3 FAH-1 H-2430
commissions, titles, and rank
(CT:POH-218; 05-17-2019)
(Office of Origin: HR/PAS)
3 FAH-1 H-2431 GENERAL
3 FAH-1 H-2431.1 Purpose
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
When authorized by law, diplomatic and/or consular titles
are granted in the interest of the U.S. Government to enable individuals
assigned to Foreign Service posts or to special details, regardless of the
departments or agencies they represent, to perform their duties effectively,
and to ensure the efficient performance of the functions of the diplomatic
missions or consular offices of the United States.
3 FAH-1 H-2431.2 Official Need as
a Basis for Grant and Use of Titles
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
a. The class of a member of the Service (Foreign
Service employees of the foreign affairs agencies and Civil Service employees
of non-foreign affairs agencies abroad) is an important factor in determining
functional or organizational assignment. The member's functional or
organizational assignment, in turn, is the key factor in determining whether
that member requires a diplomatic or consular title in that assignment to
discharge official duties in an effective and efficient manner. Thus the
official work related needs of the member and of the Foreign Service post will
normally be the basic factors in deciding whether a diplomatic or consular
title will be granted and authorized for use at the post. Titles will not be
granted or authorized for the personal, social, or financial benefit of
personnel in the Foreign Service and Civil Service except as defined in 3 FAH-1 H-2438.
There must normally be a work-related need for the title.
b. The fact that a member of the Service possesses a
diplomatic and/or consular appointment commission does not by virtue of such
possession mean a diplomatic title will be authorized at a post abroad. The
member may use a diplomatic and/or consular title only when so authorized by
the U.S. Department of State (Department).
c. The possession of a diplomatic passport will not be
justification for requesting or receiving a diplomatic and/or a consular title.
d. Diplomatic titles will not be authorized for individuals
who are not in the Foreign Service (Foreign Service employees of the foreign
affairs agencies) or for Civil Service employees of non-foreign affairs
agencies abroad in order to establish their eligibility for the issuance of
diplomatic passports.
e. When serving abroad in a temporary capacity of less
than 90 days, diplomatic titles will not be authorized for Foreign Service
employees of the foreign affairs agencies or for Civil Service employees of
non-foreign affairs agencies.
f. Diplomatic and/or consular titles are authorized
for use only in the position approved at the post of assignment and will not be
retained upon transfer from the position and the post. A diplomatic and/or a
consular title must be authorized each time a member is assigned to an embassy
or a consular post or reassigned at post. The only exception to this is for
those who have served as Ambassadors, appointed by the President, by and with
the advice and consent of the Senate. Upon retirement, a former Ambassador may
continue to use the title of Ambassador in appropriate interactions with others
and may be referred to as Ambassador in informal communications, conversations,
and introductions to public audiences. (See 3 FAH-1 H-2439
for use of Ambassadorial title upon retirement.)
g. The fact that a member of the Service or officer not
in the Foreign Service had a diplomatic and/or a consular title at a previous
post will not be justification for requesting or receiving a diplomatic and/or
a consular title for subsequent assignments.
h. The personal class (rank) designations of career
minister, minister-counselor, counselor for career members of the Senior
Foreign Service, and first secretary for classes 1 and 2 commissioned Foreign
Service officers, are the same as diplomatic titles commonly used, and should
not be confused with the diplomatic title which the Department authorizes them
to use. An officer may use only the diplomatic title specifically authorized
by the Department in the position for which it has been approved at the post of
assignment, and should not use any other title on calling cards, invitations,
correspondence, diplomatic lists, or any other way which would suggest they
have been authorized to use their personal class (rank) designations.
3 FAH-1 H-2431.3 Functional and
Organizational Titles
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
Functional titles (for example, military liaison officer,
employee relations officer) and organizational titles (for example, chief of
political section, chief of personnel unit) may be established by the post and
used locally. Such functional and organizational titles must not include words
such as attach, secretary, or consul that may be confused with either
commissioned or noncommissioned diplomatic titles, commissioned consular
titles, or with occupational titles, personal ranks, classes, or grades.
3 FAH-1 H-2431.4 Titles With
Adjectives or Descriptive Phrases
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
Modifying adjectives or phrases denoting a field of
specialization may be used with a commissioned or noncommissioned diplomatic
title when the Department determines that the modifying adjective or phrase
provides a more useful title that is internationally recognized (such as,
agricultural attach, civil air attach, commercial attach, labor attach).
The post will make recommendations to the Department's Title and Rank Officer,
in the Office of Presidential Appointments (HR/PAS).
