15 FAM 640
approvals required for repairs and improvements
(CT:OBO-87; 06-13-2019)
(Office of Origin: OBO)
15 FAM 641 POST ACTIONS REQUIRING PRIOR
APPROVAL
(CT:OBO-37; 12-05-2013)
a. Post must obtain prior approval from the Bureau of
Overseas Buildings Operations (OBO) for the types of post actions listed below
that involve U.S. Government-owned or leased real property, regardless of cost
or funding source. (For approvals of security-upgrade project requests made by
non-U.S. Government owned/leased schools and employee associations, see 15 FAM 644.3.)
As noted in 15
FAM 645, approval includes a review to ensure that the project conforms to
building codes adopted by the Department of State. If the project complies
with such building codes, OBO issues a building permit to be posted at the
project site. Exception: For U.S. Agency for
International Development (USAID) projects on USAID property, USAID must obtain
prior approval from the Overseas Management Division, Office of Management
Services, Bureau for Management, USAID/Washington (USAID/W M/MS/OMD, which
has responsibility for issuing permits on such projects.
b. Actions that require prior approval include, but are
not limited to the following:
(1) Demolition of structures or other facilities;
(2) Interior alterations affecting public spaces or
materially affecting space functions or design;
(3) New, relocated or substantially altered driveways,
walls, parking areas, landscaping, or other exterior works;
(4) Replacement of, or alterations to, roof structure,
including placement or erection of any structures, equipment, or devices on the
roof;
(5) Construction of any facility or placement of any
heavy equipment on roofs or on balconies;
(6) Removal, replacement, or alteration of structural
support members, (e.g., beams, trusses, columns, and load-bearing walls,
including cutting new openings in load-bearing walls);
(7) Excavation below, or adjacent to, existing
building and wall foundations;
(8) Repairs due to structural failures, except
temporary emergency repairs;
(9) Repairs or modifications to fire protection
systems or life safety features; and
(10) Procurement, placement, or construction of
nonpermanent structures, to include modular or prefabricated units.
NOTE: The list is not
all-inclusive. For clarification, contact the Office of Financial Management,
in the Directorate for Resource Management, in the Bureau of Overseas Buildings
Operations (OBO/RM/FM), (see also 15 FAM 643 for
alterations in Department of State-held buildings by or for tenant agencies).
For USAID properties, contact USAID/W - M/MS/OMD.
c. Posts may not incur financial obligations or make
commitments, orally or in writing, to architects, engineers, contractors, or
other parties in connection with proposals and recommendations without specific
prior authorization from appropriate Washington, DC offices (see 15 FAM 420).
15 FAM 642 SUBMISSIONS AND APPROVALS
15 FAM 642.1 Submission of Repair
and Improvement (R&I) Projects for U.S. Government-Owned or Leased Property
(CT:OBO-37; 12-05-2013)
a. Proposals for R&I requirements may be submitted
at any time and posts are encouraged to submit anticipated requirements as far
in advance as possible. Routine requirements received during the course of one
fiscal year will be considered for funding in the next fiscal year unless post
requests that execution be scheduled for an out-year. Emergency and
contingency requirements will be funded when proposed, subject to the
availability of funds.
b. An emergency requirement is defined as a repair,
urgently needed to address a significant, imminent, and credible threat to the
safety and security of people, property, or mission critical systems or
operations. Requests for immediate funding to address emergency situations
must be submitted by posts via cable to OBO, as well as entered into BMIS via
the OBO portal in WebPASS. AM and other offices follow an expedited version of
the steps listed above to validate, score, and approve such requests.
c. A contingency request for additional funding must
be submitted by posts via cable to OBO if an already funded project encounters
unexpected and unavoidable cost increases.
d. OBO assigns each R&I requirement a priority score
based on the importance and urgency of the proposed repair or improvement to
mission operations and OBOs asset management goals. R&I requirements are
rank-ordered for funding purposes using the priority score. Requirements that
do not score high enough to qualify for funding in 1 fiscal year will be
automatically carried over to the next fiscal year. This process will be
repeated until the R&I requirement is either approved for funding or
cancelled.
e. At the beginning of each fiscal year all requirements
scheduled for execution in that year and all prior years will be rank-ordered
based on priority score. Beginning with the requirement with the highest
priority score and working downwards, each requirement will be approved for
execution, subject to the availability of funds.
15 FAM 642.2 Procedures to Request
Funds for Repair and Improvement (R&I) Projects
(CT:OBO-87; 06-13-2019)
a. The Buildings Management Integrated System (BMIS) is
OBOs central repository for all R&I requirements. The purpose of BMIS is
to maintain a worldwide inventory of all R&I requirements for current and
future fiscal years; to prioritize those requirements across programs based on
importance and urgency; and to track approved R&I projects from initial
funding to project completion.
b. Post uses the BMIS WebPass system to submit new
R&I proposals. When accepted by the Office of Area Management, in the
Directorate for Operations, in the Bureau of Overseas Buildings Operations
(OBO/OPS/AM) the proposal is posted to BMIS as a request. BMIS records include
essential information about each request, requirement, and project, such as
scope, justification, estimated cost, type of project, program/funding source,
scoring criteria, responsible office, project manager, critical project
milestones, and project status notes. BMIS requests may also be created
directly by OBO engineering and technical staff. To ensure prompt attention,
the OBO Area management officer having jurisdiction over the benefitting post
must be notified by separate email or cable whenever
a BMIS proposal or request is submitted for emergency or contingency repairs or
improvements.
c. Following approval by OBO/OPS/AM and OBO/RM/FM, a
BMIS request becomes a BMIS requirement, eligible for R&I funding. At the
beginning of each fiscal year OBO prepares a prioritized list of R&I
requirements for that fiscal year that rank-orders all requirements based on
priority scores. The list is locked (i.e., no new requirements, except for
approved emergency and contingency requirements that are added the list).
Subject to the availability of funds, requirements are approved for funding in
a prioritized order.
15 FAM 642.3 Approval of Repair and
Improvement (R&I) Projects
(CT:OBO-37; 12-05-2013)
a. Consistent with OBOs role as the SRPM, OBO must
review and approve all proposed R&I projects in Department of State-owned
or leased property. Approvals must be obtained before work commences (see 15 FAM 645 for
approval requirements). Projects executed in OL properties also require
written permission from the landlord of the property. For residential
properties, posts may not make alterations solely to meet the personal desires
of the occupant(s). Proposals for alterations to Department of State buildings
to meet another agencys requirements must have technical review and approval
from OBO. In addition, such projects require the occupying agency to send
funding for the project to OBO via an interagency reimbursement. (See 15 FAM 643 and 15 FAM 645).
b. R&I projects for OL property managed by USAID
must be approved in advance by the Overseas Management Division, Office of
Management Services, Bureau for Management, USAID/Washington (USAID/W -
M/MS/OMD) and funded by USAID.
c. Proposals involving telephone or other
communications matters must include the concurrence and recommendation of the
director of the regional information management center and, if appropriate, the
area telecommunications officer, since the Bureau of Information Resource
Management (IRM) funds the equipment. This is not applicable to USAID
property.
d. Proposals involving computer-related equipment,
space, cables, or electrical connections must include the concurrence of the
post information systems officer.
e. Any project that involves technical or physical security
requires the concurrence of the regional security officer/post security officer
(RSO/PSO) and the cognizant security office of the parent agency.
