13 FAM 101.2
GENERAL TRAINING RESPONSIBILITIES
(CT:TPD-1; 09-18-2019)
(Office of Origin: FSI)
13 FAM 101.2-1 OVERSIGHT
RESPONSIBILITIES
13 FAM 101.2-1(A) Secretary of
State
(CT:TPD-1; 09-18-2019)
(State only)
(Applies to Foreign Service and Civil Service Employees)
The Secretary is authorized to establish and implement
needed training programs in the Department and to provide the required
resources necessary to establish and maintain such programs.
13 FAM 101.2-1(B) Assistant
Secretaries
(CT:TPD-1; 09-18-2019)
(State only)
(Applies to Foreign Service and Civil Service Employees)
Assistant Secretaries and those of equivalent rank are
responsible for aiding the Secretary in fulfilling Department policy with respect
to the training and development of employees within their respective bureaus.
13 FAM 101.2-1(C) Director of
the Foreign Service Institute and the Director General of the Foreign Service
and Director of Human Resources
(CT:TPD-1; 09-18-2019)
(State only)
(Applies to Foreign Service and Civil Service Employees)
a. The Director of the Foreign Service Institute (FSI)
is appointed by the Secretary of State and is the Departments chief training
official. The Director is responsible for establishing, administering,
evaluating and maintaining training which meets the needs of the Department of
State and may provide such training to employees of other agencies.
b. The Director General of the Foreign Service and
Director of Human Resources is responsible for assigning members of the Foreign
Service and Civil Service employees to training and working with the Director
of the Foreign Service Institute FSI to help ensure that the Departments
training programs meet Foreign Service and Civil Service needs.
13 FAM 101.2-2 IMPLEMENTATION
RESPONSIBILITIES
13 FAM 101.2-2(A) The Foreign
Service Institute
(CT:TPD-1; 09-18-2019)
(State only)
(Applies to Foreign Service and Civil Service Employees)
With the exception of security training covered under
Title 22 U.S.C. 4802(a)(2)(F), FSI is responsible for:
(1) Designing appropriate training courses and
programs to meet the Departments needs;
(2) Approving requests for training (including conferences,
seminars and workshops in line with 5 CFR 410.404) and related matters
including tuition and fee reimbursement;
(3) Budgeting training funds based on training needs;
(4) Purchasing spaces at Office of Personnel Management
(OPM) seminar centers and other U.S. Government organizations and enrolling
students in these seminars;
(5) Reviewing all proposed contracts and training
programs with outside training contractors to ensure that such training is
appropriate and relevant and does not duplicate FSI offerings and/or other
Department training programs;
(6) Evaluating courses;
(7) Keeping records of all enrollments and expenses
incurred;
(8) Maintaining the Departments official corporate record
of employee training, which becomes part of employees official personnel
records;
(9) Maintaining the Departments official Learning
Management System, a platform for the delivery of technology-based distance
learning products and services; and
(10) Reviewing all proposed distance learning products
and services to be utilized by State personnel to ensure that such products are
appropriate and relevant, do not duplicate FSI offerings, meet Federal
requirements (e.g., Section 508 compliance), and are capable of being run
through the Departments Learning Management System.
13 FAM 101.2-2(B) Office of
Civil Service Human Resources Management (HR/CSHRM)
(CT:TPD-1; 09-18-2019)
(State only)
(Applies to Foreign Service and Civil Service Employees)
HR/CSHRM is responsible for:
(1) Providing advice to the bureau's executive
directors and training officers on training matters to ensure that training is
responsive to the Departments needs;
(2) Ensuring that Career Development Resource
Center (HR/CSHRM/CDRC) career counselors are sufficiently informed to provide
appropriate employee counseling;
(3) Making recommendations on changes or improvements
in the training programs as needed; and
(4) Coordinating external leadership and professional
development programs.
13 FAM 101.2-2(C) Bureau
Executive Directors
(CT:TPD-1; 09-18-2019)
(State only)
(Applies to Foreign Service and Civil Service Employees)
Bureau executive directors are responsible for:
(1) Ensuring their bureaus compliance with policies
and procedures promulgated by FSI and the Department;
(2) Identifying bureau training needs;
(3) Designating bureau training officers;
(4) Ensuring appropriate training for bureau training
officers;
(5) Ensuring attendance of employees who have been
selected for training;
(6) Ensuring that all required Individual Development
Plans (IDPs) have been developed;
(7) Making reports on training activities as
requested;
(8) Requesting and obtaining funds for travel
connected with training; and
(9) Promoting equal opportunity in nominating and
selecting employees for training opportunities.
13 FAM 101.2-2(D) Bureau
Training Officers
(CT:TPD-1; 09-18-2019)
(State only)
(Applies to Foreign Service and Civil Service Employees)
Bureau training officers are responsible for:
(1) Developing a bureau career guide that outlines the
profiles of major occupations within their respective bureau, including
descriptions of knowledge, skills, and abilities necessary for each occupation
and grade;
(2) Identifying employee-training needs;
(3) Counseling employees;
(4) Providing information on training opportunities;
(5) Assisting in the preparation of IDPs;
(6) Approving requests for training;
(7) Ensuring timeliness of requests;
(8) Coordinating training requests with HR/CSHRM for
special development programs;
(9) Ensuring that all training requests (including
contracts for training purposes) are processed through FSI;
(10) Reporting on training activities and evaluating
the effectiveness of training received by bureau employees as requested; and
(11) Promoting equal opportunity in nominating and
selecting employees for training opportunities.
13 FAM 101.2-2(E) Managers and
Supervisors
(CT:TPD-1; 09-18-2019)
(State only)
(Applies to Foreign Service and Civil Service Employees)
Managers and supervisors are responsible for:
(1) Determining the specific needs of their employees
and ensuring that employees receive training for effective job performance;
(2) Supporting the bureaus training officer
activities;
(3) Evaluating job-related training effectiveness;
(4) Approving employees absences from regular duty to
participate in approved training activities;
(5) Participating in the preparation of employees
IDPs;
(6) Nominating employees for training;
(7) Ensuring that they and their employees have
current and up-to-date training;
(8) Encouraging and recognizing employees
self-development; and
(9) Promoting equal opportunity in nominating and
selecting employees for training opportunities.
13 FAM 101.2-2(F) Principal
Officers
(CT:TPD-1; 09-18-2019)
(State only)
(Applies to Foreign Service Employees)
At posts under their authority, principal officers shall:
(1) Supervise and coordinate all post-based training
activities;
(2) Arrange for participation in orientation,
language, and other training conducted at post;
(3) Ensure the distribution of information concerning
courses, programs, and studies conducted by FSI or university programs
conducted under its auspices; and
(4) Designate a post training officer (customarily the
management or human resources officer) to assist in carrying out these
responsibilities.
13 FAM 101.2-2(G) Employees
(CT:TPD-1; 09-18-2019)
(State only)
(Applies to Foreign Service and Civil Service Employees)
Employees, at all levels, are responsible for considering
training that will enable them to:
(1) Improve their present performance; and
(2) Prepare them for more responsible work in
accordance with the needs of the Department and their own abilities. This
includes:
(a) Participating in planning for their career
development including the preparation of their IDPs;
(b) Initiating self-development activities;
(c) Completing evaluations of training courses attended;
and
(d) Adhering to the Departments training policies and
procedures including attendance requirements.