employee and requests the transfer of
payroll authority to the Payroll and Leave Branch (M/CFP).
b. Upon receipt of notification from CAPPS and the
SF-50, Notification of Personnel Action, M/CFP commences payment of the
employees salary from the last date paid as reported by the previous payroll
office.
3 FAH-1 H-3233.2-2 Separating
Employees
(CT:POH-218; 05-17-2019)
(USAGM Only)
(Applies to Foreign Service Employees)
The payroll office forwards to Washington the employees
pay card with the TM-8 or memorandum when the employee leaves the post,
indicating any allowances due. As soon as they are received, the Payroll and
Leave Branch (M/CFP) pays the employee any salary and lump sum payment due from
the last date paid by the previous payroll office, plus allowances reported due
by the post.
3 FAH-1 H-3233.3 USAID
(TL:POH-6; 3-11-96)
(USAID Only)
(Applies to Foreign Service Employees)
For transferring and separating Foreign Service employees,
contact the appropriate office as indicated in HB 26, Chapter 13, Sec. 13D.
3 FAH-1 H-3233.4 Commerce
(TL:POH-6; 3-11-96)
(Commerce Only)
(Applies to Foreign Service Employees)
For transferring and separating employees, contact the
Office of Foreign Service Personnel (OFSP).
3 FAH-1 H-3233.5 Foreign Service
Corps-USDA
(TL:POH-6; 3-11-96)
(Foreign Service Corps-USDA)
(Applies to Foreign Service Employees)
For transferring and separating employees, contact
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FAS:
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ISB/MSD/FSA
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APHIS:
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IS/RMS, Personnel
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3 FAH-1 H-3234 Payment Procedures at
Post
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corp-USDA)
(Applies to Foreign Service Employees Only)
Payment of allowances to employees stationed abroad is
normally made by the post responsible for payroll. Relevant fiscal
instructions are as follows:
3 FAH-1 H-3234.1 Education
Allowances
(CT:POH-218; 05-17-2019)
(Uniform State/USAGM/Commerce)
(Applies to Foreign Service Employees Only)
3 FAH-1 H-3234.2 Employees Who May
Be Paid
(CT:POH-218; 05-17-2019)
(Uniform State/USAGM/Commerce)
(Applies to Foreign Service Employees Only)
3 FAH-1 H-3234.3 Allowance
Computation and Payment
(CT:POH-218; 05-17-2019)
Uniform State/USAGM/Commerce)
(Applies to Foreign Service Employees Only)
3 FAH-1 H-3234.4 Frequency of
Payment
(CT:POH-218; 05-17-2019)
(Uniform State/USAGM/Commerce)
(Applies to Foreign Service Employees Only)
3 FAH-1 H-3234.5 Currency to Be
Used
(CT:POH-218; 05-17-2019)
(Uniform State/USAGM/Commerce)
(Applies to Foreign Service Employees Only)
3 FAH-1 H-3234.6 Advance Payments
(CT:POH-208; 07-06-2018)
(State and Commerce Only)
(Applies to Foreign Service Employees Only)
3 FAH-1 H-3234.7 USAID
(TL:POH-6; 3-11-96)
(USAID Only)
(Applies to Foreign Service Employees Only)
Payment of allowances are made by either the Mission
Controller in the field or by the Office of Financial Management in USAID/W.
Paying officers are to be guided by the Standardized Regulations and USAID
Handbooks in making all advanced payments. USAID procedures for making advance
payments of Temporary Lodging and Living Quarters Allowances are contained in
Handbook 19, Ch. 14.
3 FAH-1 H-3234.8 USDA/APHIS
(TL:POH-6; 3-11-96)
(USDA/APHIS Only)
(Applies to Foreign Service Employees Only)
Scheduling of payment of allowances is made by the Field
Servicing Office after receipt from the Resource Management Support Staff, IS.
3 FAH-1 H-3235 THROUGH H-3239
UNASSIGNED