3 FAH-1 H-2431.5 Certificate for
Deputy Assistant Secretary Appointment
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
a. An official assigned to a deputy assistant secretary
position may receive a certificate that records the assignment. The Office of Global
Information Services' Global Publishing Services (A/GIS/GPS) prepares
certificates based on requests from bureau executive directors. The Office of
the Director General/Director of Human Resources should clear each request.
b. To obtain certificates, the bureau executive office
should send a memorandum addressed to A/GIS/GPS through M/DGHR, subject:
"Certificate for Deputy Assistant Secretary." Attach a completed
Form DS-1141, Project Request, to the memorandum.
c. The certificate should include the entry on duty
date (month, day, and year). The name of the deputy assistant secretary, as it
will appear on the certificate, should be cleared by the requesting office.
3 FAH-1 H-2432 COMMISSIONED TITLES
3 FAH-1 H-2432.1 Types of
Appointment Commissions and Assignment Commissions
3 FAH-1 H-2432.1-1 By the
President, By and With the Advice and Consent of the Senate
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
In the Foreign Service, appointment and assignment
commissions may be granted by the President, by and with the advice and consent
of the Senate for the following:
(1) Ambassador Extraordinary and Plenipotentiary;
(2) Envoy Extraordinary and Minister Plenipotentiary;
(3) Personal Rank of Career Ambassador;
(4) Ambassador at Large;
(5) Career Member of the Senior Foreign Service (of
the class of Career Minister, Minister-Counselor, or Counselor);
(6) Foreign Service Officer;
(7) Secretary in the Diplomatic Service; and
(8) Consular Officer of the United States of America.
NOTE: In the context of an
appointment commission as a Career Member of the Senior Foreign Service, the
words Career Minister, Minister-Counselor, and Counselor are used to describe,
in descending order, the permanent class or level of the appointee, not
necessarily the specific diplomatic title assigned to the appointee at a
particular post.
3 FAH-1 H-2432.1-2 By the
President (without Senate Confirmation)
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
In the Foreign Service, appointment and assignment
commissions may be granted by the President (without Senate confirmation) for
the following:
(1) Charge d'Affaires; and
(2) Personal rank of ambassador/minister on a
temporary special mission not to exceed six months.
(The Secretary of State, or designee, may appoint a Charge
d'Affaires, but the documentation is not a commission, but a letter of credence
to the Foreign Office.)
3 FAH-1 H-2432.1-3 By the
President (Subsequent to Appointment as Consular Officer)
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
In the Foreign Service, appointment and assignment
commissions may be granted by the President (subsequent to appointment as
consular officer) for the following:
(1) Consul General;
(2) Consul; and
(3) Vice Consul.
3 FAH-1 H-2432.1-4 By the
Secretary of State
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
In the Foreign Service, appointment and assignment
commissions may be granted by the Secretary of State for the following:
(1) Vice Consul (under section 312 of the Foreign
Service Act of 1980, as amended); and
(2) Consular agent (under section 303 of the Foreign
Service Act of 1980, as amended).
3 FAH-1 H-2432.2 Consular
Appointment and Assignment Commissions
3 FAH-1 H-2432.2-1 Consular
Appointment Commissions
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
Members of the Service of class 6 and above may be
recommended for appointment as Consular Officers of the United States of
America (hereafter referred to as Consular Officer(s) of the USA). Such
appointments are made by the President, by and with the advice and consent of
the Senate and evidenced by an appointment commission. Such appointments
continue in force at the pleasure of the President, unless specifically
resigned by the member. (Appointment as a Consular Officer of the USA should
not be confused with the functional title of consular officer or with the
assignment commission as a consul general, consul, or vice consul). Under
exceptional circumstances, and to meet urgent needs of the Service, members of
rank lower than class 6 may be recommended for appointment as Consular Officer
of the USA and granted a title for the duration of the assignment for which
selected.
3 FAH-1 H-2432.2-2 Consular
Assignment Commissions
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
Members of the Service with appointment commissions as
Consular Officers of the USA who are assigned abroad to a consular post or to a
diplomatic mission where they are to perform consular functions receive from
the President and/or the Secretary of State, when required by the host
government, consular assignment commissions as consul general, consul, or vice
consul at a specific post. (In most countries, however, this notification and
recognition of a consular officer is accomplished by an exchange of diplomatic
notes between the Embassy and the foreign office and no separate assignment
commission is required.) Consular assignment commissions lapse upon the
member's reassignment. When a member is temporarily detailed from post of
assignment, the consular assignment commission does not lapse until that member
is transferred to a new post. Those members whose assignments abroad do not
involve consular activities will not normally be given a consular title and,
consequently, they do not have authority to perform those consular functions
which require consular recognition by the receiving government or which are
recognized by domestic law of the states in the United States.