15 FAM 643 TENANT AGENCY MEMORANDUM OF
UNDERSTANDING (MOU)
(CT:OBO-37; 12-05-2013)
a. The chief of mission/principal officer (COM/PO) is
responsible for ensuring prior Departmental approval before construction,
renovation, or upgrade work covered by an MOU is undertaken.
b. Tenant agencies seeking to alter Department of
State-owned or leased buildings must follow the procedures in the MOU between
the parent agency and the Department of State. Each of the principal agencies
present at missions abroad has signed a tenant agency MOU (see 15 FAM Exhibit 643).
These MOUs ensure that all construction, renovation, or upgrade work planned
for or by tenant agencies in Department of State-controlled buildings is made
known to the post, approved by OBO and, if necessary, certified or confirmed by
the Bureau of Diplomatic Security (DS) before any work is initiated. The MOU
applies to any work or installation that in any way alters or affects the
design, construction, functional use, and/or systems or structural components
of a Department of State-managed building.
c. By agreement, each principal tenant agency will
forward to its senior representative at post a copy of the MOU along with any
addenda covering special circumstances. The Department of Justice (DOJ), as
parent agency, has signed the MOU for the Federal Bureau of Investigation (FBI)
and the Drug Enforcement Administration (DEA). The former Immigration and
Naturalization Service (INS) of the Department of Justice is now the Bureau of
U.S. Citizenship and Immigration Services of the Department of Homeland
Security (DHS). Any agency that has not signed its own tenant agency MOU with
the Department of State is subject to the terms of the generic MOU (see 15 FAM Exhibit 643).
d. Tenant agencies may not directly fund, nor provide funding
to post, for the alteration/improvement of a Department of State-owned or
leased facility. For any such tenant-funded project, the tenant agency must
transfer the funding to OBO via a reimbursable agreement.
e. Questions regarding the MOU should be addressed to
OBO/OPS/AM, Attention: Interagency Liaison Officer (AM/LIA).
15 FAM 644 SECURITY REQUIREMENTS
15 FAM 644.1 Construction Security
Plan (CSP)
(CT:OBO-87; 06-13-2019)
a. As defined in 12 FAM, R&I projects occurring at
a facility abroad that are intended for the storage of classified materials or
the conduct of classified activities require a project construction security
plan (CSP). The CSP ensures security integrity of repairs, improvements, or
renovations involving a controlled access area (CAA) or adjacent areas.
Proponents of such projects (the post, Department of State organization, or
tenant agency) must provide project information, as set forth in 12 FAM 360, to
the Office of Security Management, in the Directorate for Construction, Facility
and Security Management, in the Bureau of Overseas Buildings Operations
(OBO/CFSM/SM) for CSP preparation.
b. The CSP must consider the secure or random
procurement of necessary materials, secure storage of materials, and the escort
and surveillance of uncleared U.S. citizen or foreign national workers and must
include annotations of the CAA maintenance log. Once approved by the regional
security officer (RSO), forward the CSP to OBO/CFSM/SM and to the Physical Security Division in the Office of Physical
Security Programs of the Bureau of Diplomatic Security (DS/C/PSP/PSD) or
in the case of U.S. Agency for International Development (USAID) property, to
USAID, Office of Security (SEC), as appropriate. Direct any questions
regarding building security systems (e.g., structural, electrical, mechanical)
to OBO/CFSM/SM for coordination within OBO and response to post prior to
project initiation.
15 FAM 644.2 Emergency Repairs in a
Controlled Access Area (CAA) or to a Public Access Control (PAC)
(CT:OBO-37; 12-05-2013)
Emergency repairs may be made in a CAA or to a public
access control (PAC) without prior Department of State notification in the
event of an emergency that threatens national security activities or security
information, life, or safety, including structural damage to a building. These
repairs will be limited to those necessary to remove the immediate danger.
Further details and reporting requirements for these emergency repairs are in 12 FAM 360.
15 FAM 644.3 Physical Security
Upgrades for Schools and Employee Association Facilities Abroad
(CT:OBO-81; 04-15-2019)
a. OBO, in coordination with DS, A/OPE/AQM, and
A/OPR/OS provides funds for grants to upgrade the security of overseas schools
attended by children of United States citizens stationed outside the United
States who are engaged in carrying out U.S. Government activities. OBO also
provides funding for security upgrade projects for chartered employee
association facilities. The eligibility criteria for these types of assistance,
related procedures, and the implementation process are explained below.
b. Periodic ALDACs provide information on the
submission and review of project proposals, including names and addresses of
project approvers, a more detailed description of the program, and other
background material. This FAM subchapter is more narrowly focused on the rules
governing the funding of upgrades at both types of facilities.
15 FAM 644.3-1 Physical Security
Upgrades to Overseas Schools
(CT:OBO-87; 06-13-2019)
a. Eligibility for grant funding:
(1) Eligibility is limited to schools with students up
to and including twelfth grade. The Department of State can provide assistance
only to benefit children at primary and secondary schools. Universities and
other post-secondary institutions are ineligible;
(2) School enrollment must include children of U.S.
citizens stationed outside the United States who are engaged in carrying out
U.S. Government activities. All Department of State-assisted schools are
eligible for funding consideration since they currently serve or will serve
dependent children of U.S. Government employees in the future. Non-Department
of State-assisted schools are eligible for funding consideration if they
currently enroll U.S. Government children or can verify that they expect to
enroll such students within the next 6 months;
(3) Proposed projects can be only for security
upgrades to real property (e.g., buildings and grounds). OBOs appropriated
funds cannot be used for other types of property, such as school buses;
(4) Project funding can be only for the initial
installation of upgrades. Subsequent costs for maintenance, repair, operation,
utilities, etc. are the schools responsibility. The RSO must receive
assurances from responsible school officials for the upgrades prior to
requesting funding; and
(5) These grants are intended primarily to upgrade
existing structures and school campuses. For new construction (including
expansion of existing facilities or the proposed or recent acquisition of new
land or facilities to be converted to school use), the Department of State
expects schools to include adequate funding in their budgets for physical
security features just as they would for other standard building features, such
as plumbing, utilities, landscaping, and roofing. If a school can provide
evidence that it cannot afford the security features, the Department of State
will consider funding assistance on a case-by-case, and cost-sharing basis. If
there are other, extraordinary conditions that would merit Department of State
funding, such as exceptional security factors in particularly dangerous areas,
those also could be considered in making cost-sharing exceptions.
