UNCLASSIFIED (U)

4 FAH-3 H-160

funding matrices

(CT:FMP-104; 08-12-2019)
(Office of Origin: BP/RPBI)

4 FAH-3 H-161 department appropriations

4 FAH-3 H-161.1 Purpose

(CT:FMP-66; 09-20-2011)

The purpose of this subchapter is to provide basic guidance to posts and domestic offices on the use of funds allocated to support Department programs. Funding matrices are negotiated and established to address funding priorities where associated Department appropriations are authorized.

4 FAH-3 H-161.2 Scope and Applicability

(CT:FMP-66; 09-20-2011)

Funding matrices serve as references for financial management officers (FMOs) and other officers abroad to clearly define costs that should be charged to the appropriate allotment, to posts program allotment, ICASS or other allotments. While primarily a reference for personnel at posts abroad, funding matrices also assist domestic offices in understanding and properly allocating costs related to personnel, programs, and activities. Funding matrices are presented as part of the training curricula provided to FMOs, public affairs officers (PAOs), and others at the Foreign Service Institute.

4 FAH-3 H-162 Public Diplomacy (PD)

4 FAH-3 H-162.1 Public Diplomacy Funding Matrix

(CT:FMP-66; 09-20-2011)

The PD funding matrix was negotiated and established as Department policy at the time of the consolidation of the U.S. Information Agency (USIA) into the Department of State on October 1, 1999. Prior to consolidation, approved plans accounted for and identified USIA operating accounts that will be merged into parallel State appropriations with a separate allotment process established for overseas public diplomacy programs and products. At that time, guidance to the field via ALDAC 134411 dated July 17, 1999, provided specific and detailed discussion of the PD field allotment and was the basis for the PD funding matrix being developed.

4 FAH-3 H-162.2 Reading the PD Funding Matrix

(CT:FMP-104; 08-12-2019)

a. Certain line items and columns in the PD funding matrix (see 4 FAH-3 Exhibit H-162.2) have been footnoted to ensure clarity as follows:

(1) DP PD (Post Allotment): Diplomatic Program Public Diplomacy funding (0113.7) to the posts, supporting costs for activities directly expensed against the PD appropriation;

(2) DP Direct: Diplomatic Program funding (0113.2), which is managed and executed in support of PD activities and initiatives;

(3) DP PD Other: With respect to salaries and certain allowances (identified by the code XWCA) for American personnel in PD positions, these costs are applied against the Departments PD appropriation (0113.7), but funding is shifted to other accounts for execution. Items in this column identified by an Xa/ for new American PD positions are charged to the State program account 0113.2 at posts;

(4) ECE: Educational and Cultural Exchange funding (X0209) to support costs for Regional English Language Officer (RELO) positions, activities, and initiatives;

(5) ICASS: International Cooperative Administrative Support Services funding to cover the administrative support costs, as defined in 6 FAH-5, of PD positions, activities, and initiatives;

(6) WSP: Worldwide Security ProgramDiplomatic Security (DS) funding to cover the cost of PD positions, activities, and initiatives;

(7) OBO: Overseas Buildings Operations funding to cover the costs of PD positions, activities, and initiatives. All items identified with an X or Xb/ are charged to OBO allotment at post; and

(8) Representation Expenses for Embassies: The Department receives overall funding for representation. Prior to allocation to the regional bureaus, BP divides the funding into two categories: State Department Program and Public Diplomacy. The regional bureaus determine the program and public diplomacy allocations for each post and then distribute to the embassies. Representation events for Public Diplomacy activities are charged to appropriation 0545, function code 2157. The funds may not be co-mingled or used for activities outside of their original intent.

b. In the event of any new or unexpected requirements, the Bureau of Budget and Planning (BP) retains the authority to shift funding from the expenses contained herein to accommodate these requirements. Contact BP and the Office of Policy, Planning, and Resources for Public Diplomacy and Public Affairs (R/PPR) for any questions related to the PD matrix.

4 FAH-3 H-163 THROUGH H-169 UNASSIGNED