10 FAM 140
INFORMATION DISSEMINATION
(CT:PEC-90; 04-12-2019)
(Office of Origin: PA/EX)
10 FAM 141 POLICY AND SCOPE
10 FAM 141.1 Policy
(CT:PEC-25; 08-30-2013)
a. The Assistant Secretary for Public Affairs (PA)
ensures that information dissemination promotes overall public communication
strategies of the Department and makes best use of its informational and
financial resources.
b. Bureaus and offices must request prior PA approval
for public electronic, organized hard copy, and audiovisual information
dissemination to the public.
c. In order to ensure that materials prepared for
public release in the United States receive the most effective public
dissemination, bureaus and offices must notify PA in advance of release so
that, when required, public dissemination plans can be prepared.
d. All audiovisual materials purchased or produced for
distribution to or use by the public must be approved by the Assistant
Secretary for Public Affairs, who also approves methods of dissemination and
evaluation. PA oversees preparation of the Federal Audiovisual Production
Report.
10 FAM 141.2 Scope
(CT:PEC-25; 08-30-2013)
This policy applies to all information that is produced,
purchased, or disseminated (using the various means described above) by any
Department of State unit for use by any non-Department organization or person,
including Congress. It also applies to such information that is produced for
use within the Department but will receive organized public dissemination or
significant public viewing.
10 FAM 141.3 Responsibilities
(CT:PEC-25; 08-30-2013)
a. The PA Office of Website Management (PA/WM) oversees
all public electronic and organized hard-copy dissemination efforts. Notify
PA/WM of congressional reports and other materials in advance of public
release.
b. The PA Office of Press Relations (PA/Press) oversees
all audiovisual activities, including those covered by the Annual Audiovisual
Report to the National Audiovisual Center, and coordinates dissemination of
such materials.
10 FAM 141.4 Definitions
(CT:PEC-25; 08-30-2013)
a. See section 10 FAM 131.4
for definition of electronic and organized information dissemination.
b. Audiovisual dissemination includes but is not limited
to:
(1) Motion pictures;
(2) Television programs (including spot announcements
and recorded formats);
(3) Audio/radio programs (including spot announcements
and recorded formats);
(4) Slide sets;
(5) Filmstrips;
(6) Exhibits; and
(7) Information kiosks or other displays.
10 FAM 142 ELECTRONIC/HARD-COPY
DISSEMINATION
(CT:PEC-25; 08-30-2013)
a. The Office of Website Management (PA/WM) reviews
major official speeches, testimony, and other remarks for inclusion in the
subscription, Dispatch. To update or prepare other material, such as Background
Notes, also contact the Office of Website Management (PA/WM).
b. To initiate an information dissemination project
that is not produced or disseminated by the Bureau of Public Affairs, offices
must submit Form DS-1837, Request for Approval of a New or Recurring
Information Dissemination, to the Office of Website Management as soon as a
decision is made to produce information for the public and before any time is
spent on its actual preparation. PA/WM must approve the request before it is
submitted for hard-copy reproduction by the Office of Global Publishing
Solutions (A/GIS/GPS) or released via other means, such as electronic.
Dissemination plans for recurring material must be resubmitted for review every
December.
10 FAM 143 AUDIOVISUAL DISSEMINATION
(CT:PEC-90; 04-12-2019)
a. Before initiating an audiovisual production, submit
Form DS-1837, Request for Approval of New or Recurring Video Production, to the
Office of Press Relations (PA/Press).
b. After PA/Press has approved the audiovisual request,
the originating unit must:
(1) Coordinate procurement with the Bureau of
Administration's Office of Acquisitions Management (A/OPE/AQM);
(2) Clear the final script with PA/Press before actual
production begins;
(3) Provide PA/Press with clearances received from
appropriate public affairs advisers in other bureaus or agencies; and
(4) Reclear projects with PA/Press when films and
filmstrips are at the interlock phase of the production, as well as in the
answer print phase of production. For videotape, another clearance from
PA/Press is required before final edit.
c. PA/Press approves and coordinates public
dissemination plans.
10 FAM 143.1 Other Requirements
(CT:PEC-90; 04-12-2019)
a. The originating office must offer all motion picture
trims and out-takes to the Stock Film Library Branch, Audiovisual Archives
Division, National Archives and Records Service, the U.S. General Services
Administration.
b. When a cost increase over the original contract
price is likely, the originating office must obtain a formal modification of
the contract from the Office of Acquisitions Management (A/OPE/AQM). An explanatory memorandum or cable must
include a clearance from the Assistant Secretary of the requesting bureau and a
justification of the proposed increase.
10 FAM 143.2 Evaluation
(CT:PEC-90; 04-12-2019)
a. Forward substantive evaluation (see Form DS-1854,
New or Recurring Video Production Use of Agency Seal) to PA/Press. This should
include evaluation of original objective of the production and conclusions
about the product(s) effectiveness.
b. Send contractor evaluation, Form DS-1771, Contractor
Past Performance Evaluation, to the Director of the Office of Acquisitions
Management (A/OPE/AQM) after production is
completed.
10 FAM 144 THROUGH 149 UNASSIGNED