15 FAM 920
PROGRAM ADMINISTRATION AND RESPONSIBILITIES
(CT:OBO-81; 04-15-2019)
(Office of Origin: OBO)
15 FAM 921 Designated Agency safety and
health official (dasho)
(CT:OBO-43; 02-28-2014)
Executive Order 12196, as amended, required the Department
of State to establish a Designated Agency Safety and Health Official (DASHO).
This individual is the Medical Director, Office of Medical Services (MED). The
DASHO assists the Secretary in coordinating the Department of States Safety
and Occupational Health Program to meet Occupational Safety and Health
Administration (OSHA)-related regulatory requirements.
15 fam 922 Safety, Health, and
Environmental Management (SHEM) Director
(CT:OBO-43; 02-28-2014)
The Director of the Office of Safety, Health, and
Environmental Management in the Directorate for Operations, Bureau of Overseas
Buildings Operations (OBO/OPS/SHEM) oversees and directs the Department of
States Safety, Occupational Health, and Environmental Management Program
abroad. Responsibilities of the SHEM Director:
(1) Establishes policies, programs, and standards to
assist Department of State organizations and posts to implement safety,
occupational health, and environmental requirements;
(2) Establishes record keeping and reporting
requirements on accidents, illnesses, injuries, and environmental mishaps to
ensure that accurate data are compiled and maintained as required by
regulations;
(3) Serves as the Department of States contact for
safety, occupational health, and environmental health matters abroad, and as
liaison on matters abroad with the Occupational Safety and Health
Administrations Office of Federal Agency Programs, the Department of Labor,
the Environmental Protection Agency, the National Institute for Occupational
Safety and Health, and other agencies under chief-of-mission (COM) authority as
necessary (occupational medicine is a responsibility of the Office of Health
Services―see 15
FAM 925);
(4) Resolves employee reports of alleged unsafe or
unhealthful working and living conditions that cannot be resolved at post;
(5) Conducts periodic audits of Department of State
organizations and posts to assess compliance with the Department of States
safety, occupational health, and environmental policies;
(6) Conducts special studies to investigate and
resolve safety, occupational health, and environmental issues or problems;
(7) Reviews and coordinates matters related to safety,
occupational health, and environment (as they relate to emissions, discharges,
and disposal of hazardous materials and ambient environmental health
conditions);
(8) Provides an annual written assessment of the state
of the Department of States SHEM program abroad to OBO senior management, including
major accomplishments, and identification of additional program needs;
(9) Coordinates and/or provides technical support
required to enable Department of State posts abroad to meet safety,
occupational health, and environmental requirements;
(10) Conducts environmental risk assessments of
petroleum/chemical releases or leaks to evaluate risk factors utilizing
established Environmental Protection Agency (EPA) protocols; reviews
remediation plans; provides oversight to ensure compliance with requirements;
and serves as a repository for assessment records required by Federal
laws/standards;
(11) Establishes goals and objectives for reducing or
eliminating occupational accidents, illnesses, injuries, and environmental
mishaps;
(12) Prepares input to the annual report that the
Designated Agency Safety and Health Official (DASHO) submits to the Secretary
of Labor;
(13) Advises posts about regulations and standards to
address specific safety, occupational health, or environmental problems;
(14) Investigates and resolves, in coordination with
post, safety and occupational health incidents involving claims of
discrimination due to participation in the safety and health program;
(15) Serves as a member of the Occupational Safety and
Health Program Coordinating Committee;
(16) Analyzes, during the planning process, the safety,
occupational health, and environmental issues of new Department of State
projects abroad, including property acquisitions; provides project managers
with information to address these issues; and monitors projects to ensure
implementation;
(17) Appoints Class A mishap boards abroad (see 15 FAM 964),
reviews board reports, and prepares an action memo with recommendations for
issuance by the DASHO;
(18) Represents SHEM on the Bureau of Overseas
Buildings Operations (OBO) Emergency Action Committee (EAC) and provides
safety, occupational health, and environmental support to disaster assistance
survey teams (DASTs) that are mobilized to respond to disasters affecting
Department of State facilities abroad; and
(19) Collaborates with bureaus and other U.S.
Government organizations as needed to ensure implementation of a comprehensive
and coordinated safety and occupational health program for the Department of
State.
15 FAM 923 Occupational Safety and
health program coordinating committee
(CT:OBO-62; 03-19-2018)
This committee coordinates overall Department of State
OSHA-related safety and occupational health activities. The primary function
of the committee is to coordinate a systematic process to further the
Department of States safety and occupational health goals. This includes the
review of major programs and identification of issues that cut across lines of
responsibility of Department of State offices/bureaus. Regularly scheduled
meetings will be held. Committee standing members include the following:
(1) Chairperson: The Designated Agency Safety and
Health Official (DASHO);
(2) Director, Office of Safety, Health, and
Environmental Management (OBO/OPS/SHEM);
(3) Deputy Assistant Secretary for Operations (A/OPR);
(4) Managing Director for Operations (OBO/OPS);
(5) Chief, Occupational Health and Wellness
(MED/CP/OHW);
(6) Chief, Domestic Environmental and Safety Division
(A/OPR/FMS/DESD); and
(7) Medical Director, DASHO (MED).
