16 fam 620
wellness program
(CT:MED-40; 11-16-2018)
(Office of Origin: MED/CP/OHW)
16 FAM 621 establishment and purpose
(CT:MED-40; 11-16-2018)
The Wellness Program, administered by the Bureau of Medical
Services Office of Occupational Health and Wellness (MED/CP/OHW), is a key
component of the Departments Work Life Wellness Program. It provides online
and in-person healthy living and behavior change guidance to wellness coordinators,
wellness leaders, and individual employees. The goal of the program is
instilling a workplace culture that advances the health, safety, and
productivity of every employee at every location.
16 FAM 622 AUTHORITIES
(CT:MED-40; 11-16-2018)
Authorities for the Wellness Program are:
5 U.S.C. 7901
16 FAM 600 through 16 FAM 613.3
16 FAM 623 supporting Wellness program Documents
and initiatives
(CT:MED-40; 11-16-2018)
Supporting Wellness Program documents and initiatives are:
(1) The 2014 Presidential Memorandum to institute
employee work-life and wellness programs;
(2) The Departments 2015 QDDR Agile Work Force goal
of building a 21st-century work environment that makes Work Life Wellness its
cultural norm; and
(3) The Centers for Disease Control and Preventions
(CDC) Health People Initiative.
16 FAM 624 SCOPE
(CT:MED-40; 11-16-2018)
a. The policies in this subchapter in tandem with 16 FAM 613.3,
Wellness, are intended to direct and facilitate the implementation, planning,
management, and reevaluation of the Departments Wellness Program, domestic wellness
units, and location-based work life wellness committees.
b. This subchapter describes a recommended framework
for wellness and communication strategies, ongoing projects, and established
processes of MED/CP/OHW, which support the respective missions of MED and
HR/ER/WLD.
16 FAM 625 ORGANIZATION AND
Responsibilities
16 FAM 625.1 Office of Occupational
Health and Wellness (MED/CP/OHW)
(CT:MED-40; 11-16-2018)
The Office of Occupational Health and Wellness
(MED/CP/OHW) provides executive and operational support to the Departments
Work Life Wellness Program (WLW) and its senior leadership in coordination with
representatives from the Bureau of Human Resources Work Life Division
(HR/ER/WLD). Specific functions and responsibilities of MED/CP/OHW staff
include:
(1) Nurturing a process that provides guidance and
support for location-based health promotion;
(2) Providing subject-matter expertise for employee
health and wellness initiatives;
(3) Providing technical guidance and assistance to
CONUS and OCONUS worksites for development and functioning of location-based
WLW committees;
(4) Collaborating with the Office of Personnel
Management (OPM) and other Federal, State, and local entities to provide
current, evidence-based resources, and wellness practices to personnel
Department-wide;
(5) Educating WLW committee leaders and wellness
champions on best practices for executing such programs and initiatives;
(6) Coordinating diverse initiatives and activities
that speak to all employees across all stages of behavior change pertaining to
health and wellness topics;
(7) Acting as MED liaison to the Bureau of Human Resources
(HR) and other senior-level management in matters related to health promotion
and wellness; and
(8) Directly providing Washington-area Department
locations with health promotion and wellness functions, including but not
limited to activities, presentations, small group facilitation, and educational
materials.
16 FAM 625.2 Wellness Program
Manager
(CT:MED-40; 11-16-2018)
The Wellness Program Manager is an employee of MED/CP/OHW
who leads MEDs Wellness Program. The manager is responsible for the
implementation, management, and expansion of MED/CP/OHW initiatives.
16 FAM 625.3 Work Life Wellness
Initiative
(CT:MED-40; 11-16-2018)
The Work Life Wellness Initiative (WLW) is a joint effort
facilitated by the work life wellness unit. The initiative is a model of
intradepartmental collaboration, working on domestic and overseas activities
and committees that further integrate health, safety and productivity into the
Departments culture.
16 FAM 625.4 Work Life Wellness
Unit
(CT:MED-40; 11-16-2018)
a. The work life wellness unit is a domestic-based
entity led by MED/CP/OHW and the Employee Relations Work-Life Division of Human
Resources (HR/ER/WLD), with guidance from a representative of management and
Department senior leadership. The unit provides technical support and
direction to annexes/posts/embassies and similar Department locations for the
establishment and maintenance of location-based work life wellness committees.
b. The work life wellness unit collaborates with the
WLW coordinators to provide guidance and tools to effectively manage and
implement initiatives based on the process outlined by the CDCs Healthy People
Initiative and future appropriate iterations of that process.