3 FAH-1 H-2433 NONCOMMISSIONED TITLES
3 FAH-1 H-2433.1 Titles Which May
Be Granted
3 FAH-1 H-2433.1-1 By the
President (Under Section 302(a)(2)(B) of the Foreign Service Act)
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
Noncommissioned titles may be granted as follows for a
period not to exceed 6 months:
(1) Personal rank of ambassador; and
(2) Personal rank of minister.
3 FAH-1 H-2433.1-2 By the
Secretary of State
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
Noncommissioned titles may be granted as follows:
(1) Attach;
(2) Assistant attach;
(3) Vice consul; and
(4) Acting consular agent (see 3 FAM 8000).
3 FAH-1 H-2433.1-3 Use With a
Commissioned Title
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
When authorized by the Department, noncommissioned
diplomatic titles may be used simultaneously with commissioned consular and diplomatic
titles.
3 FAH-1 H-2434 CRITERIA FOR
AMBASSADORIAL, MINISTERIAL, AND COUNSELOR TITLES
3 FAH-1 H-2434.1 Ambassador
3 FAH-1 H-2434.1-1 Personal Rank
of Career Ambassador
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
Under section 302(a)(2)(A) of the Act, the President may,
by and with the advice and consent of the Senate, confer the personal rank of
career ambassador upon a career member of the Senior Foreign Service in
recognition of especially distinguished service over a sustained period. Such
member may use the title of ambassador of the United States, except when that
member is serving in a position in which the use of the title of ambassador
would not serve the best interests of the United States; then that member must use
such other title as may be authorized.
3 FAH-1 H-2434.1-2 Personal Rank
of Ambassador or Personal Rank of Minister
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
a. Under section 302(a)(2)(B) of the Act, the President
may confer the personal rank of ambassador or personal rank of minister on a
member of the Service or other individual in connection with a special mission
of the President of a temporary nature not exceeding 6 months in duration. Such
personal rank may be conferred only if, before such conferral, the President
transmits to the Committee on Foreign Relations of the Senate a written report
setting forth:
(1) The necessity for conferring such rank;
(2) The dates during which such rank will be held;
(3) The justification for not submitting the proposed
conferral of personal rank to the Senate as a nomination for advice and consent
to appointment; and
(4) All relevant information concerning any potential
conflict of interest which the proposed recipient of such personal rank may
have with respect to the special mission.
b. Such report must be transmitted not less than 30
days before conferral of the personal rank of ambassador or minister except in
cases where it is certified in the President's report that urgent circumstances
require the immediate conferral of such rank. The title will terminate upon
completion of the mission, but in all cases at the end of the 6 months' legal
limitation.
3 FAH-1 H-2434.2 Minister-Counselor
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
a. Minister-Counselor" is a diplomatic title
higher than that of counselor, but subordinate to that held by a chief of
mission. The diplomatic title of minister-counselor may be granted only to
members who have received an appointment commission as a Secretary in the
Diplomatic Service of the United States of America.
b. The title of minister-counselor will not be
conferred when a member is serving in a position to which the member has not
been assigned.
c. The title of minister-counselor is conferred on a
member only for use in the position to which it pertains. The member will lose
the title upon termination of assignment to the position.
d. The title of minister-counselor will be conferred on
members who hold appointment commissions as Secretaries in the Diplomatic
Service of the United States of America and are assigned as deputy chiefs of
missions at pay level FA-13 missions.
e. The title of minister-counselor may be conferred on
members who hold appointment commissions as Secretaries in the Diplomatic
Service of the United States of America and who are assigned to such other
positions as may be approved on an exceptional basis by the Director General of
the Foreign Service and Director of Human Resources, or the appropriate Deputy
Assistant Secretary for Human Resources.
3 FAH-1 H-2434.3 Counselor
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
a. The title of counselor will be granted to those
members who have appointment commissions as a Secretary in the Diplomatic
Service of the United States of America and have been assigned as follows:
(1) Deputy chief of mission (DCM) at pay level FA-14 missions;
and
(2) Chiefs of sections at all missions (section
consists of at least three direct-hire Americans), regardless of the position
level, if the rank of the member is of class 1 or above. If a class 2 officer
is assigned to a chief of section position, his/her listing on the diplomatic
list should be reflected as first secretary head of (pertinent) section.
b. The title of counselor may be conferred, in rare and
exceptional circumstances, by the Director General of the Foreign Service and
Director of Human Resources or the appropriate Deputy Assistant Secretary for
Human Resources on other members of class 1 or above who have appointment
commissions as a Secretary in the Diplomatic Service of the United States of
America and who are assigned to a position at any mission where the lack of
such title would constitute a major impairment to the effective performance of
the member's duties or the function of the mission. The title of counselor
will not be conferred when a member is serving in a position to which the
member has not been assigned.
c. The fact that a member held a counselor title at a
previous post is not justification for receiving the title for subsequent
assignments. A member is authorized to use a counselor title only in the
position for which it has been approved at the post of assignment. The member
does not retain the title upon transfer from the position and the post of
assignment.
