14 FAM 580
PERFORMING TRAVEL
(CT:LOG-255; 10-03-2018)
(Office of Origin: A/LM)
14 FAM 581 GENERAL POLICIES
14 FAM 581.1 Travel within Workweek
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service and Civil Service)
5 U.S.C. 6101(b)(2) establishes the U.S. Government-wide
policy that, to the maximum extent practicable, the head of an agency should
schedule the time an employee spends in official travel status within the
employee's regularly scheduled workweek.
14 FAM 581.2 Routing
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
a. Travel on official business must be by the method of
transportation that will result in the greatest advantage to the U.S.
Government, considering cost and other factors. In selecting a particular
method of transportation to use, give consideration to energy conservation and
to the total cost to the U.S. Government.
b. Travel by common carrier (air, rail, or bus)
generally results in the most efficient use of energy resources and in the
least costly and most expeditious performance of travel. Therefore, this
method must be used whenever it is reasonably available. Other methods of transportation
may be authorized as advantageous only when the use of common carrier
transportation would seriously interfere with the performance of official
business or impose an undue hardship upon the traveler, or when the total cost
by common carrier would exceed the cost by some other method of
transportation. The determination that another method of transportation would
be more advantageous to the U.S. Government than common carrier transportation
must not be made on the basis of personal preference or minor inconvenience to
the traveler resulting from common carrier scheduling.
c. Selecting the most advantageous method of common
carrier transportation:
(1) Contract air service: The use of discount fares
offered by contract air carriers between certain cities (city-pairs) is
considered advantageous to the U.S. Government (see 14 FAM 543,
paragraph a);
(2) Rail or bus service: Rail or bus service may be
used when determined to be advantageous to the U.S. Government (cost, energy
and other factors considered) and when compatible with the requirements of the
official travel. The use of contract or other discount fares offered to the
U.S. Government by rail or bus carriers between selected cities (city-pairs) is
considered advantageous. Whenever these discount fares are offered and the
accompanying service will fulfill mission requirements, they should be used to
the maximum extent possible;
(3) Surface transportation or a combination of air and
surface is authorized, subject to the provisions of 14 FAM 581.4
and 14 FAM
581.3;
(4) Use of vessel (water) transportation is authorized
when the use of air transportation by the traveler would be detrimental to the
traveler's health or well-being (see 14 FAM 582.2-3);
(5) Alternatively, travel by vessel may be permitted,
provided travel expenses (including per diem, incidental expenses, fare, and
travel time) are limited to those which would accrue by authorized air travel.
Leave is charged for excess travel time;
(6) Ferry travel is authorized when expedient and
necessary to the mission; and
(7) Travel by privately owned vehicle is governed by 14 FAM 566.
14 FAM 581.3 Using U.S.- and
Foreign-Flag Vessels
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
In accordance with the Merchant Marine Act of 1936, all
travel and transportation of effects must be on vessels registered under the
laws of the United States where such vessels are available unless the necessity
of the mission requires the use of vessels under a foreign flag. Exceptions to
the use of U.S.-flag vessels are provided in 14 FAM 582.2.
NOTE: Although Executive Order
11223 dated May 12, 1965, exempts USAID from section 901 of the Merchant Marine
Act of 1936, this exemption must not be exercised by USAID in connection with
this regulation.
14 FAM 581.4 Using U.S.-Flag Air
Carriers
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
a. The Fly America Act, 49 U.S.C. 40118, establishes as
a legal requirement that all U.S. Government-financed air travel be performed
on U.S.-flag air carriers unless such travel by foreign air carrier is a matter
of necessity as defined in14 FAM 583.2
or when U.S.-flag carrier air service is not available within the guidelines of
14 FAM 583.1.
The relevant Comptroller General Guidelines for implementing this Act are found
in B-138942, March 31, 1981 (see 14 FAM 583.7
for travel between two points abroad).
b. A code-share flight is one in which a U.S. carrier
has been approved by the Department of Transportation (DOT) to fly between two
points, and the U.S. carrier has chosen to lease seats from a foreign carrier
rather than put its own airplane on the route. Code-share flights in most
cases qualify as available U.S.-flag air carrier service (see 14 FAM 583.9
for more information).
c. In the case of travel between two points abroad,
Section 706 of the Foreign Relations Authorization Act, Fiscal Year 1979
(Public Law 95-426, 92 Stat. 992), provides that notwithstanding Section 1117
of the Fly America Act (49 U.S.C. 40118), U.S. Government-financed air travel
by officers and employees of State, USAID, their eligible family members, and
accompanying baggage may be performed on foreign-flag air carriers between two
places, both of which are outside the United States.