b. Project approval requirements:
(1) The chief participants in the overall process are:
(a) The RSO, who assists schools in preparing the
project proposal;
(b) DS/C/PSP/PCD (Project
Coordination Division), which reviews the technical aspects of the
proposal;
(c) OBO/CFSM/SM, which funds the proposal; and
(d) Either A/OPR/OS or A/OPE/AQM, which prepares the
individual grant depending, respectively, on whether it is for a Department of
State-assisted school or not; and
(2) See periodic Soft Targets Program ALDACS for
further details.
c. Project implementation
requirements:
(1) Since no commitments can be made until or unless a
formal request is approved and executed by the Department of State, schools
should be instructed not to make any expenditures based on anticipated
Department of State funding and forewarned that such approval is not guaranteed
because it depends on multiple factors: funding availability, number of
students who are children of U.S. Government employees, threat ratings, and
other considerations; and
(2) A grant has been executed when it has been
approved and funded, signed by a Washington, DC-area grants officer (GO), and
signed by an authorized official at the school. A school must not incur any
expenses until a grant has been executed, unless it has received explicit,
prior approval from the Soft Targets Program Coordinator in OBO/CFSM/SM.
Pre-grant costs generally are not allowable. Once a grant has been executed,
certain rules must be followed in the execution of the project:
(a) The RSO and/or GOs representative (GOR) should
direct the school to immediately implement the project and to complete it
within the grant performance period, usually 12 to 18 months;
(b) The school is expected to plan, design, procure, and
implement all upgrades independently. This usually is done with minimal post
assistance and only to the extent necessary to ensure proper installation,
which varies with the capabilities of individual schools;
(c) All costs are intended to be initially borne by the
school and then fully reimbursed upon successful project completion and the
RSOs confirmation that it was properly done, that upgrades operate as
intended, and that they conform to the terms of the grant. Alternative funding
arrangements may, however, be possible for schools unable to fully fund the
project provided that a mutually acceptable agreement is reached through prior
consultation with the soft targets program coordinator; and
(d) If a scope change is required, or additional funding
or time is needed, the RSO should contact the Soft Targets Program Coordinator
for guidance at least two weeks before the scope change is implemented, or the
funding or performance period is exceeded.
15 FAM 644.3-2 Physical Security
Upgrades to Employee Association Facilities
(CT:OBO-87; 06-13-2019)
a. Security upgrades as determined to be prudent and necessary
by the RSO can be made to both the grounds and facilities of chartered employee
associations that are established and operated in accordance with 6 FAM 500,
Employee Associations.
b. Eligible employee association facilities are limited
to those that are physically located outside of embassy or consulate compounds.
c. Requests for security upgrades are prepared by the
RSO and submitted to OBO/CFSM/SM and the Project
Coordination Division in the Office of Physical Security Programs in the Bureau
of Diplomatic Security (DS/C/PSP/PCD).
d. The upgrade requests are reviewed by OBO and DS, and
funding for approved projects is provided to the post by an advice of allotment
(AOA).
15 FAM 645 BUREAU OF OVERSEAS BUILDINGS
OPERATIONS (OBO) ASSISTANCE and approval
15 FAM 645.1 Project Design and
Management Assistance
(CT:OBO-37; 12-05-2013)
OBO assists post with its R&I projects in ways ranging
from standard designs to design/technical assistance to on-the-job project
management by an OBO project director. Assistance may also include providing
cleared U.S. citizen employees to oversee and/or perform construction work.
The type of assistance available depends on the scope, complexity, and physical
location of the project within the property.
15 FAM 645.1-1 Emergency Project
Assistance
(CT:OBO-37; 12-05-2013)
Post should contact OBO regarding immediate assistance in
emergencies where buildings sustain damage from fires, earthquakes, etc. For
USAID property, USAID should contact USAID/W M/MS/OMD.
15 FAM 645.1-2 Technical Review,
Approval, and Permit Issuance
(CT:OBO-37; 12-05-2013)
a. If OBO deems the project feasible and funding is
available, OBO issues specific guidance in a cable to post regarding the design
review and permit requirements for each project. Standard requirements apply
to every project, while special requirements may vary. Proposed projects are
reviewed in detail each year to determine the appropriate categorization. Each
project will be categorized as a Tier One or Tier Two type project:
(1) Tier One projects are the
most common and require a technical review when the design reaches the 90
percent completion stage (see 15 FAM 645.1-3).
OBO reviews the 90 percent design for code compliance and provides feedback to
post. Upon receipt of OBOs feedback, post must incorporate the comments,
finalize the design, and submit it to OBO for approval. The Office of Design
and Engineering, in the Directorate for Program Development, Coordination, and
Support (OBO/PDCS/DE) performs a final review, ensures comments are adequately
incorporated, and approves the design by issuing a building permit; and
(2) Tier Two projects are
larger and more complex. This work requires the services of professional
design and construction firms. Staff from the OBO/PDCS/DE, along with other
OBO professionals, will assist post with all aspects of work, including project
planning, design, construction, and commissioning. These projects require a
technical review when the design reaches the 35 percent completion stage and
when the design reaches the 90 percent completion stage. OBO/PDCS/DE reviews
the designs and works with post as in the case of a Tier One project.
b. However, there are exceptions to the rule. For
example, structural and electrical work, require special attention,
regardless of dollar value, because they can seriously jeopardize life safety
if performed improperly. Likewise, historically significant buildings require
special attention to protect cultural assets.
15 FAM 645.1-3 Design Review Guidance
(CT:OBO-37; 12-05-2013)
a. Projects submitted to OBO for design review should
include this list of key documents:
(1) Provide a site plan, drawn to scale, showing
location of the work in proximity to property boundary lines, roadways, other
structures, and utility runs;
(2) Provide demolition plans if existing structures
are being removed or altered;
(3) Provide floor plans depicting the extent of the
work and clearly indicating changes (i.e., existing vs. new work) in the
architectural, structural, mechanical, electrical, and security features of the
building(s);
(4) Spaces and dimensions should be clearly labeled
and drawn to a metric scale of 1:100;
(5) Provide elevations (side views) to explain
horizontal components of the work;
(6) Include specifications containing written
descriptions of the materials and equipment being installed (manufacturers
catalogue cuts will often suffice); and
(7) Provide a construction cost estimate evaluating
the adequacy of the project budget. Submittals must be provided in both
hardcopy and electronic formats.
b. Post must properly classify all design documents in
accordance with the Security Classification Guide for Design and Construction
Projects Overseas (SCG) and obtain required local permits and permissions. For
procurement guidance and assistance, post should refer to the Office of the
Procurement Executive (A/OPE) website to review models and procurement
instructions in the Cookbook. For codes and design guidelines, post should
refer to OBOs website.
