14 FAH-1 H-220
PREVENTIVE MAINTENANCE AND REPAIR
(CT:PPM-11; 03-12-2012)
(Office of Origin: A/LM)
14 FAH-1 H-221 PREVENTIVE MAINTENANCE
(CT:PPM-11; 03-12-2012)
(State Only)
Preventive maintenance actions are those precautionary
steps undertaken to forestall a mechanical breakdown. A well planned and
executed preventive maintenance program will result in longer equipment life,
lower repair costs, and less lost time or employee inconvenience or hardship
due to breakdowns.
14 FAH-1 H-221.1 Appliances
(CT:PPM-11; 03-12-2012)
(State Only)
a. Because of prolonged use, appliances such as air
conditioners, refrigerators, and freezers
are subject to breakdowns from a variety of causes. Local conditions such as
erratic electric power, which results in sudden power surges, or very dusty
conditions, for example, can be damaging to electrical appliances. Preventive
maintenance actions can be taken to prolong the life of the equipment.
b. Manufacturer's care and maintenance information
generally accompanies machines and appliances received at post, and machines
and appliances should be cared for in accordance with these recommendations. Otherwise,
the preventive maintenance to be performed should be determined by the facility manager. In the absence of a facility manager, the accountable property
officer (APO) should make that
determination.
c. Some simple preventive actions that can be taken
are:
(1) Cleaning or replacing air conditioner filters, as
appropriate, based on local conditions;
(2) Making
certain that appliances remain level; and
(3) Flushing
water heaters.
14 FAH-1 H-221.2 Office Machines
(CT:PPM-11; 03-12-2012)
(State Only)
Posts should perform preventive maintenance on office
machines on a periodic basis.
14 FAH-1 H-221.3 Office Furniture
(CT:PPM-11; 03-12-2012)
(State Only)
a. Check furniture randomly for cracks or other slight
problems that could result in more extensive damage later. Ask employees to
check their own furniture periodically and report any damage immediately.
b. Have repairs made as soon as possible.
c. Have furniture cleaned regularly.
14 FAH-1 H-221.4 Household
Furniture
(CT:PPM-11; 03-12-2012)
(State Only)
a. Request that occupants
report damage to U.S. Government-issued property as soon as possible.
b. Require that employees report damage to household assets when they are inventorying a residence.
14 FAH-1 H-221.5 Maintenance
Contract
(CT:PPM-11; 03-12-2012)
(State Only)
a. Generally, if in-house maintenance capability
exists, a preventive maintenance program should be established for office
machines such as shredders and household
appliances. Have maintenance personnel read instructions carefully and
incorporate any necessary care techniques into their regular maintenance
schedule.
b. If contract service is necessary, the facility manager should be selective in assets to be serviced, and should make a
decision after comparing the relative costs affecting specific types of equipment
based on the following considerations:
(1) Standard of performance required;
(2) Degree of reliability needed;
(3) Daily use (heavy or light) and operator's care of
machine;
(4) Age and performance record of machine; and
(5) Environmental factors, i.e., dusty surroundings or
other unfavorable conditions.
14 FAH-1 H-221.6 Establishing a
Preventive Maintenance Program
(CT:PPM-11; 03-12-2012)
(State Only)
When establishing a preventive maintenance program, a
schedule should be made listing all equipment at post, based on data taken from
property records. The property on the list should be grouped by type of asset, and listed with description, serial
number, and location. Preceding each grouping there should be instructions
that include the periodic dates that the servicing for that group is to take
place and a complete explanation of the service to be performed. On the
scheduled dates, service should be arranged for and, after the service has been
performed, a notation made on the list indicating the date that the action for
each property group began and was completed.
14 FAH-1 H-222 REPAIR
(CT:PPM-11; 03-12-2012)
(State Only)
a. Whether repair work is performed by direct-hire
personnel, contract personnel, or a combination of both will depend on prior
experience, budget considerations, the kind and number of property assets to be serviced, in-house resources
available, and local commercial repair capability.
b. A system shall be established for documenting
requests for repair of capitalized personal property (see 14 FAM 412.4-1,
subparagraph b(1)). Repair
data and cost information should be recorded in
the Maintenance Module within the Integrated Logistics Management System (ILMS).
To prevent excessive repair costs, maintenance records should be reviewed
annually and repair information analyzed to identify trouble-prone items that
should be disposed of. The ILMS
Maintenance Detail Report will be helpful.
14 FAH-1 H-223 PREVENTIVE MAINTENANCE
OR REPAIR CONTRACT
(CT:PPM-11; 03-12-2012)
(State Only)
a. If a preventive
maintenance or a repair contract is established, posts using the Integrated Logistics Management System (ILMS) Asset
Management should enter details in
the Maintenance Module of the property
record of each asset under the contract,
stating that the asset is under a service
contract. If the machine is still under contract when the machine is eventually
disposed of, this will serve as a reminder to cancel the contract.
b. The accountable
property officer (APO) must ensure that repair costs and related charges for
all personal property are recorded in the Maintenance Module within ILMS.
14 FAH-1 H-224 THROUGH H-229 UNASSIGNED