12 FAM 400
POST OPERATIONS
12 FAM 410
Overseas Security ProgramS Oversight
(CT:DS-272; 04-28-2017)
(Office of Origin: DS/IP)
12 FAM 411 PURPOSE
(CT:DS-122; 10-19-2006)
The purpose of the Bureau of Diplomatic Securitys (DSs)
overseas security programs is to provide chiefs of mission (COMs), through post
regional security officers (RSOs), with the support and guidance required to
protect U.S. Government personnel on official duty and official facilities at
diplomatic and consular posts abroad.
12 FAM 412 AUTHORITIES
(CT:DS-272; 04-28-2017)
Authorities:
(1) The Omnibus Diplomatic Security and Antiterrorism
Act of 1986 (Public Law 99-399; 22 U.S.C. 4801, et seq.), as amended.
(2) Section 207 of the Foreign Service Act of 1980 (22
U.S.C. 3927).
12 FAM 413 Assistant Director for
International Programs and assistant director for high threat programs
(CT:DS-272; 04-28-2017)
a. The Directorates for
International Programs (DS/IP) and High Threat
Programs (DS/HTP) coordinate DS overseas security programs and report to the director of the Diplomatic
Security Service (DS/DSS) for non-high-threat
high-risk (HTHR) posts and HTHR posts, respectively (see 1 FAM 260).
b. Both directorates have
an Office of Regional Directors (DS/IP/RD and DS/HTP/RD), which are divided by
geographic regions and headed by a regional director (RD) who reports to the office
director of DS/IP/RD or DS/HTP/RD, as assigned. The regional directors are the
primary liaison between DS and the Departments regional bureau executive
directors, post management officers, and desk officers. The office director
reports directly to his or her respective Deputy Assistant Secretary (DS/IP or
DS/HTP).
12 FAM 414 POST security PROGRAM REVIEW
(PSPR)
12 FAM 414.1 Purpose
(CT:DS-198; 11-07-2013)
A Post Security Program Review (PSPR) is an essential
component of DS management oversight of regional security offices at all U.S.
missions. The purpose of the PSPR is to ensure that posts competently manage
life safety, emergency preparedness, and information security programs with
full mission support and participation, adequate personnel, sufficient
resources, and appropriate management controls.
12 FAM 414.2 Scheduling Post
Security Program Reviews
(CT:DS-272; 04-28-2017)
DS/IP and DS/HTP offices of
regional directors (DS/IP/RD and DS/HTP/RD)
prioritize PSPR scheduling at all diplomatic posts based on local
security environments, or when a specific need arises, such as determining DS
support requirements following a crisis. The frequency of PSPRs is determined
by one or more factors:
(1) Cumulative ratings in three Security Environment Threat List (SETL)
categories: terrorism, political violence, and crime. DS/IP/RD:
(a) Must conduct a PSPR annually for posts rated
CRITICAL in two or more of three SETL
categories named in item (1) above;
(b) Must conduct a PSPR once every two years for posts
rated either CRITICAL in one or HIGH in all three
SETL categories named in item (1) above; and
(c) Should conduct a PSPR at least once every three
years for posts not covered in (1)(a) or (1)(b) above.
(2) DS/HTP/RD must
conduct a PSPR annually for all HTHR posts regardless of SETL ratings;
(3) DS/IP/RD and
DS/HTP/RD may also conduct a PSPR at any post following a specific
crisis, such as an attack against a diplomatic mission, a prolonged or
significant threat, a natural disaster, or an authorized/ordered departure.
The PSPR is a tool used to ensure that appropriate security resources,
staffing, and support are available from post management and Washington
headquarters.
(4) DS/IP/RD and
DS/HTP/RD may conduct a PSPR at posts at least 90 days in advance of a
scheduled Office of Inspector General (OIG) inspection or audit if the regional
director assesses the RSO may benefit from the review.
(5) RSOs or post
management may request PSPRs for the benefit of their post security program.
DS/IP/RD and DS/HTP/RD will consider these
requests and accommodate them on a case-by-case basis.