16 FAM 625.5 Work Life Wellness
Committees
(CT:MED-40; 11-16-2018)
a. Work life wellness committees are post/annex-specific
entities. Each is led by its respective WLW coordinator, and, at a minimum,
should include representatives from the following: post/annex management, health
unit (HU), human resources (HR), community liaison office (CLO), and locally employed
staff (LES).
b. The WLW committee uses technical guidance from the
WLW unit to implement an effective and sustainable local WLW program that
empowers the holistic well-being of employees under chief-of-mission (COM)
authority. The committee serves as the primary entity responsible for
implementation of a specific WLW program tailored to that locations unique
needs and environment.
16 FAM 625.5-1 Establishing Work
Life Wellness Committees
(CT:MED-40; 11-16-2018)
a. To initiate a location-based WLW committee, the COM
or other post/annex WLW champion (e.g. HU staff, HRO, management, deputy chief
of mission (DCM)) will identify an interim point of contact (POC) to contact
MED/CP/OHW (medhealthpromotion@state.gov). A MED/CP/OHW staff member will work
with the interim post/annex POC to identify criteria for a qualified post/annex
WLW coordinator.
b. MED/CP/OHW staff will train the identified post/annex
WLW coordinator (see 16 FAM 625.6,
paragraph d).
c. The identified WLW coordinator from the post/annex
will work with members of the WLW unit to establish their WLW committee.
d. The committee will conduct a needs, wants and
resources assessment using the OPM WellCheck and other tools, with assistance
from MED/CP/OHW. Each committees actions and programs will be tailored to
their locations specific needs and resources.
16 FAM 625.5-2 Work Life Wellness
Committee Communications
(CT:MED-40; 11-16-2018)
a. MED/CP/OHW provides digital, print and in-person
communications to assist WLW committees, champions, and individual employees. The
materials provided promote the goals of the WLW program, encourage broader
participation by personnel served, and overall expansion of the WLW initiative
within the Department.
b. Digital communications include, but are not limited
to:
(1) Monthly newsletter to individual employees;
(2) Monthly newsletter to wellness communicators (e.g.
health unit staff, work life wellness committee leaders);
(3) Resource bank with various content types (e.g., presentations,
articles, videos, and infographics);
(4) Twice yearly Department-wide healthy behavior and
education challenges; and
(5) Monthly event calendars.
c. Print communications include, but are not limited
to:
(1) Wellness Program marketing and communications
materials (e.g., website, electronic newsletters, virtual and local challenges,
brochures, flyers, etc.);
(2) Educational materials (e.g., nutrition and
exercise pamphlets); and
(3) Promotional elevator flyers, postcards, and table
tents.
d. In-person communications include, but are not
limited to:
(1) Bi-monthly health promotion and prevention discussions
led by health educators/coaches in high-trafficked areas (e.g., outside
cafeterias) to include display tables offering educational literature;
(2) Blood pressure and body- mass index [BMI]
screenings performed by qualified staff;
(3) Individual and small-group consultations; and
(4) Small- and large-group presentations.
16 FAM 625.6 Work Life Wellness
Coordinators
(CT:MED-40; 11-16-2018)
a. Work life wellness (WLW) coordinators lead their
respective post/annexs WLW committees. WLW coordinators create an effective
and sustainable location-based program at post/annex utilizing technical
guidance from the WLW unit.
b. WLW coordinators may be individuals serving in a
voluntary or employed position, either on a part-time or full-time basis
depending on the size and resources of the post/annex.
c. Duties and responsibilities of the work life wellness
coordinator include, but are not limited to:
(1) Assessment of executive-level commitment and
support;
(2) Facilitation of a work life wellness committee;
(3) Collection of accurate data for post-intervention
needs analysis;
(4) Identification of priorities;
(5) Development of interventions to address identified
courses of action;
(6) Development of pre- and post-intervention
assessments;
(7) Establish budget and funding sources; and
(8) Continually monitor program progress, assessments,
and evaluations.
d. Wellness coordinator training:
(1) MED/CP/OHW staff will train the post/annex WLW coordinator
in an evidence-based curriculum; and
(2) The curriculum addresses a number of competencies,
including but not limited to, pre- and post-intervention assessments; budgeting;
policy and program selection and implementation; and committee and participant
recruitment.
16 FAM 626 through 629 unassigned