15 FAM 645.1-4 As-Built Drawings
(CT:OBO-37; 12-05-2013)
After completion of any OBO-approved and funded Tier One
or Tier Two projects, post must submit a complete set of as-built drawings to
the Design Coordination Division, in the Office of Design and Engineering, in
the Directorate for Program Development, Coordination and Support, in the
Bureau of Overseas Buildings Operations (OBO/PDCS/DE/DC).
15 FAM 645.1-5 Project Close-Out
(CT:OBO-37; 12-05-2013)
For projects that are contracted by post or RPSO, when the
contracting office representative (COR) issues a letter of acceptance of
substantial completion to the contractor, post submits a cable to OBO
indicating the substantial completion date and providing a final accounting of
funds.
15 FAM 645.2 Alterations/Improvements
to Newly Constructed Facilities
(CT:OBO-37; 12-05-2013)
For at least 2 years after completion, no major
alterations or improvements (including addition of annex buildings or other
structures, or changes in the initial furniture, furnishings, appliances, and
equipment) should be made to any OBO capital construction project without prior
OBO approval. The correction of problems with installed equipment and systems;
safety, health, and environmental problems; and emergency work requests are
exempt.
15 FAM 645.3 Generators,
Uninterruptible Power Systems (UPS), and Automatic Voltage Regulators (AVR)
15 FAM 645.3-1 Detailed
Requirements for Generators
(CT:OBO-59; 04-13-2017)
a. The Office of Facility Management, in the
Directorate for Construction, Facility, and Security Management, in the Bureau
of Overseas Buildings Operations (OBO/CFSM/FAC) must approve any purchasing,
scrapping, installing, selling, connections to buildings/utilities, or
transferring of generators. This applies to all generators that connect to
electrical systems in Department-owned or -leased facilities and utilities,
regardless of residential or nonresidential use. Proceeds from generator sales
must be reimbursed directly to OBO as a proceeds of sale transaction. These
transactions shall be reported using function code 7561 and revenue source
AAAG. For appropriate procedures, contact the post financial management
officer or the Office of Financial Management, in the Directorate for Resource
Management, in the Bureau of Overseas Buildings Operations (OBO/RM/FM).
b. Posts must submit emergency power requirements to
OBO/CFSM/FAC for review, approval, and funding. 15 FAM Exhibit
645.3-1(1) lists the information
needed for requests for new or replacement equipment and upgrades.
OBO/CFSM/FAC will determine whether its engineers or a contracted commercial
firm will conduct an on-site systems assessment and if any design effort is
needed to implement the project. All residential generator requests shall be
made through the residential generator management system (RGMS).
c. The OBO Generator Program funds specific,
OBO-approved, residential and nonresidential generator projects. For each
project, the OBO Generator Program funds the following:
(1) Survey and design for a new generator project;
(2) Modify or construct a room, structure, or housing
for the generator for nonresidential generators, including associated fixtures
and fittings. Funds for residential generators can only modify an existing
structure/housing for generator installations. Construction of new rooms or
buildings to house a residential generator requires a separate project for such
residential installations;
(3) Crate, ship, and install the generator and all
ancillary equipment, including concrete pads;
(4) Replace electrical equipment connected to the
generator if increased output capacity is necessary;
(5) Purchase generator set and all required
accessories, including manufactured and third-party options, panel boards,
breakers, cables, fuel pump, batteries and charger, fuel (day) tanks, and
sound-attenuated winterized enclosures;
(6) Purchase or
replace automatic transfer switch (ATS) and generator controls;
(7) Provide new or larger fuel storage tank and fuel
lines, pumps, filters, etc. for nonresidential generators only. For
residential generators, the main storage tank is paid for by the occupying
agency as part of the make-ready process;
(8) Taxes, export packing, shipping costs, and storage
(short-term);
(9) Installation and testing for commissioning of
complete generator set; and
(10) Initial set of spare parts (2000 hours) for new
generator set installations.
d. Whenever there is a change of equipment, posts must
submit an updated generator inventory list to OBO/CFSM/FAC via the Global Maintenance
Management System (GMMS). For residential generators, posts shall also input
inventory information into RGMS.
e. General requirements for generators:
(1) Generator installations will use electronic
governors and be automatic-start with automatic transfer switches for
unattended automatic operation, unless local conditions warrant otherwise and
prior approval is given by OBO/CFSM/FAC; and
(2) Only diesel-fueled engine generators will be
installed (gasoline-fueled generators are prohibited at posts abroad).
15 FAM 645.3-2 Residential
Generator Program
(CT:OBO-59; 04-13-2017)
a. Overview: The Bureau of
Overseas Buildings Operations (OBO) operates a residential generator program
managed by OBO/CFSM/FAC/PS. The mission of this program is to assist overseas
posts to maintain reliable residential electrical power. With that reliable
power, agencies can effectively pursue their respective mission goals and
objectives.
b. Substantiating factors: OBO
provides residential generator support to all posts that demonstrate a
legitimate need. Generators are considered "legitimately needed"
when, over the course of 12 months, one or more of the following factors is
significantly and adversely affected by the lack of generators:
(1) Life/health/safety protection;
(2) Security integrity;
(3) Property damage protection;
(4) Post operational capability; and
(5) Post morale.
c. Goal: The goal of the
residential generator program is to help overseas posts obtain reliable
electrical power so that the criteria factors listed above are not adversely
affected. The primary method OBO uses for obtaining that power reliability is
through backup diesel engine generators. The range of services and assistance
offered by OBO includes such things as generator sizing, acquisition support,
funding, maintenance consulting, and disposal assistance. This program aims to
be efficient, cost-effective, and fair across all agencies involved with this
program. OBO understands that conflicts and problems may occur in the
management and ownership of residential generators. This is especially true,
given the complexity of the generator program, number of agencies/funding
sources involved, creation of new positions, etc. When such problems occur,
posts shall contact OBO, who will coordinate with post and ICASS personnel to
assure a fair, reasonable, and equitable solution.
d. Ownership and proceeds of sale:
All residential generators in the housing pool are considered pooled and under
the direction and ownership of OBO. When any generator is sold, proceeds of
sale are returned to OBO as outlined in 15 FAM 645.3-1,
paragraph a, and applied to OBOs residential generator program. OBO/CFSM/FAC
uses these funds for the subsequent purchase and installation of replacement
generators in the support of the post housing pool, regardless of the occupying
agency.
e. Management responsibility:
The purchase, operation, transfer, relocation, connection, donation, or
disposal of residential generators requires a specific authorization from
OBO/CFSM/FAC/PS as outlined elsewhere in this section. The post facility
manager (or GSO in the absence of the facility manager) is responsible for
recording and maintaining the inventory of all residential generators in the
residential generator management system (RGMS).
f. New positions: When new
positions are created through the NSDD-38 process, the cost for the purchase,
shipping, and installation of a new residential generator at designated
generator posts must be included in the basic start-up costs for the new
position. The portion of these start-up costs related to generator
requirements must be provided directly to OBO as outlined in this section's
subparagraph f(3). For new Department of State positions including ICASS,
OBO/CFSM/FAC funds this requirement. The generator costs will be assessed to
all new positions, irrespective of the projected housing assignment for the new
employee (e.g., the employee for the new position may be assigned to an
existing property in the pool because of timing or family size):
(1) Waivers: OBO will waive
the generator start-up costs for new positions from all agencies that result
from reprogramming existing positions. The existing position must already have
paid the generator start-up costs. The reprogramming must result in no net
position increases at the Department of State level for that agency.