NOTE: The provision under
paragraph c of this section does not apply to employees of the Department of
Commerce and their eligible family members and accompanying baggage.
14 FAM 581.5 Authorities
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
In addition to the authorities listed in 14 FAM 511.4, 14 FAM 580
refers to the following authorities:
(1) Merchant Marine Act of 1936;
(2) Fly America Act, 49 U.S.C. 40118;
(3) 49 U.S.C. 40101;
(4) 5 U.S.C. 6101(b)(2); and
(5) Comptroller General Decisions:
(a) B-118904 of 6/29/54, Certification of Voucher
Payment for Excess Baggage Transportation by Air;
(b) B-181352 of 10/8/74, Travel Expenses;
(c) B-202413 of 11/16/81, Medical Necessity for Use of
Foreign Air Carrier;
(d) B-218819 of 10/30/85, Entitlement of USDA Employee
to Reimbursement for Dependent Travel Incident to Change of Station; and
(e) B-138942 of 3/31/1981, Revised Guidelines for
Implementation of the Fly America Act.
14 FAM 582 USE OF U.S.- AND FOREIGN-FLAG
VESSELS
14 FAM 582.1 Policy
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
In accordance with the provisions of the Merchant Marine
Act of 1936, travel and transportation of effects must be on vessels registered
under the laws of the United States where such vessels are available unless the
necessity of the mission requires use of a vessel under a foreign flag.
14 FAM 582.2 Foreign-Flag Vessels
14 FAM 582.2-1 When Permissible
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
a. See 14 FAM 581.2.
b. When travel by vessel is authorized or permitted
under 14 FAM
581.2, paragraph b, a foreign-flag vessel may be used only if:
(1) U.S.-flag vessels do not operate between the ports
servicing the points of origin and destination which are reasonably accessible
by adequate surface transportation; or
(2) U.S.-flag vessels do operate, but space or service
is unavailable and the traveler would be delayed more than 15 days awaiting available
U.S.-flag service, or a period of time deemed inadvisable for medical or safety
reasons.
c. When possible, make payment by using excess foreign
credits or currency owned by the United States or from USAID trust funds.
14 FAM 582.2-2 Routing
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
When use of a foreign-flag vessel is permissible under the
conditions stated in 14 FAM 582.2-1,
such use should be limited to the maximum extent possible by:
(1) Using an available U.S.-flag vessel to the
farthest interchange point from which a foreign-flag vessel provides service to
complete the journey; or
(2) Using a foreign-flag vessel to the nearest
interchange point from which an available U.S.-flag vessel provides service to
complete the journey.
14 FAM 582.2-3 Documentation
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
a. In circumstances covered by 14 FAM 582.2-1,
an authorizing officer or traveler will certify to the facts involved and a
copy of such certification must also be included with the travel voucher (see
Form DS-3093, Justification Certificate for Use of a Foreign-Flag Air Carrier
or Vessel).
b. When travel by vessel is authorized under 14 FAM 581.2,
the Medical Director of the Department of State (MED) must certify to the fact
that use of air transportation would be hazardous or detrimental to the
traveler's (employee's or family member's) health or well-being. Travelers
departing from the United States must obtain the required certification
directly from MED. Travelers departing from a post abroad will submit a
request for the required certification to MED with a recommendation by the post
medical officer or medical adviser. The Medical Director's certification must
be included with the employee's travel voucher.
14 FAM 582.2-4 Accompanying
Family Members
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
If the employee or any member of the employee's family is
authorized or permitted to travel by vessel under the conditions stated in 14 FAM 581.2,
all members of the family accompanying the employee or accompanying such family
member are also permitted to travel aboard the foreign-flag vessel.
14 FAM 582.3 Use of Freight Vessels
(CT:LOG-172; 06-04-2014)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
Employees and family members are not required to travel by
freight vessels. However, when freight vessels are used, the rules pertaining
to travel on U.S.- and foreign-flag passenger vessels must apply.
14 FAM 582.4 Penalty for Failure to
Comply
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
Failure to comply with the provisions of 14 FAM 582 will
subject the employee to personal financial responsibility. Section 901(a) of
the Merchant Marine Act of 1936 also vests in the Comptroller General of the United States special enforcement responsibilities.