3 FAH-1 H-2435 CRITERIA FOR OTHER
TITLES IN ORGANIZATIONAL OR FUNCTIONAL POSITIONS
3 FAH-1 H-2435.1 Titles in
Organizational Positions
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
A member of the Service who has not received the title of
ambassador or minister, or who has not been commissioned as a Career Member of
the Senior Foreign Service of the classes of Career Minister,
Minister-Counselor, or Counselor, subject to 3 FAH-1 H-2434,
may be deemed to require a diplomatic or consular title, or both, as may be
appropriate to the member's assignment in one of the following organizational
positions as:
Deputy or principal assistant to the chief of section or director
of a program;
Special assistant to the chief of mission;
Principal officer of a consular post;
Deputy or principal assistant to such principal officer;
Chief or director of a major section or program activity at a
consular post deputy or principal assistant to such chief or director; or
When assigned to an organizational position which requires the
performance of statutory consular duties or functions.
NOTE: In no instance, however,
will a non-commissioned officer be authorized a commissioned title.
3 FAH-1 H-2435.2 Titles in
Functional Positions
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
a. A member of the Service who is not assigned to one
of the organizational positions listed in 3 FAH-1
H-2435.1, may be deemed to require a diplomatic or consular title, or both,
as may be appropriate to assignment in a functional position:
(1) When the principal duty under the position to
which a member is assigned requires the implementation of one or more
diplomatic or consular functions; and
(2) When the effective performance of such duty
requires a close and consistent pattern of relations with officials of the
national government or of other foreign missions, or in the case of a consular
officer, with senior officials of the government within the consular district.
The chief of mission or principal officer of a consular office should
communicate the justification to the Department for decision.
b. A member of the Service who does not meet the
criteria of 3
FAH-1 H-2435.2 paragraph a may be deemed, nevertheless, to require a
diplomatic or consular title, or both, as may be appropriate to the member's
assignment, where a denial thereof would impair the effective performance of
one's duties and of the diplomatic or consular functions of the Foreign Service
post concerned. In those circumstances, the chief of mission or principal
officer of a consular office should communicate this determination with
justification to the Department's Title and Rank Officer (HR/PAS) for
decision. In no instance, however, will a non-commissioned officer be
authorized a commissioned title.
c. In the event the chief of mission or principal
officer of a consular office is unable to make the determination called for in 3 FAH-1
H-2435.2 paragraphs a and b before the arrival of the member concerned at
post, the granting of authority to use the title will be deferred pending
reassessment of the conditions after the member has reported for duty.
d. When a member is assigned as a position replacement
for another who used a title, which had been authorized by the Department, in
that position, the presumption is that the requirements of the position
continue to satisfy the criteria for the need of a title, but not necessarily
the same one used by the member's predecessor. Such presumption will form the basis
for the Department's grant of a title and the authority to use it, consistent
with law and Department policy.
3 FAH-1 H-2436 GRANT AND USE OF
DIPLOMATIC AND CONSULAR TITLES
3 FAH-1 H-2436.1 Procedures
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
All individuals, regardless of their parent agency, do not
have and should not use a diplomatic or a consular title unless the Department
has authorized one as follows:
|
Department of State Human Resources
|
The Assignment Notification and Personnel Assignment
Travel Authorization cable will indicate the title or titles authorized.
|
|
USAID, USAGM,
Commerce/FCS, and Agriculture/FAS
|
Authorization is by Form DS-1474, Request for Diplomatic
or Consular Title, which is prepared by the personnel office of the parent
agency and submitted to the Department for consideration. If a title is
approved, a cable is sent to the embassy personnel office, indicating the
title and its effective date.
|
|
Military Attachs and Personnel of Other U.S. Government
Agencies
|
Titles are authorized by Department cables.
|
3 FAH-1 H-2436.2 Diplomatic Titles
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
A member of the Service deemed to require a diplomatic
title may be authorized to use a secretarial title under that member's
appointment commission, or an attach title, whichever is appropriate,
depending on custom, usage, local conditions, and status as a commissioned or
non-commissioned officer. A member of the Service who does not have an appointment
commission and for whom a secretarial title is appropriate may be recommended
for such commission.