15 FAM 924 oFFICES OF ASSISTANT
SECRETARIES
(CT:OBO-43; 02-28-2014)
Assistant secretaries of the Department of State
organizations listed below will ensure that safety, health, and environmental
program requirements affecting posts and operations abroad are implemented.
These organizations must provide posts with required assistance and funding and
coordinate with the SHEM Director, as appropriate:
(1) European and Eurasian Affairs;
(2) African Affairs;
(3) East Asian and Pacific Affairs;
(4) Western Hemisphere Affairs;
(5) Near Eastern Affairs;
(6) South and Central Asian Affairs; and
(7) International Organization Affairs.
15 FAM 925 OFFICE OF MEDICAL SERVICES
(MED)
(CT:OBO-52; 06-07-2016)
In coordination with the SHEM Program, the Office of
Medical Services (MED) provides:
(1) Consultation with the SHEM Director on medical
aspects of the SHEM Program abroad;
(2) Medical evaluations for employees assigned to work
requiring respirator use, enrolled in a posts hearing conservation program,
and employees who drive official vehicles (per 14 FAM 432);
(3) Assessment and treatment of on-the-job emergency
injuries and illnesses due to occupational accidents or exposures;
(4) Employee referrals to private physicians and/or
medical facilities for job-related injuries and illnesses;
(5) Medical surveillance of hazardous occupational
exposures;
(6) Data collection and analysis of medical conditions
resulting from occupational injuries and illnesses for use in workers
compensation database analysis; and
(7) Collaboration with Department of State
organizations to ensure the systematic implementation of Federal safety and
health requirements.
15 FAM 926 BUREAU OF OVERSEAS BUILDINGS
OPERATIONS (OBO)
(CT:OBO-52; 06-07-2016)
OBOs Director through the OBO Managing Directors:
(1) Directs the fire protection program for Department
of State buildings abroad (see 15 FAM 800), ensuring that:
(a) Designs meet applicable fire, safety, and electrical
safety code requirements and standards, including the most recent international
building and fire codes;
(b) Fire-safety features are installed correctly,
tested, and functioning properly prior to occupying a new building;
(c) Post employees receive periodic fire safety
training;
(d) Buildings abroad are routinely inspected for fire
hazards;
(e) Fire protection measures on OBO-managed construction
sites are adequate; and
(f) Fires are investigated to determine origin and
cause, and assistance is provided to other bureaus or agencies for arson
investigations;
(2) Ensures that appropriate fire, safety, and health,
and environmental policies and standards are applied as part of the following
OBO activities:
(a) Planning and design of new facilities and of
renovations to existing facilities;
(b) Maintenance or repair of existing facilities and
major equipment; and
(c) Construction of new facilities or renovations of
existing facilities;
(3) Ensures, to the extent practical, that facilities
being considered for acquisition are examined for the presence of hazardous
conditions or materials, and that hazards are abated or controlled before
construction, renovation, or occupancy;
(4) Provides engineering expertise and support to
abate major hazardous building-related conditions, including polychlorinated
biphenyls (PCBs) in transformers radon; and leaking underground storage tanks;
(5) Directs asbestos abatement activities for
buildings abroad; and
(6) Ensures that OBO-administered construction
contracts include construction site safety and health requirements.
15 fam 927 office of acquisitions MANAGEMENT
(A/OPE/aQM)
(CT:OBO-81; 04-15-2019)
The Director of the Office of Acquisitions Management (A/OPE/AQM), in coordination with the SHEM
Director, must ensure that SHEM standards and policies are addressed as part of
the contracting and procurement processes for operations abroad. The SHEM
office will assist in identifying procurements that require SHEM standards or
requirements. A/OPE/AQM contracting
officers must:
(1) Review project specifications to ensure that they
do not conflict with SHEM standards;
(2) Ensure that appropriate safety, health, and
environmental requirements are included in the contracting documents before
solicitation; and
(3) Review the adequacy of each contractors written
safety and occupational health plan, if a plan is required.
15 fam 928 office of inspector general
(Oig)
(CT:OBO-52; 06-07-2016)
The Office of Inspector General schedules post inspections
to evaluate how well posts meet Safety, Health, and Environmental Management
(SHEM) Program objectives and requirements. OIG post inspections include, but
are not limited to, reviews of incident and mishap reporting, SHEM assessment
reports of posts deficiencies and required resolution, and assistance and
funding provided by the Department of States relevant bureaus and offices.
15 FAM 929 UNASSIGNED