12 FAM 414.3 PSPR Compliance
Rating and the Security Policy and Procedure Checklist (SPPC) Form
(CT:DS-272; 04-28-2017)
a. The program review officer (e.g. the DS/IP or DS/HTP desk officer) must use
the PSPR Compliance Rating Form to evaluate the level of compliance and
effectiveness of all post security
programs. The form uses a matrix-based format to assign a value to each of the
criteria. A final overall score and percentage of compliance for the security
program is calculated from the values on this form.
b. The rating form is designed to quickly identify the
most important life safety, emergency preparedness, and information security
programs in the RSOs portfolio.
c. The form also highlights the importance of managing
people, both within the regional security office and throughout the diplomatic
mission. The goal for the RSO is to show active and involved leadership,
strong interpersonal skills, and sound management practices. Examples of these
traits include mentoring staff, promoting teamwork, collaborative decision
making, and building supportive relationships with other offices and agencies
throughout the post.
d. RDs should have
copies available to share with a newly assigned Deputy Chief of Mission (DCM)
or other embassy personnel who request consultations with DS/IP/RD or DS/HTP/RD prior to departure from Washington.
e. DS should share recent PSPR closing reports with the
OIG prior to their deployment to conduct post inspections or audits.
f. The Security Policy and Procedure Checklist (SPPC)
form is a two-part self-assessment tool that
prioritizes the various security programs for evaluation upon the RSOs arrival
at the post. In-bound RSOs should complete
the checklist (Parts A and B) within 90
days of arriving at the post, and update the document within 30 days of an OIG
inspection and within 90 days of departing the post. RSOs serving one-year tours only need to complete the
SPPC once during their assignmentwithin 90 days of arriving at post.
The RSO uses the SPPC as a security program briefing outline during his/her
transitions at posts.
g. RDs should use
the PSPR Compliance Rating Form and SPPC as learning tools at RSO basic and
in-service training by distributing and discussing them during DS/IP/RD and DS/HTP/RD presentations.
12 FAM 414.4 Joint Post Security
Program Reviews
(CT:DS-272; 04-28-2017)
The program review officer should coordinate PSPRs with
the Office of Overseas Protective Operations (DS/IP/OPO) and other DS offices.
Increased DS participation in the PSPR
process can provide an in-depth review of security programs and provide
Washington-based participants with a better knowledge of post-specific issues.
Other DS offices may include the Office of Security Technology (DS/C/ST), the
Office of Intelligence and Threat Analysis (DS/TIA/ITA), the Overseas Security
Advisory Council (DS/TIA/OSAC), the Counterintelligence Division (DS/ICI/CI),
and the Project Coordination Division (DS/PSD/PCD).
12 FAM 414.5 PSPR Preparation
(CT:DS-272; 04-28-2017)
a. Prior to traveling to the post scheduled for review,
the program review officer must complete the
Pre-Deployment Review (PDR) highlighted on the
PSPR Compliance Rating Form and conduct
PDR consultations with relevant DS and
external offices to review post issues that may impact the security
program.
b. At least 30 days prior to the scheduled visit to the
post, the program review officer must forward a detailed letter of instruction
to the RSO.
12 FAM 414.6 PSPR Completion
(CT:DS-272; 04-28-2017)
a. At the conclusion of the PSPR, the program review
officer meets with the RSO to discuss the PSPR Compliance Rating Form and
review areas of partial compliance or non-compliance. Additionally, the program review officer should
schedule an out-briefing with the RSO and either the DCM or ambassador to
discuss any significant findings.
b. The program review officer must forward the final trip report and completed Compliance
Rating Forms to the Deputy Assistant Director (DS/IP or DS/HTP) and
their respective resource team (DS/IP/RS or DS/HTP/RM) within 10 working days of
returning to DS Headquarters upon completion of the PSPR.
c. Within 30 days of receiving the PSPR closing report
draft, RSOs must provide a memorandum that addresses the corrective actions for
all partial and/or non-compliant items,
focusing first on life safety issues. The RSO must address the memorandum to
the respective office director (DS/IP/RD or DS/HTP/RD) and clear through the
appropriate RD. As needed, RDs will assist RSOs
in developing a course of action to secure RSO resources in PSPR areas
rated as partially compliant or non-compliant due to insufficient funding,
personnel, or assets.
d. PSPR compliance follow-Up:
DS/IP/RD and DS/HTP/RD must use the Security Management Console (SMC) PSPR
SharePoint site to review and close the non-compliant PSPR items for their
respective regions. Program review officers should work with their respective
RSOs to ensure that corrective action has been taken at post for each
non-compliant item. If corrective action has been taken, the program review
officer should mark the non-compliant item as closed on the PSPR site. At
the end of each month, the regional directors will report the status of all
their respective PSPR non-compliant items from PSPRs conducted over 60 days to
the respective office director and Deputy Assistant Secretary through their
resource teams (DS/IP/RS or DS/HTP/RM), in the form of an Information Memo.
12 FAM 415 THROUGH 419 UNASSIGNED