13 FAH-1 H-860
FUNDING AND REIMBURSEMENT

(CT:FSIH-01; 12-20-2007)
(Office of Origin: FSI)

13 FAH-1 H-861 Funding and Reimbursement

(CT:FSIH-01; 12-20-2007)
(State Only)
(Applies to Civil Service Employees)

a. For eligible expenses, refer to 13 FAM 816.

b. No central funding for academic degree training is available in the Department. Bureaus may choose to fund eligible expenses by paying the college or university directly via an Standard Form 182 (form SF-182), Authorization, Agreement and Certification of Training, or to reimburse employees upon successful completion of courses.

c. For reimbursement, employees must submit a Form DS-1276, Authorization for Student Training (for tuition, books, materials, and mandatory fees) and a Standard Form 1164 (form SF-1164), Claim for Reimbursement for Expenditures on Official Business (for parking and mileage), upon successful completion of courses in accordance with the minimum grade point average (GPA) requirements (see 13 FAM 817). Employees must also attach a copy of a transcript or grade report and applicable receipts for eligible expenses.

d. Travel and per diem expenses (if applicable) shall be authorized in advance and reimbursed through submission of travel vouchers (form SF-1012) in accordance with Federal and State Travel Regulations.

e. Relocation expenses, if authorized, for Foreign Service employees shall be in accordance with 14 FAM 510. For Civil Service employees, relocation expenses, if authorized, shall be in accordance with Federal and DoS Travel Regulations.

f. Payment for tuition and any other authorized expenses in the event the employee drops or withdraws from a class is the responsibility of the employee.

g. All financial aid received by the employee, except loans, shall be applied toward tuition and fees related to the academic degree training program.

h. If no funds are available for the program, bureaus shall provide written notification to the employees in the program and FSI/EX. No training requests (form SF-182) for additional courses shall be approved or processed until funds become available and the employees and the Office of Management and Administrative Services (FSI/EX) are notified in writing accordingly.

13 FAH-1 H-862 throUgh H-869 unassigned