3 FAH-1 H-2436.2-1 Secretary
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
Secretarial titles may be granted on the basis of class
rank as follows:
Contingent upon being commissioned in the Diplomatic Service
of the United States of America, a Senior Foreign Service officer (or SFS
career candidate) and a Foreign Service officer (or FSO career candidate) of
class 1 or 2 may be designated a first secretary; a Foreign Service officer (or
FSO career candidate) of class 3 or 4 may be designated a second secretary; and
a Foreign Service officer (or FSO career candidate) of class 5 or 6 may be
designated a third secretary.
3 FAH-1 H-2436.2-2 Attach and
Assistant Attach
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
Attach titles may be granted on the basis of class rank:
(1) Officers in the Foreign Service: The title of
attach may be accorded to Senior Foreign Service officers (or SFS career
candidates), to Foreign Service officers (or FSO career candidates), and other
members of the Service at classes 1 through 4. The title of assistant attach
may be accorded to Foreign Service officers (or FSO career candidates) and
other members of the Service at classes 5 through 7;
(2) Officers Not in the Foreign Service: The title of
attach or assistant attach may be accorded to officers of U.S. government
departments or agencies who are not members of the Service, and who are
assigned to serve at diplomatic missions under the U.S. Department of State's
agreement with the parent agency. Officers are authorized to use such titles
only after mission's receipt of the Department's formal notification of
approval. The title is conferred on an officer only for use in the position to
which it pertains at post of assignment. The officer will lose the title upon
termination of assignment to the position and the mission.
3 FAH-1 H-2436.3 Consular Titles
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
The consular title of a member of the Service deemed to
require such a title will be specified in the member's consular assignment
commission if one is required by the host government or by State cable. A
member's consular title will equate, normally, with the member's class, but the
nature of a particular assignment may require a higher or lower title than that
to which a member would otherwise be eligible by virtue of the member's grade
or class (e.g., a country does not recognize the title of Second Secretary-Vice
Consul, so a consul title is authorized). The conferral of a higher consular
title does not signify reward nor does that of a lower title reflect discredit
upon a member. As a matter of policy, the Department will not lower a member's
consular title during the course of an assignment. Subject to the needs of the
Service, consular titles may be accorded.
3 FAH-1 H-2436.3-1 Consul
General
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
The title of consul general may be accorded to:
(1) A member of the Service, regardless of class, at a
diplomatic mission, who is either the supervisory consular officer or chief of
the consular section, if the position level is class 1 or above; or
(2) A member of the Service, regardless of class, who
is principal officer at a consulate general, if the position level is class 1
or above.
3 FAH-1 H-2436.3-2 Consul
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
The title of consul may be accorded to:
(1) Senior Foreign Service officers (and SFS Career
Candidates);
(2) Foreign Service officers and other members of the
Foreign Service in classes 1 through 3; and
(3) Foreign Service officers and other members of the
Foreign Service in class 4 when assigned as principal officers at consular
posts.
3 FAH-1 H-2436.3-3 Vice Consul
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
The title of vice consul may be accorded to:
For Foreign Service officers and other members of the Service in
classes 4 through 6, the title is limited to the duration of the assignment.
3 FAH-1 H-2437 DIPLOMATIC LISTING
3 FAH-1 H-2437.1 Policy
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
The size of a diplomatic list may vary from post to post
depending on a number of variable factors including the local requirements of
the host government. Thus, not everyone authorized to use a diplomatic title
at a mission is thereby assured of a place on the diplomatic list. As a matter
of policy, the best interest of the United States is reflected by a list that
is limited to the needs of the mission. Such needs include a fair and
equitable representation of all sections and agencies at the post consistent
with local conditions and circumstances.
3 FAH-1 H-2437.2 Responsibility
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
The chief of mission is responsible for the composition
and control of the list of names submitted to the authorities of the host government
for inclusion in its diplomatic list.
3 FAH-1 H-2437.3 Criteria
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
a. Every member of the Service and every non-Foreign
Service civilian officer serving at a diplomatic mission and authorized by the
Department to use a diplomatic title must be considered for a place on a
diplomatic list to be submitted to the host government.
b. Every member of the Armed Forces serving at a
diplomatic mission as a military attach, assistant military attach, or as a
member of a military assistance group or mission under an agreement which
accords the officer full diplomatic status, must be considered for a place on
the diplomatic list.
c. In preparing the list of names for submission to
the host government, the chief of mission (COM) must select from among the
officers under consideration for diplomatic listing those for whom the COM determines
listing is necessary for the effective performance of their functions. When,
however, the COM decides it would be in the best interest of the U.S. government
to reduce the size of such list or when local conditions and circumstances
require reduction, the COM may do so either on the basis of rank and/or
function or under such other criteria as deemed just and proper. After its
modification, such list must reflect a fair and equitable representation of all
sections and agencies at the mission consistent with its needs.