Reprogramming from one position to another must be accomplished within a
12-month period. It is the agencys responsibility to inform OBO, in advance
of any pending reprogramming, to obtain OBO approval of the waiver. Also, OBO
will consider accepting ownership of a suitable generator that is transferred
from another agency for the buy-in of a new position from that agency;
(2) Start-up costs: The
generator start-up costs reported by post in the NSDD-38 cable shall be in line
with recent, historical generator purchases (including shipping and
installation) for a standard size, single-family residence in the post housing
pool. Post shall consult with OBO every year to ensure their average generator
costs reported in NSDD-38 cables are realistic;
(3) Funding requirements:
Upon approval of a new position, the funding agency must follow the interagency
agreement process and send funding to OBO for the generator start-up costs. This
funds collection is accomplished in Washington, DC at the headquarters level
and does not involve any transfer of generator funding directly to the post
from the agency unless the agency has previously worked out an arrangement with
OBO for alternate means of transfer. The funding agency must send funding to
OBO using Department of Treasury interagency agreement Forms 7600A/B. Contact
OBO/CFSM/FAC/PS for fillable 7600A/B form templates. Upon collection of these
funds by OBO, the agency will have met its buy-in requirement for the generator
program, regardless of the actual generator purchase, shipping, and
installation cost. Any shortfall in the actual purchase, shipping, and
installation cost will be funded by OBO, and will result in a review of post's
standard generator start-up costs; and
(4) Generator purchase: Upon
receipt of funding, OBO will either establish a domestic contract action or
send an allotment to post to purchase the generator.
g. Unusual circumstances:
When a single generator is required to power an apartment building or
multi-house compound, questions may arise as to how such a generator is
funded. That's especially true if the apartment building (or compound) is
assigned to employees of recently created (NSDD-38) positions from different
agencies. Similar types of questions may arise from other, more complicated
arrangements. In fairness to all agencies at post and recognizing that
assignments will change over time, the sponsoring agency of each new position
will be assessed the cost of a standard size, single generator (including
shipping and installation charges) as described in this section's subparagraph
f(2), adjusted by using a formula that recognizes the configuration of the
post's housing pool (i.e., percentage of apartments, multi-house compounds,
separate houses, landlord-supplied generators, etc.). OBO will work with posts
to calculate an appropriate buy-in amount.
h. Replacements: OBO can
provide technical assistance for proper maintenance of generators, if requested
by post. OBO requires posts to maintain residential generators in a manner
that ensures the maximum life and lowest life-cycle cost. OBO encourages posts
to work with OBO/CFSM/FAC to program replacement of residential generators
before they reach the end of their useful life. Due to OBO funding
limitations, posts need to plan a phased generator replacement schedule.
Phasing generator replacements will ease the burden on the OBO-managed
generator budgets. When pooled generators are replaced, OBO/CFSM/FAC/PS will
fund the replacement. All proceeds from sold generators, will be credited to
OBO per 15
FAM 645.3-1, paragraph a.
i. RGMS: Posts shall request
all new/replacement residential generators and internal generator movements
within the housing pool through the OBO residential generator management system
(RGMS). The RGMS is an online, web-based tool that is designed to streamline
the generator request process. Using the RGMS assures a post that they are
remaining in compliance with 15 FAM 645, because
the RGMS automatically incorporates requirements under 15 FAM 645. The
RGMS also ensures that post effectively communicates and documents generator
needs to OBO, greatly reducing the procurement cycle time.
j. Generator movements: OBO
will fund the movement of existing generators within the post housing pool
under certain circumstances (e.g., cancellation of a lease). However, OBO
discourages any movement of a generator, except for the most compelling
reasons. Generators are sized to a specific residence and should remain with
that residence for the lifecycle of the generator and/or residence. A
generator cannot be moved for any reason without authorization from
OBO/CFSM/FAC.
k. Maintenance and repair: OBO
funds repairs and spare parts for generators within the residential generator
program from the maintenance cost sharing (MCS) program, which is a shared
source of funding from all agencies with an overseas presence. If a post has a
residential generator service contract, the cost for the contract may be direct
charged to customer agencies or budgeted in ICASS in the residential building
operations cost centers and shared by all agencies. If a post provides
generator maintenance with locally employed (LE) staff, the cost for those
employees would be spread through their time allocation to the residential
building operations cost centers. When using ICASS resources, post must ensure
that it budgets in a way that only those agencies that require generator
maintenance are invoiced for this service (e.g., use a sub-cost center).
l. Establishing a residential
generator pool at post: Posts that would like to be included in OBOs
residential generator program must first coordinate their requirements with
OBO/CFSM/FAC. Each agency will be required to fund the cost of the purchase,
shipping, and installation of the initial generator each residential property
it occupies in the ICASS-managed post housing pool, via the process outlined in
this section's subparagraph f(3). For State (including ICASS) positions,
OBO/CFSM/FAC provides the funding for the initial residential generator.
m. Surplus property: In some
cases, agencies may have surplus generator sets beyond those required for
existing residences and any initial buy-in needs. Agencies have the option to:
(1) Dispose of or redistribute this surplus property
in accordance with applicable regulations (see 14 FAM 417.2,
Disposal Methods);
(2) Transfer the generator to the generator pool in
the current post; or
(3) Transfer the generator to another post. All costs
associated with the sale or transfer to another post will be direct-charged to
the owning agency.
n. USAID unique requirements:
There are situations where USAID owns generators outside of OBO jurisdiction.
Other than the exceptions below, USAID and OBO have determined that all other
USAID residential properties will be included in the generator pool,
irrespective of whether a particular house is dedicated. Also, the generator
buy-in process for new USAID positions is slightly different, as explained
below:
(1) USAID-owned housing:
USAID generators installed in USAID-owned housing (15 FAM 235.1 and 15 FAM 235.3)
remain outside of the generator pool. Ownership remains with the original
owning agency;
(2) Trust fund: USAID has
small holdings of USAID trust-funded residential property in some missions that
are not part of the post housing pool. Generators for these properties fall
outside of the scope of OBO's generator pool purchase program;
(3) ASP: Where USAID is the
principal provider of services for an embassy or consulate via an alternate
service provider (ASP) arrangement, OBO will operate within the constraints of
the existing ASP arrangement concerning the residential generators; and
(4) New position buy-in:
Since USAID uses mission funding to cover the costs of new NSDD-38 positions,
USAID will transfer funds from the mission through their respective post's
ICASS budget and finance office to OBO. The reimbursement from post to OBO is
made using the Department of Treasury Form 7600A/B, with appropriate
information from the post filled in.