14 FAM 583 USE OF U.S.-FLAG AND FOREIGN
AIR CARRIERS
14 FAM 583.1 General Rule
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
The Fly America Act generally requires use of a U.S. air
carrier even if the cost of a ticket is less on a foreign air carrier and even
if a foreign air carrier's service is preferred by, or more convenient for, the
agency or the traveler.
14 FAM 583.2 State/USAGM/USAID Officers, Employees and Eligible
Family Members on State/USAGM/USAID-Funded
Travel between the United States and Another Country and Travel between Two
Points Abroad
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID)
(Foreign Service)
For State, USAGM, and
USAID-funded travel of Department of State and USAID officers, employees and
their eligible family members:
(1) A U.S. air carrier must be used if the trip is between
the United States and a foreign country and the U.S. air carrier offers nonstop
or direct service (no aircraft change) from origin to destination unless such
use would extend travel time (scheduled departure to scheduled arrival,
including delay at origin) by 24 hours or more; or
(2) If the trip is between the United States and a
foreign country and a U.S. air carrier does not offer nonstop or direct service
(no aircraft change) from origin to destination, then a U.S. air carrier must
be used if it provides service for the leg of the trip that is between the
United States and another country, unless using a U.S. air carrier would:
(a) Increase the number of aircraft changes abroad by
two or more; or
(b) Extend travel time (scheduled departure to scheduled
arrival) by 6 hours or more; or
(c) Require a connecting time of 4 hours or more at an
interchange point abroad; and
(3) A foreign air carrier may be used for official
travel between two points abroad. This includes travel between two points
abroad that is part of a trip to or from the United States (i.e., the foreign
leg of a trip to or from the United States).
14 FAM 583.3 Non-State/Non-USAGM/Non-USAID-Funded Travel between the United States and Another Country
(CT:LOG-255; 10-03-2018)
(Commerce and Agriculture Only)
(Foreign Service)
Non-State/non-USAGM/non-USAID
travelers must use U.S. air carriers for travel between the United
States and another country unless:
(1) Use of a U.S. air carrier offers nonstop or direct
service (no aircraft change) from origin to destination, but such use would
extend travel time (scheduled departure to scheduled arrival), including delay
at origin, by 24 hours or more; or
(2) A U.S. air carrier does not offer nonstop or
direct service (no aircraft change) between origin and destination. In such
cases, a U.S. air carrier must be used on every portion of the route where U.S.
air service is provided. Exceptions can be made when such use, as compared to
use of a foreign air carrier, will:
(a) Increase the number of aircraft changes abroad by
two or more; or
(b) Extend travel time (scheduled departure to scheduled
arrival) by at least 6 hours or more; or
(c) Require a connecting wait time of 4 hours or more at
an exchange point abroad.
14 FAM 583.4 Non-State/Non-USAGM/Non-USAID-Funded Travel Solely Outside the
United States
(CT:LOG-255; 10-03-2018)
(Commerce and Agriculture Only)
(Foreign Service)
Non-State/non-USAGM/non-USAID
travelers must use U.S. air carriers for travel between two points abroad that
is solely outside of the United States unless, when compared to using a foreign
air carrier, such use would:
(1) Increase the number of aircraft changes made
outside the United States by two or more; or
(2) Extend travel time (scheduled departure to
scheduled arrival) by at least 6 hours or more; or
(3) Require a connecting time of 4 hours or more at an
exchange point abroad.
14 FAM 583.5 All Travelers - Agency
Mission or Necessity
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
Use of a foreign air carrier by all travelers is
authorized when the authorizing official (bureau executive officer, post
management officer or USAID executive officer at post) determines that:
(1) A U.S. air carrier cannot accomplish the agency's
mission (as stated in the travel orders); or
(2) Use of a foreign air carrier is necessary because
a U.S. air carrier cannot provide the needed air transportation. Necessity
includes, but is not limited to, the following circumstances:
(a) Medical reasons: Use of a foreign air carrier is
necessary for medical reasons, including the need to reduce the number of
connections and possible delays when transporting people in need of medical
treatment. This includes arrangements to protect the traveler's health and to
facilitate emergency visitation travel or a medical evacuation. Travel of
medically authorized attendant(s) is also authorized, if the need is certified
by MED or regional medical officer; or
(b) Traveler's safety: On a case-by-case basis, use of
a foreign air carrier is required to avoid an unreasonable risk to the
traveler's safety. This includes ensuring that unaccompanied children (16
years of age or younger at the time of travel) are not required to change
airports at interchange points abroad or are otherwise hindered in their safe
and speedy passage. An agency determination and approval of use of a foreign
air carrier based on a threat against a U.S. air carrier must be supported by a
travel advisory notice issued by the Federal Aviation Administration and the
Department of State. An agency determination and approval of use of a foreign
air carrier based on a threat against U.S. Government employees or other
travelers must be supported by evidence of the threat(s) that forms the basis
of the determination and approval; or
(c) A ticket is not available in the required class of
service: When there is no ticket available in the authorized class of service
on a U.S. air carrier and a seat is available in the authorized class of
service on a foreign air carrier.