3 FAH-1 H-2437.4 Precedence
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
The order of precedence on the lists submitted to the host
governments for inclusion in their diplomatic lists must be governed by the
provisions of 2 FAM 300.
3 FAH-1 H-2438 EXCEPTIONS AND CHANGES
OF TITLES
3 FAH-1 H-2438.1 Exceptions
3 FAH-1 H-2438.1-1 Financial
Inequities
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
Requests for issuance of diplomatic titles for
administrative and technical staff (A&T) to alleviate substantial financial
inequities must meet the following criteria:
(1) The title arrangement is transparent, with the
host government concurring in the grant of titles to administrative and
technical staff (A&T) under these prescribed four conditions, and embodied
in writing;
(2) The Department prospectively waives the
diplomatic-agent level of civil immunity for non-official acts prescribed under
Article 31 of the Vienna Convention on Diplomatic Relations (VCDR) (resulting
in A&T level civil immunity for official acts only and no civil immunity
for dependents as prescribed under Article 37 of the VCDR), and the A&T
staff and dependents would be instructed not to invoke the diplomatic-agent
level of "in transit" inviolability and immunity provided under VCDR
Article 40;
(3) The post does not include the A&T staff in the
published diplomatic listing (Blue Book equivalent) in the host country; and
(4) The host government accepts that there would not
be a reciprocal recognition of diplomatic titles for their A&T staff in the
United States, only a reciprocal grant of tax and customs privileges to their
A&T staff notified at their bilateral mission (or dually accredited to a
bilateral and multilateral mission).
3 FAH-1 H-2438.1-2 Security
Reasons
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
Requests for issuance of diplomatic titles for
Administrative and Technical staff (A&T) abroad for security reasons, such
as the refusal of the host State to respect the inviolability and criminal
immunity granted under the VCDR to A&T staff must meet the following
criteria:
(1) There exists no alternative in host State law or
practice for assuring the inviolability and criminal immunity of our A&T
staff granted to them under the VCDR;
(2) The host State consents to the grant of titles or
accepts titles for A&T staff under its existing practices;
(3) The Department waives in advance or at the time of
suit the diplomatic-agent level of civil immunity for non-official acts
prescribed under Article 31 of the VCDR (resulting in A&T level civil
immunity for official acts only, and no civil immunity for dependents, as
prescribed under Article 37 of the VCDR). The
A&T staff and dependents would be instructed not to invoke the
diplomatic-agent level of "in transit" inviolability and immunity
provided under Article 40 of the VCDR;
(4) Acceptance of titles for host State's A&T
staff in the United States will be reviewed on a case-by-case basis and will be
permitted only if necessary to assure acceptance of diplomatic titles for our
A&T staff abroad.
3 FAH-1 H-2438.2 Change of Titles
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
Foreign Service posts may recommend to the Department the
granting or changing of diplomatic or consular titles, but they have no
authority to grant or change any titles other than functional or organizational
titles established for local use.
3 FAH-1 H-2439 USE OF TITLES UPON
RETIREMENT
(CT:POH-218; 05-17-2019)
(Uniform State/USAID/USAGM/Commerce/Foreign Service Corps-USDA)
(Applies to Foreign Service employees and Civil Service employees of
non-foreign affairs agencies abroad)
a. A career member of the Senior Foreign Service who
has attained under the Foreign Service Act of 1980 the personal rank of career
ambassador, or the class of career minister, minister-counselor, or counselor,
appointed by the President, by and with the advice and consent of the Senate,
may use the following titles, as appropriate, upon retirement:
Career Ambassador of the Foreign Service of the United States of
America, Retired;
Career Minister of the Foreign Service of the United States of
America, Retired;
Minister-Counselor of the Foreign Service of the United States of
America, Retired; or
Counselor of the Foreign Service of the United States of America,
Retired.
b. An individual who has served as an Ambassador,
appointed by the President, by and with the advice and consent of the Senate,
may use the title of ambassador, as appropriate, upon retirement:
U.S. Ambassador, Retired; or
Ambassador-at-Large of the United States, Retired.
c. A member of the Service who attained under the
Foreign Service Act of 1946, as amended, the rank of career ambassador, career
minister, or career minister for information, appointed by the President, by
and with the advice and consent of the Senate, may use the following titles, as
appropriate, upon retirement:
Career Ambassador of the United States of America, Retired;
Career Minister of the United States of America, Retired; or
Career Minister for Information of the United States of America,
Retired.
d. Upon retirement, a member of the Service is
authorized to retain and use one of the following titles to which the member is
entitled:
Foreign Service Officer of the United States of America, Retired;
Foreign Service Information Officer of the United States of
America, Retired;
Consul General of the United States of America, Retired; or
Consul of the United States of America, Retired.