15 FAM 645.3-3 Uninterruptible
Power Systems and Automatic Voltage Regulators
(CT:OBO-59; 04-13-2017)
a. The uninterruptible power system (UPS) equipment
provides mission-critical designated, approved loads with a no-break power
source. Certain mission-critical electronic equipment (demonstrated as subject
to damage during power fluctuations or periods of transfer from one power
source to another) may be approved by OBO/CFSM/FAC for UPS equipment. A UPS
provides a sufficient period of time to allow users an orderly shutdown of
equipment based on an engine-generator nominal start-up time of 15 to 20
seconds. Requests for UPS support should be made only after it has been
determined that voltage regulators cannot solve the problem.
b. If it is necessary to install a UPS, post should
contact OBO/CFSM/FAC and provide a list of mission-critical equipment, security
systems, communications, and other electronic equipment. OBO/CFSM/FAC will:
(1) Validate actual need at each designated load;
(2) Determine the type and size of equipment/load;
(3) Provide engineering and design support;
(4) Determine whether conditions warrant multiple-zone
type UPS; and
(5) Fund any approved central UPS system 10 KVA and
above. Systems smaller than 10 KVA and any point-of-use systems will be funded
by post as equipment.
c. The automatic voltage regulator (AVR) is designated
to provide stable voltages within prescribed ranges to protect the proper
operation of post's mission-critical electronic equipment. Only low-voltage
automatic voltage regulators will be considered unless a comprehensive
engineering study, performed by OBO/CFSM/FAC, determines otherwise.
OBO/CFSM/FAC may approve the use of low-voltage AVRs as a power quality
solution.
d. If it is necessary to install an AVR, post should
contact OBO/CFSM/FAC and provide a list of mission-critical equipment, security
systems, communications, other electronic equipment, and local utility power
quality data. OBO/CFSM/FAC will:
(1) Validate actual need at each designated load;
(2) Determine the type and size of equipment/load;
(3) Provide engineering and design support; and
(4) Determine whether conditions warrant multiple-zone
type AVRs.
e. Residential electrical protective equipment:
(1) OBO does not fund residential AVRs. However,
OBO/CFSM/FAC will provide technical guidance to post;
(2) Posts are discouraged from purchasing residential
AVRs until other, more cost-effective forms of power control and protection,
such as surge protection devices (SPD), have been investigated and coordinated
through OBO/CFSM/FAC; and
(3) Residential power protection equipment shall be
for government-owned equipment only. Residential occupants shall provide their
own electrical protection equipment for their personally owned equipment.
15 FAM 645.4 Post Rooftop Work
(CT:OBO-37; 12-05-2013)
a. All rooftop work including, but not limited to,
installation/relocation of antennas, penetrations, or other roof system or
structure alterations/modifications require OBO approval. Before any work
commences OBO/CFSM/FAC, the office which has sole authority, must review the
proposed work and provide its concurrence in writing. This is to ensure that
the building envelope retains its integrity against water infiltration. This
includes replacement of or alterations to roof structure including placement or
erection of any structures, equipment, or devices on the roof; and construction
of any facility or placement of any heavy equipment on roofs or on balconies.
b. This FAM section does not apply to adjustment of or
maintenance on rooftop equipment and systems.
c. OBO has delegated to the facility manager local
authority to approve any rooftop work within that individual's technical
ability and expertise to evaluate. OBO/CFSM/FAC will provide technical support
to the facility manager when needed.
d. Posts without resident facility managers should
refer rooftop work proposals to the regionally-assigned facility manager.
e. Posts with resident or regional facility manager
vacancies, should refer rooftop work proposals to their area managers in
OBO/OPS/AM, who will ensure that the appropriate OBO offices are notified.
f. Tenant agencies with work proposals that will alter
rooftop building systems are to follow procedures delineated in their
respective Memorandums of Understanding and in accordance with 15 FAM 643.
Department of State copies of these MOUs are currently located in OBO/OPS/AM.
g. For all rooftop work on areas above controlled
access areas (CAA) and post communications centers (PCC), posts are reminded to
also process a construction security plan (CSP) in accordance with 15 FAM 644.1.
h. In addition, all rooftop work must be coordinated
with the post occupational safety and health officer (POSHO) to ensure that
potential safety and health hazards are identified and appropriate safety
procedures are implemented. Posts are instructed to initiate rooftop safety
procedures if they do not have them already. For assistance and information on
how to develop rooftop safety procedures, posts should contact OBO/OPS/SHEM.
15 fam 646 through 649 unassigned
15 FAM Exhibit 643
Memorandum of Understanding (MOU) Text
(CT:OBO-37; 12-05-2013)
between the
United States Department of State
and the
[Tenant Agency] __________________________
This Memorandum of Understanding (MOU) (insert, if
appropriate, including certain clarifications and modifications appended hereto
as an addendum) is made and entered into by and between the United States
Department of State and the [Tenant Agency (TA)].
WITNESSETH: The parties hereto agree as follows:
Whereas the Foreign Service Buildings Act of 1926 (the
Act) as amended, authorizes the Secretary of State to acquire sites and
buildings abroad and, among other things, to maintain, repair, improve and
refurbish these properties, the Secretary of State has delegated this authority
to the Director, Bureau of Overseas Buildings Operations (OBO) who,
notwithstanding source of funding, acts as the Single Real Property Manager
(SRPM) for nonmilitary U.S. Government property abroad (with the exception of
certain facilities used exclusively by the United States Agency for
International Development (USAID) and which are covered by separate legislative
authority, and operating lease facilities of other agencies). Implementing
policies are contained in Volume 15, Foreign Affairs Manual.
This Act renders the Department of State accountable for
various property management functions, including new construction, acquisition,
maintenance, modification, and disposal. Because even a small project may have
a critical impact on the Department of States responsibility with respect to
function use; architectural, structural, and construction issues; building
systems (mechanical, electrical, civil, etc.); fire and life safety; security
safeguards; Congressional certification, and other concerns extending to the
construction, operation and function of the property, the TA agrees it will not
undertake any work, project, or installation that in any way alters or affects
a buildings design, construction, functional use, systems or structural
components in Department of State-managed facilities without prior OBO approval.
