3 FAM 1300
PERSONNEL RESPONSIBILITIES
3 FAM 1310
RESPONSIBILITIES FOR PERSONNEL ADMINISTRATION
(CT:PER-x820; 06-03-2016)
(Office of Origin: HR/PC)
3 FAM 1311 THE SECRETARY OF STATE
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service and Civil Service Personnel)
a. The Secretary of State (the Secretary), under the
direction of the President, is responsible for:
(1) The overall management of the Department and its
personnel;
(2) The administration and direction of the Foreign
Service; and
(3) The coordination of the activities of the Foreign
Service with the needs of the Department and other agencies.
b. Function statement and authorities are found in 1 FAM 010 and
this subchapter.
3 FAM 1312 THE UNDER SECRETARY FOR
MANAGEMENT
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service and Civil Service Personnel)
a. The Under Secretary for Management:
(1) Assists and acts for the Secretary in providing effective
and coordinated administration of the Departmental and Foreign Service
personnel programs through guidance to the Director General of the Foreign
Service and Director of Human Resources (DGHR); and
(2) Determines the organizational structure of the
Department at the office level and above.
b. By Delegation of Authority No. 148, dated August 4,
1981, as amended, the Secretary delegated all functions under the Foreign
Service Act (except for enumerated reserved functions), to the Under Secretary
for Management. The Secretary also delegated similar authority for Civil
Service personnel.
c. Function statement and authorities are found in 1 FAM 040.
3 FAM 1313 THE DIRECTOR GENERAL OF THE
FOREIGN SERVICE AND DIRECTOR OF Human Resources (DGHR)
(CT:PER-x)
(State Only)
(Applies to Foreign Service and Civil Service Personnel)
a. The Director General of the Foreign Service and
Director of Human Resources (Director General):
(1) Assists the Secretary of State and the Under
Secretary for Management by:
(a) Directing the formulation and implementation of
personnel policies and programs; and
(b) Issuing regulations governing the personnel
administration of the Department and the Foreign Service;
(2) Manages the Bureau of Human Resources through
three deputy assistant secretaries for Human Resources; and
(3) Makes decisions on recommendations of the Foreign
Service Grievance Board that reflect settlement agreements between a grievant
and the Bureau of Human Resources.
b. Function statement and authorities are found in 1 FAM 230.
3 FAM 1314 CHIEF OF MISSION
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service Personnel)
a. A chief of mission to a foreign country must:
(1) Have full responsibility for the direction,
coordination, and supervision of all U.S. Government employees in that country
(except for employees under the command of a U.S. area military commander);
(2) Keep fully and currently informed on all
activities and operations of the U.S. Government within that country; and
(3) Ensure that all U.S. Government employees in that
country (except for employees under the command of a U.S. area military
commander) comply fully with all applicable directives of the chief of mission.
b. Function statement and authorities are found in 1 FAM 013 and 2 FAM 110.
3 FAM 1315 INSPECTOR GENERAL
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service and Civil Service Personnel)
a. The Inspector General has the authority to select,
appoint, and employ such employees as may be necessary for carrying out the
functions of the Office of Inspector General (OIG). (See Inspector General Act
of 1978, as amended, Section 6(a).)
b. At the request of the Inspector General, employees
of the Department and members of the Foreign Service may be assigned as employees
of the Inspector General (Foreign Service Act of 1980, as amended, 22 U.S.C.
3929(e)). The individuals so assigned, and those appointed by the Inspector
General under other authorities, are responsible solely to the Inspector
General.
c. The OIG functional statement and authorities are
found in 1 FAM
050.
3 FAM 1316 THE FOREIGN SERVICE
INSTITUTE
(CT:PER-820; 06-03-2016)
(State Only)
(Applies to Foreign Service and Civil Service Personnel)
a. The Director of the Foreign Service Institute is
responsible, under the general supervision of the Under Secretary for
Management, for:
(1) Promoting career development within the Department
and the Foreign Service; and
(2) Providing necessary training and instruction to
members of the Foreign Service and to employees of the Department and other
agencies.
b. Function statement and authorities are found in 1 FAM 044.4-1.
3 FAM 1317 THE BUREAUS AND POSTS
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service and Civil Service Personnel)
The heads and executive directors of bureaus and offices
of the Department and administrative and personnel officers at posts abroad
have a continuing responsibility to carry out the objectives and policies
governing the personnel programs of the Department. These officers are
delegated varying degrees of responsibility for personnel administration
covered in the subsequent chapters of volume 3 of the Foreign Affairs Manual.
3 FAM 1318 THE BOARD OF THE FOREIGN
SERVICE
3 FAM 1318.1 General
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service Personnel)
a. In compliance with section 210 of the Foreign
Service Act of 1980, the President established the Board of the Foreign Service
(Board) by section 9a, Executive Order No. 12363 of May 21, 1982.
b. The Board advises the Secretary on matters relating
to the Service, including:
(1) Furtherance of maximum compatibility in the
administration of the Foreign Service Personnel system among agencies
authorized by law to use that system; and
(2) Compatibility between the Foreign Service and
other personnel systems in the U.S. Government.
c. The Board provides a forum where personnel
management and operational considerations are represented with the purpose of
ensuring that the Foreign Service as a whole, across agency lines, is fully
equipped to meet its responsibilities.
3 FAM 1318.2 Responsibilities
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service Personnel)
The Board of the Foreign Service:
(1) Develops and supervises the administration of examinations
prescribed by section 301(b) of the Act to be given to candidates for
appointment in the Foreign Service; and
(2) Periodically reviews the examinations to
determine:
(a) Whether any such examination has an adverse impact
on the hiring, promotion, or other employment of individuals, by virtue of
their race, color, religion, gender or sexual orientation, national origin,
age, handicapping condition, marital status, or political affiliation;
(b) Methods of minimizing any such adverse impact;
(c) Alternatives to any examinations that have such
adverse impact; and
(d) Whether such examinations are valid in relation to
job performance.
3 FAM 1319 THE BOARD OF EXAMINERS OF
THE FOREIGN SERVICE
3 FAM 1319.1 Legal Authority
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service Personnel)
The legal authorities are:
(1) Section 211 of the Foreign Service Act of 1980;
(2) Section 6 of Executive Order No. 12293 of February
23, 1981; and
(3) By Delegation of Authority No. 148, dated August
4, 1981, as amended, the Secretary of State delegated to the Under Secretary
for Management the functions vested in the Secretary by Section 6 of Executive
Order 12293.
3 FAM 1319.2 Under Secretary for
Management
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service Personnel)
The Under Secretary for Management (M):
(1) Appoints the Department of State members of the
Board;
(2) Appoints the public members of the Board; and
(3) Designates from among the members of the Board a
chairperson who is a member of the Foreign Service.
3 FAM 1319.3 Other Foreign Affairs
Agencies
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service Personnel)
The heads of other agencies utilizing the Foreign Service
personnel system and heads of agencies having responsibility for testing
appoint the other Government members of the Board of the Foreign Service.
3 FAM 1319.4 Director General
(CT:PER-649; 08-11-2011)
(State Only)
(Applies to Foreign Service Personnel)
On September 17, 1981, the Under Secretary for Management
designated the Director General of the Foreign Service as the Chairperson of
the Board of Examiners.