3 FAH-1 Exhibit H-2439
Diplomatic and Consular Privileges and Immunities
(CT:POH-163; 08-18-2014)
A. PRIVILEGES AND IMMUNITIES OF DIPLOMATIC AGENTS OR
ADMINISTRATIVE AND TECHNICAL STAFF
This exhibit is intended to assist agencies in
accreditation of personnel stationed abroad and in requesting diplomatic status
if appropriate. For further assistance, please contact the Title and Rank
Officer, in the Office of Presidential Appointments (HR/PAS).
NOTE: Diplomatic and consular
privileges and immunities are held by the United States, not by the individual,
and can be waived only by the United States.
DIPLOMATIC STAFF
JUSTIFICATION
In order for a position to carry diplomatic status and an
employee to be considered a diplomatic agent three broad principles must be met:
The position must be under chief of mission (COM) authority;
The position is permanently assigned to the embassy with the
incumbent working out of the embassy or an embassy annex; and
There is a clear justification of work-related need with specific
examples of how a lack of title would result in an inability to perform
essential duties.
REQUESTS
If the above criteria are met, the agency should submit a
request for title to the Title and Rank Officer, (HR/PAS) as follows:
Foreign Affairs Agencies covered by the Foreign Service Act of
1980, as amended, should submit a completed Form DS-1474, Request for
Diplomatic or Consular Title. If the position has carried status in the past,
the name of the present incumbent is required. If the position is new, a copy
of the National Security Decision Directives (NSDD) 38 approval with a
justification of work-related need is required. This justification must
specifically identify why a lack of diplomatic title would impede work performance;
and
Non-Foreign Affairs Agencies submit a memorandum to include, the
position, candidates name, grade, clearance level, estimated date of arrival
and name of predecessor. If a new position, a copy of the NSDD 38 approval
with a justification of work-related need is required. This justification must
specifically identify why a lack of diplomatic title would impede work
performance.
NOTIFICATION TO POST/AGENCY
Notification of titles for State Department employees is
included in official travel orders. For all other agencies, posts are notified
via cable.
PRIVILEGES & IMMUNITIES
For personnel authorized a diplomatic title at an embassy,
the United States obtains:
Complete personal inviolability;
Complete immunity from criminal jurisdiction;
Residence and property inviolability;
Immunity from civil suit except for (a) real property
transactions not conducted on behalf of the embassy, (b) any role they play as
executor for or heir to an estate being distributed in the host country, (c)
commercial or professional duties performed outside the scope of their official
duties, and (d) counterclaims on the same subject matter when they have been
the initiating party in a suit;
Complete immunity from the obligation to provide evidence as
witnesses; and
Family members forming part of the household, other than
nationals of the receiving state, enjoy the same privileges and immunities as
the diplomatic agent.
ADMINISTRATIVE AND TECHNICAL STAFF (A&T)
DIRECT-HIRE EMPLOYEES
If an individual is a direct-hire employee permanently assigned
to an embassy and under chief of mission authority and does not meet the
criteria to be notified as a diplomatic agent, he/she would generally be
notified as a member of the administrative and technical staff. These
personnel perform duties that are critical to the internal operations of the
embassy.
JUSTIFICATION
In order for a position to carry A&T status and an
employee to be considered part of the A&T staff, the following conditions
normally apply:
The position must be under chief of mission authority;
The position is permanently assigned to the embassy with the
incumbent working out of the embassy or an embassy annex;
The duties of the position support the internal functions of the embassy;
and
The individual does not enjoy privileges and immunities under an
existing bilateral status agreement (e.g., Bilateral Agreement on Status of
Development Assistance Personnel). If covered under an agreement, they should
be notified to the host government as in country under the appropriate bilateral
agreement.
REQUESTS
There is no formal process for requesting A&T status
for direct-hires.
NOTIFICATION
Notification is normally sent to the host government by
the embassy in a diplomatic note upon arrival of the employee. Embassies
typically notify individuals to the host government as part of the
in-processing formalities to obtain host government identity cards, residence
visa, import of household effects, etc.