14 FAM 583.6 Other Exceptions
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
Use of a foreign air carrier for all travelers is
authorized in the following exceptional circumstances:
(1) Treaty: The transportation is provided under the
terms of a bilateral or multilateral air transportation agreement to which the
U.S. Government and the government of a foreign country are parties, and which
the Department of Transportation has determined meets the requirements of the
Fly America Act; or
(2) No service: No U.S. air carrier provides service
on a particular leg of the route, in which case a foreign air carrier must be
used, but only to and from the nearest interchange point on a usually traveled
route to connect with a U.S. air carrier service; or
(3) Involuntary routing: The U.S.
air carrier involuntarily reroutes a traveler on a foreign air carrier; or
(4) 3-hour trip or less: Travel time (scheduled
departure to scheduled arrival) on a foreign air carrier would be 3 hours or
less, and use of the U.S. air carrier would double the travel time; or
(5) Costs paid by third party: The costs of
transportation are reimbursed in full by a third party, such as a foreign
government, international agency, or other organization.
14 FAM 583.7 Justification
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
a. Travelers must sign a justification for use of a
foreign air carrier or vessel (see Form DS-3093) for foreign air carrier travel
authorized by 14
FAM 583.2, subparagraphs (1) and (2), 14 FAM 583.3, 14 FAM 583.4, 14 FAM 583.5,
and 14 FAM
583.6. A justification is not required for 14 FAM 583.2,
subparagraph (3). A copy of the justification must be provided to the travel
agent before the ticket is issued and the original justification must be
attached to the travel voucher upon completion of travel.
b. Either a post management officer, a USAID executive
officer at post, a Department of State bureau executive officer, or the Chief
of Travel and Transportation in Washington, DC must sign the justification for
use of a foreign air carrier or vessel for foreign air carrier travel
circumstances outlined in 14 FAM 583.6.
The traveler must provide a copy of a signed justification (see Form DS-3093)
to the travel agent before the ticket is issued and the original justification
must be attached to the travel voucher upon completion of travel.
c. Financial responsibility for unauthorized use of a
foreign air carrier lies with the traveler except when foreign air carrier
travel is justified by a management officer or USAID executive officer at post
or a Department of State bureau executive officer, or the Chief of Travel and
Transportation in Washington, DC (see 14 FAM 583.6).
14 FAM 583.8 Traveler's Liability
and Financial Responsibility for Improper Use of a Foreign Air Carrier
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
a. The traveler will not be reimbursed for any
improperly used foreign air carrier service. If the traveler is authorized to
use U.S.-flag air carrier service for the entire trip, and improperly uses a
foreign air carrier for any part of or all of the trip (i.e., when not
permitted under this regulation), transportation costs on the foreign air
carrier will not be paid.
b. If the traveler is authorized to use U.S.-flag air
carrier service for part of the trip, and improperly uses a foreign air carrier
(i.e., when neither authorized to do so nor otherwise permitted under this
regulation), only the portion(s) of the trip for which foreign air carrier
service was authorized will be paid.
14 FAM 583.9 Code-Share Flights
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
a. Code-share flights reflect an agreement between U.S.
carriers and foreign carriers that allows U.S. carriers to lease seating space
on aircraft belonging to (and operated by) foreign carriers. Code-share
flights comply with the Fly America Act.
b. A code-share flight qualifies as U.S. certificated-service flag air service provided the ticket identifies the U.S.
carriers code and flight number. The U.S. carrier is identified by the
carrier code written on the ticket. Carrier codes of major U.S. airlines are
listed below:
AMERICAN AA
DELTA DL
JET BLUE B6
SOUTHWEST WN
UNITED UA
14 FAM 584 DELAYED AND INTERRUPTED
TRAVEL
14 FAM 584.1 Interrupted Travel on a
Usually Traveled Route
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
Direct travel may be interrupted for the convenience of
the traveler. The employee is charged annual leave, if available, or approved
leave without pay for excess time spent, and will receive no per diem for
periods of leave. The traveler bears any extra expense caused by the
interruption.