Further, the Department of State and the TA agree that prior planning and
written OBO authorization must be obtained to ensure that all proposed projects
are accomplished in a cost-effective and efficient manner, with minimal
disruption to ongoing post activities, and with due regard for normal foreign
mission responsibilities and the security of sensitive operations.
Accordingly, and in furtherance of these objectives, OBO,
on behalf of the Department of State, and the TA agree to designate representatives
who will develop and implement appropriate, mutually acceptable procedures for
introducing, scheduling, developing, and tracking proposed new and/or
rehabilitation projects; determine whether the TA or OBO will be responsible
for design and/or construction; provide for OBO review and approval of proposed
projects, plans, inspection of work in progress, and completed projects;
resolve funding aspects and initiate certification or confirmation procedures
before commencement of work; develop procedures to expedite the issuance of any
special access or security clearances which may be required of identified OBO
personnel and its contractors to carry out their functions; and address other
related issues in a timely manner.
Although documentation requesting structural changes to
the building ultimately must be approved by OBO, in keeping with current
procedures, the Department of States Bureau of Information Resource Management
must remain the designated point of contact for consolidation and coordination
of all requirements for building alterations, additions, or new construction
related to communications and computer systems of all building tenants.
Subject to clearance criteria, the TA agrees to issue any
special security clearance that OBO-designated representatives may require in
order to participate fully in the development, implementation, and performance
of those procedures that are the subject of this document, and which will be
appended to, incorporated in, and made an integral part of this Memorandum of
Understanding.
In particular, the TA must, when
seeking design, construction, or physical changes in U.S.
Government-owned/capital lease or Department of State-occupied operating lease
property:
(1) Provide OBO with all of its operational and functional
requirements with respect to new construction or any proposed changes before
the statement of work is finalized and approved and included in the architect
or engineer design or construction contract.
(2) Process all requests for design changes, construction
change orders, change in construction materials, and repair and improvement
projects to existing buildings through OBO in sufficient time to receive OBOs
review and written approval.
(3) Provide OBO with valid funding reimbursement at
the time that the change is requested. Valid funding will be received prior to
issuance of written approval of the job by OBO.
(4) If necessary for access, grant any special
security clearances for OBO-designated personnel and its contractors during the
construction of a building that contains areas designated for use by the TA so
that the on-site OBO project director and his or her project staff will have
access to those spaces when, where and as appropriate and necessary to carry
out technical inspections of completed work or work in progress and to perform
fire prevention and safety inspections. For new embassy buildings, this access
will continue until the building is commissioned and officially turned over to
the post.
(5) To ensure that there will be no unauthorized
changes to any previously agreed upon contractual scope of work in which the
Department of State is the contracting office for a specific project, the TA
agrees that its employees or contractors will not have any contact or
discussions of any type with Department of State construction contractors or
material vendors except through the Department of State contracting officer
(CO) or the contracting officers representative (COR), or at the construction
site, the OBO project director.
(6) If necessary for access to TA spaces, grant
special access or security clearances for OBO-designated personnel and its
contractors to expedite their entry into space occupied by the TA when, where,
and as appropriate and necessary to carry out technical inspections of completed
work or work in progress, or to perform routine maintenance, fire prevention
and safety inspection functions.
(7) Have the right to, and should conduct operation
checks of, systems completed by OBO prior to acceptance of such systems.
(8) To the extent it is agreed that project authority
will be exercised by the TA, introduce, schedule, develop, track and otherwise
conduct the project in strict accordance with a project plan, which is to
include provisions of all relevant architectural and engineering designs, plans
and documents to OBO for review and approval prior to implementation. The TA
will keep responsible OBO offices, post administrative officers and security
personnel informed of progress during implementation and must immediately bring
to the attention of responsible OBO offices, post administrative officers, and
security personnel, deviations or changes to the approved project plan that
have arisen during implementation.
(9) Distribute this MOU to appropriate TA field
personnel for their information and compliance.
OBO as the representative of the
Department of State must:
(1) Determine, in concert with the TA, which agency
will be responsible for a project. To the extent that OBO is responsible for a
project, make every effort to comply with TA requests for repair and
improvement projects in a timely fashion. Prepare, or where appropriate,
assist in preparing a Project Authorization Document (PAD), using operational
and functional requirements received from the TA, to document the scope and
planned funding of the project. The PAD must be evaluated by elements of OBO
and must establish the projects baseline scope, budget, and schedule. OBO
also will assign Project Identification Numbers (PINs) to approved requests in
order to prioritize and expedite handling.
(2) Initiate clearances or approvals required by law
or regulation.
(3) Identify, by position or individually, those OBO
personnel or contractors requiring special access clearance and initiate such
action as may be necessary to obtain the appropriate level or type of
clearance.
(4) Where required by established internal operating
procedures of the TA, provide advance notice of pending inspections/inspectors
to designated headquarters liaison staff, who will act to facilitate access to
TA space.
(5) Encourage TA participation and assistance, as
required, in planning and conducting surveys based upon the Project
Authorization Document (PAD) schedule.
(6) Provide TA proponents with the names of liaison
office(r)s in OBO, and a reporting program for the project to respond to TA
information and scheduling needs.
(7) Be responsible for certifying compatibility with
existing building systems of any new equipment or systems, such as chillers,
power generators, upgraded power suppliers, and radio frequency (RF) shielding,
from general subcontractors or U.S. Navy Construction Battalion (Seabee)
personnel.
_________________________________ ____________________________
Director [Tenant
Agency]
Bureau of Overseas Buildings Operations
U.S. Department of State
Date ______________________
15 FAM Exhibit 645.3-1(1)
Submitting Requests for Support from the Office of Facility Management in the
Directorate for Construction, Facility and Security Management in the Bureau of
Overseas Buildings Operations (OBO/CFSM/FAC)
(CT:OBO-87; 06-13-2019)
Posts should submit, whenever possible, the information
below with a request for new (or replacement) generators, fuel tanks, generator
buildings, and emergency electrical distribution systems. The Office of
Facility Management, in the Directorate for Construction, Facility, and
Security Management, in the Bureau of Overseas Buildings Operations
(OBO/CFSM/FAC) must maintain and update post information annually. If the
information is not available, post should notify OBO/CFSM/FAC.
Send information to OBO/CFSM/FAC via cable, FAX (703) 516-1725, or pouch to the
Office of Facility Management, in the Directorate for Construction, Facility,
and Security Management, in the Bureau of Overseas Buildings Operations, SA-6,
Suite 1202, WASHDC 20522-0601. All correspondence on generator matters must
include OBO/CFSM/FAC and program TAGS KPWR.
(1) Provide property identification (PropID), type of
property (e.g., OBC, COB, CMR, WHE, RES/STD), and gross and net floor space to
be served by new generator (see 15 FAM Exhibit
238(1), 15
FAM Exhibit 238(2), and 15 FAM Exhibit
238(3) for definitions of net and gross floor space). Indicate if the
generator will be, or is, the designated emergency power source for either the
post communication center (PCC) and/or safe-haven or other safe area. Post
preliminary assessment of voltage fluctuations and city power outages weekly
also should be provided to OBO/CFSM/FAC, to assist in selecting the most
appropriate equipment ratings.