PRIVILEGES & IMMUNITIES
If not nationals or permanently resident in the host
state:
Complete personal inviolability;
Complete immunity from criminal jurisdiction;
Residence and property inviolability;
Immunity from the obligation to provide evidence as witnesses;
Civil immunity only in connection with the performance of their
official duties (official acts immunity); and
Family members forming part of the household (who are not
nationals or permanently resident in the host state) enjoy same privileges and
immunities as the employee. This means that family members forming part of the
household have no immunity from civil jurisdiction because, unless they are
separately accredited to the diplomatic mission as a member of the staff of the
mission, family members forming part of the household are not considered to
perform official duties.
B. PRIVILEGES AND IMMUNITIES OF CONSULAR OFFICERS OR
CONSULAR EMPLOYEES AT CONSULAR POSTS
CONSULAR OFFICER
JUSTIFICATION
In order for a consular title to be considered for a
position, the following criteria must be met:
There must be an expectation of performance of consular duties;
The employee must have been actively performing consular duties in
a consular adjudicating position within the last 5 years;
Foreign Service Officers who have not served in a full-time,
consular adjudicating position within the past 5 to 9 years can obtain a
commission by successfully completing either the Basic Consular course (PC530)
or the Consular Fundamentals for Mid-Level Officers course (PC546);
Other employees who have not served in a full-time, consular
adjudicating position in more than 9 years must take the Basic Consular course
(PC530) in order to obtain a commission;
Any employee who has not served in a full-time, consular
adjudicating position in more than 9 years must take the Basic Consular course
(PC530) in order to obtain a commission;
The officer must hold a Presidential commission as a Consular
Officer of the United States of America or be authorized a Vice Consul
commission by the Secretary of State. Both are processed through HR/PAS;
The officer must be an employee of one of the Foreign Affairs agencies
(State, Foreign Commercial Service, Foreign Agricultural Service, or USAID) to
be authorized a consular title; and
The officer must be assigned to and working out of a consular
post.
REQUESTS
If the above criteria are met, the Foreign Affairs
agencys Washington office would submit a request to the Title and Rank office
in HR/PAS as follows:
Form DS-1474, Request for Diplomatic or Consular Title,
indicating the name, grade, post of assignment, name of present incumbent,
estimated time of arrival, dates of consular training, and dates of
commissioning; and
If a new position, the NSDD 38 approval for the position must be
attached to the request.
NOTIFICATION TO POST/AGENCY
Notification of titles for State Department employees is
included in official travel orders. For all other Foreign Affairs agencies,
posts are notified via cable.
PRIVILEGES & IMMUNITIES OF CONSULAR
OFFICERS AT CONSULAR POSTS (PURSUANT TO THE VIENNA CONVENTION ON
CONSULAR RELATIONS AND WITHOUT REGARD TO BILATERAL TREATIES):
Official acts immunity only in respect to both criminal and civil
matters, and no immunity for vehicular accidents;
No immunity for residence and personal property;
Limited personal inviolability: may be arrested pending trial if
the offense is a grave crime (as defined under local law in the host country)
and the arrest is made pursuant to a decision by a competent judicial authority;
and
Not obliged to provide evidence as witnesses in connection with
matters involving their official duties.
NOTE: Family members have no
immunity or inviolability.
CONSULAR EMPLOYEE
Consular employees are those assigned to a consular post
who have neither the training nor the commissioning to be authorized a consular
title, and there is no expectation of such duties being performed based on the
position to which they are assigned. Non-foreign affairs agency personnel fall
into this category of personnel.
NOTIFICATION TO POST/AGENCY
Notification is normally sent to the host government by
the embassy in a diplomatic note upon arrival of the employee.
PRIVILEGES & IMMUNITIES AT CONSULAR POSTS
Official acts immunity only in respect to both criminal and civil
matters, and no immunity for vehicular accidents;
No personal inviolability;
No immunity for residence or personal property;
Not obliged to provide evidence as witnesses in connection with
matters involving their official duties; and
NOTE: Family members have no immunity or
inviolability.
C. CONTRACTORS
For information regarding notification of contractors, see
2 FAM 221.
D. EXCEPTIONS
Occasionally there may be an urgent need to notify and
request accreditation of personnel who do not meet the above criteria. A
decision to do so must be made by the Under Secretary of State for Management
or his/her designee. Such a request normally requires a stipulation by the
United States to the host government that the United States will not
reciprocate for employees of the host government in the United States. The
host government may or may not accede to the request.