14 FAM 584.2 Time Limitations on
Performance of Travel and Transportation
14 FAM 584.2-1 Appointment, Transfer,
or Leave at U.S. Government Expense
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
a. The actual departure date of an employee under a
travel authorization will be determined in accordance with the needs of both
the losing and gaining post. The family and effects may accompany, precede, or
follow the employee. However, after the employee completes travel pursuant to
the authorization, unless the time limitation is extended, the actual departure
of all members of the family and the shipment of all effects are not deferred
more than 12 months from the employee's first day at the new duty station for
both international and domestic travel. Travel authorizations may be extended
up to an additional 6 months for a maximum of 18 months. Requests for
extensions must be supported by a justification acceptable to the Bureau of
Human Resources, Office of the Executive Director.
b. Unless waived by the appropriate officials in the
headquarters agency, any employee appointed for a 12-month tour of duty abroad
must have eligible family members travel and shipment of effects commence
within 3 months. If the agency extends this 3-month time limitation for
eligible family members to travel or to ship effects, the employee's tour of
duty is extended so that the employee and eligible family members remain at
post at least 1 year after the eligible family members arrival. A repayment
agreement is required of the employee in accordance with 14 FAM 532.3-4.
For liquidation or refund of repayment, see 14 FAM 532.3-6.
14 FAM 584.2-2 Separation from
the Foreign Service
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
a. When an employee is separated from the Foreign
Service and qualifies for travel and shipment of effects in accordance with 3
FAM, the actual departure of the employee, the departure of the employee's
family, and the transportation of all effects must not be deferred more than 12
months from the employee's last day in pay status, for both international and
domestic travel. Separation travel orders may be extended for up to an
additional 6 months for a maximum of 18 months. Requests for extensions must
be supported by a justification acceptable to the Bureau of Human Resources, Office
of the Executive Director.
b. If travel or transportation of effects is
interrupted for personal convenience in connection with a separation, the final
departure of persons and effects from any point(s) of interruption must take
place within the time limitation specified in the separation order.
c. When only domestic travel is involved, it may
require issuance of a new travel authorization in the subsequent fiscal year,
even within the 6-month period.
14 FAM 584.2-3 Limitation on
Interrupted Travel and Transportation
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
When travel or transportation of effects is interrupted
for the convenience of the traveler for an aggregate period in excess of 12
months, expenses for travel or transportation must be allowable only to the
last point of interruption unless additional delay is specifically authorized.
For separation, see 14 FAM 584.2-2.
14 FAM 584.3 Return to Post before
Completion of Temporary Duty Assignment
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
Transportation expenses to an employee's designated post
of duty and per diem en route are allowable whenever the employee becomes
incapacitated because of illness or injury, not due to employee's own
misconduct, while en route to or while at the temporary duty station before
completion of temporary duty assignment (see 14 FAM 574.5-3
for per diem payable during illness or injury).
14 FAM 584.4 Rest Stop or Day Pass
for Business-Class Lounge
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
a. Unless specifically disallowed elsewhere in the
regulations, any scheduled flights in excess of 14 hours on a usually traveled
route, including scheduled stopovers when traveling by less than premium-class
accommodations, may be interrupted for a rest period of up to 24 hours. Per
diem and necessary miscellaneous expenses are authorized. When the U.S.