(2) Provide information on any existing generator(s)
and associated transfer switches (in the format of 15 FAM Exhibit
645.3-1(2)) as well as information on the intended disposition or reuse of
existing generators.
(3) If the building to be served by the new generator
is air-conditioned, list the number of units installed. For each unit,
indicate the type of unit (e.g., split-pack or window unit), three-phase or
single-phase, and its rating in tons or other power unit, to include kilowatt
(KW) and kilovolt Amp (KVA), horsepower (HP), or British thermal units (BTUs),
if appropriate.
(4) If the building to be served by the new generator
is connected to a separate transformer station for commercial power, provide
the nameplate information consisting of:
(a) Power rating in KVA;
(b) Single- or three-phase;
(c) Secondary voltage (phase-phase and phase-neutral);
(d) Oil filled or dry type; and
(e) Location (i.e., the distance between the transformer
and the proposed location of the generator).
(5) Provide the following information for the main
electrical service switch or circuit breaker:
(a) Size in amps;
(b) Whether one- or three-phase;
(c) Voltage;
(d) Whether three- or four-wire service;
(e) Size in square millimeters or American Wire Gauge
(AWG) of the service cable connecting the transformer or commercial power
connection point and the service switch; and
(f) Disconnect type (switch or circuit breaker).
(6) Estimate the number and average duration of each
city power outage during the last 12 months and note other unusual
circumstances regarding the stability of local commercial power.
(7) Itemize the building loads by size, type, and
characteristics (such as KW, KVA, or HP, and whether single- or three-phase).
Where elevators exist, indicate the number and, for each, the number of floors
they serve, whether passenger or freight, electrical load in KW, voltage, and
whether single- or three-phase. Also supply information (number, load in KW,
KVA, etc.) on the following typical equipment:
(a) Electric heat;
(b) Food service refrigerators;
(c) Food service freezers;
(d) Ranges (specify electric or gas);
(e) Ovens (specify electric or gas);
(f) Microwave ovens;
(g) Clothes dryers (specify electric or gas);
(h) Hot water heaters (specify electric or gas);
(i) Water pumps;
(j) Security lighting (number of fixtures, watts per
lamp);
(k) Interior lighting (number of fixtures, maximum watts
per lamp); and
(l) Other special function facilities.
(8) Describe proposed location of the new generator,
including interior room dimensions and number of exterior walls. Note the
following:
(a) Generators must be located on ground or basement
levels where ventilation (intake and exhaust) requirements can be accommodated;
(b) Outdoor generator installation units in weatherproof
enclosures are appropriate where security and corrosive atmospheric conditions
are not a problem; and
(c) Appropriate sound attenuation, vibration, and
exhaust provisions are incorporated into the weatherproof enclosure.
(9) If there is a fuel-oil tank, describe capacity,
location, whether it also serves another diesel generator or heating system,
and the type of heating oil used. If a new fuel tank is required, indicate the
proposed location.
(10) Identify the diesel generator manufacturers
represented in the country or region, and indicate whether generator
maintenance capability exists locally.
(11) If a local vendor is available, provide the
following cost data listed below:
(a) Cost for proposed generator set (genset) and
associated equipment. (The basis for cost comparison should include the size
of the prime or continuously rated KVA and/or KW, type of generator set, and
all required accessories, equipment and options. Options include critical
muffler, vibration isolators, weather-protective housing protective circuit
breaker, instrument panel, fuel tank, day tank, battery and battery rack,
battery charger, fuel pump, electronic governor, jacket water heater, extended
generator winding for single- or three-phase operation without derating, and
service manuals);
(b) Cost for shipping;
(c) Cost for constructing or modifying the generator
room; and
(d) Cost for complete installation of the equipment
(electrical and mechanical).
(12) Whenever possible, for lower costs, the facility
generator main fuel tank should be procured locally. To reduce fuel tanker
activity, this tank should be sized for a minimum of eight (24-hour) days at
continuous full-load operation or greater, depending on local site conditions.
Thus, oil-fired boilers that are also supplied from this main tank should be
considered when sizing the main tankage. OBO/CFSM/FAC may provide engineering
guidance and support to posts that request assistance in calculating requirements
for fuel. Prior to making any procurement decisions, posts must contact
OBO/CFSM/FAC and request technical standards necessary to meet Federal and
Department of State storage tank requirements.
(13) Construction of new, or rehabilitation of existing
generator rooms, requires drawings and technical specifications development.
Posts should advise OBO/CFSM/FAC of local expertise available, including
electrical, mechanical, and other engineers to perform survey and design work,
and local electrical contractors for installation and commissioning.
15 FAM Exhibit 645.3-1(2)
Generator Inventory Data Sheet
(CT:OBO-87; 06-13-2019)
The information listed below should be completed for each
generator, including stored units and those supporting non-Department of State
facilities. Send information to the Office of Facility Management, in the
Directorate for Construction, Facility and Security Management, in the Bureau
of Overseas Buildings Operations (OBO/CFSM/FAC) via cable, FAX (703) 516-1725, or pouch to the
Utility Management Program Office, SA-6, Suite 1202, WASHDC 20522-0601. All
correspondence on generator matters must include OBO/CFSM/FAC and program TAGS
KPWR.
A. LOCATION
A.1 Post
A.2 Facility name
A.3 Facility property number
A.4 Facility lease type (GO, CL, OL/DOS, OL/NON-DOS)
A.5 Areas of building served (if not entire building)
A.6 Occupant of building (if Department of State is not
present)
B. GENERATOR SET
B.1 Manufacturer
B.2 Model number
B.3 Serial number
B.4 Prime or continuous rating in kilovolt Amp (KVA)
B.5 Prime or continuous rating in kilowatts (KW)
B.6 Standby rating in KVA
B.7 Standby rating in KW
B.8 Number of phases (single- or three-phase)
B.9 Output voltage (phase-phase)
B.10 Output voltage (phase-neutral)
B.11 Frequency (50 or 60 Hertz (Hz))
B.12 Engine fuel type (diesel, gasoline, etc.)
B.13 Installation date (if known)
B.14 Run-time hours and date of reading
B.15 Estimated annual run-time hours
B.16 General assessment of condition (good, fair, poor,
etc.)
C. TRANSFER SWITCH
C.1 Automatic or manual transfer switch (ATS or MTS)
C.2 TS manufacturer
C.3 TS model number
C.4 TS serial number
C.5 TS ampere rating (maximum rated amps)
C.6 TS voltage rating (maximum rated volts)
C.7 TS number of poles (one, three, or four)