Government provides lodging and authorizes per diem, this break in travel
constitutes a rest stop. Alternatively the traveler may be reimbursed for the
cost of a day pass to a business-class lounge for the intermediate point on the
authorized itinerary. If this option is selected the traveler is no longer authorized
an overnight rest stop and will be expected to continue travel on the next
available flight to the travelers destination.
b. Travelers are responsible for requesting the
approved overnight rest stop or the business-class lounge day pass from the
authorizing office, prior to travel.
c. The point of interruption for a rest stop should be
at any normally scheduled transit point or stop along the direct route (see 14 FAM 585.1)
between the authorized origin and destination.
d. The traveler may choose to take an authorized rest
stop at the destination provided that the destination is not the travelers
permanent duty station.
e. Rest stops or day passes to a business-class lounge
are not authorized when indirect travel is performed.
f. Rest stops or day passes to a business-class lounge
are not authorized for travelers using premium-class accommodations, an
upgradeable fare (14 FAM 567.2-4c),
or extended economy seating (14 FAM 567.2-6),
except when certified as necessary by competent medical authority. Employees
authorized to travel in premium-class accommodations may use a business-class
lounge, if the service is offered free of charge by the airline, but are not
authorized reimbursement separately for the cost of a day pass to the lounge.
g. Under no circumstances will the traveler be eligible
for both a U.S. Government-funded rest stop and a U.S. Government-purchased day
pass to the business-class lounge.
NOTE 1: Official travel
which exceeds 14 hours on the usually traveled route and which is not
authorized a rest stop includes: R&R, travel of children of separated
families, family visitation travel, emergency visitation (EVT) travel, periodic
travel under educational allowance, educational travel, and any instance of
official travel, where the traveler is authorized, and actually travels in
business class.
NOTE 2: For U.S.
Department of Agriculture/Foreign Agricultural Service (USDA/FAS) personnel,
this provision only applies to personnel stationed abroad.
14 FAM 584.5 Time Zone Dislocations
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
a. Travelers flying on a direct route, without
interruption, except for flight connections, with a difference of five or more
time zones between authorized points of travel should, whenever possible,
arrange departure to allow arrival at destination a full day before commencing
duty.
b. When the flight is of such duration that it includes
an authorized rest stop, as provided in 14 FAM 584.4,
the same efforts should be made to allow arrival at destination a full day
before commencing duty, provided there is a difference of five or more time
zones between the rest stop and the destination point.
c. When the flight is of such duration that it is
authorized extended economy seating, as provided in 14 FAM 567.2-6,
the same efforts should be made to allow arrival at the destination a full day
before commencing duty, provided there is a difference of five or more time
zones between the origin and destination points.
d. In cases meeting the criteria in paragraphs a, b, or
c of this section, excused absence without charge to leave will be granted for
any part of the 24-hour adjustment period following arrival at the duty point
which happens to fall within working hours.
e. Per diem during the adjustment period is payable to
temporary duty travelers, including eligible family members authorized to
travel at U.S. Government expense when accompanying employees to temporary duty
points, in accordance with 14 FAM 532.7.
14 FAM 585 DIRECT AND INDIRECT TRAVEL
14 FAM 585.1 Direct Travel
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
All official travel must be by a usually traveled route,
referred to as "direct travel, or direct route" (see these definitions
under 14 FAM
511.3). A usually traveled route is one or more routes that are
essentially the same in travel time and cost to the U.S. Government. (See 14 FAM 511.1
for a listing of types of official travel.)
14 FAM 585.2 Indirect Travel
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
See definition under 14 FAM 511.3.
14 FAM 585.2-1 Personal Financial
Responsibility
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
When a traveler deviates from a usually traveled route for
personal convenience, the traveler must bear the extra expense for the portion
of the journey that is by an indirect route or for accommodations superior to
those authorized.
14 FAM 585.2-2 Reimbursement
Limitations
(CT:LOG-255; 10-03-2018)
(State/USAGM/USAID/Commerce/Agriculture)
(Foreign Service)
a. Reimbursement for costs incurred on that portion of
the journey which is traveled by an indirect route is limited to the total cost
of per diem, incidental expenses, and transportation by less than premium-class
air accommodations (regardless of mode of travel used in indirect travel,
except as provided in paragraph e of this section), which would have been
incurred by traveling on a usually traveled route.
b. In no case may reimbursement for indirect travel
exceed the allowable costs actually incurred for such indirect travel.
c. Leave is charged for any excess travel time (see 14 FAM 550 requiring use of round-trip tickets, through
tickets, etc.).
d. Reimbursement for excess baggage carried on indirect
air travel is limited to the costs by a usually traveled route for excess
weight actually carried upon departure from point of origin or 10 kilograms or
22 pounds, whichever is lesser.
e. When travel is authorized and actually performed by
privately-owned vehicle, reimbursement is limited to the total cost of per diem
and mileage that would have been incurred by direct travel (see 14 FAM 566.3-1).
14 FAM 586 THROUGH 589 UNASSIGNED