4 FAM 390
CASHIER OPERATIONS
(CT:FIN-423; 05-20-2013)
(Office of Origin: CGFS/FPRA/FP)
4 FAM 391 GENERAL
4 FAM 391.1 Scope and Applicability
(CT:FIN-372; 04-29-2005)
This subchapter provides policies and regulations to be
followed in establishing, managing, operating, and accounting for Department of
State cashier operations in the United States and at posts abroad.
4 FAM 391.2 Authorities
(CT:FIN-423; 05-20-2013)
a. The Department of State conducts payment operations
in accordance with the electronic funds transfer
(EFT) legislation codified at 31 U.S.C. 3332(a) - (e).
b. When imprest fund cashiers are needed, overseas
assigned and domestic personnel must establish the waiver authority documented
in the Treasury Policy Directive dated November 9, 1999 and as codified in 31
CFR 208.4. Specific instructions regarding waivers are identified in 4 FAH-3 H-390.
c. The Department of State policies and procedures for
administering cash held outside of Treasury or through the authorities extended
to the U.S. disbursing officers (USDOs) are based on regulations and
authorities in the Code of Federal Regulations and other U.S. Government publications. The following
publications identify Department of State authorities for cashier operations.
(1) Treasury Financial Manual, Volume 1, Part 4 -
Chapter 3000 and Part 6 - Chapter 8000.
(2) Manual of Procedures and Instructions for Cashiers
(referred to as the Treasury Cashiers Manual) reissued April 2001 operating
under 31 U.S.C. 3321.
(3) GAO Policy and Procedures Manual for Guidance of
Federal Agencies:
(a) Title 7, Sections 6.8 for guidance on the management
of imprest funds; and
(b) Title 7, Sections 6.2 through 6.6 for information
about disbursement forms, documentation, examination, approval and
certification, and control over disbursements.
(4) Code of Federal Regulations (CFR), 48 CFR 13.305,
on the uses of imprest funds for procurement.
d. Individuals using Department of State authorities or
authorized designations may locate additional operational guidance for cashier
operations through the Department of Treasury Financial Management Service Web
site. The Government Accountability Office (GAO) also has a Web site available
for guidance and information.
4 FAM 391.3 Additional Guidance for
Cashiers
(CT:FIN-372; 04-29-2005)
a. Policies and regulations for handling cash advanced
and managed by USDOs are found in 4 FAM 330.
Accommodation exchange and collections policies are found in 4 FAM 360 and 4 FAM 320,
respectively.
b. Procedures for cashiers collections are found in 4 FAH-3 H-320
and procedures for maintaining cashier operations are found in 4 FAH-3 H-390.
c. The Cashier User Guide (CUG) is also available for
cashiers in foreign countries. The CUG provides detailed operational
procedures for cashiers to follow.
4 FAM 391.4 Responsibility for
Cashier Policies and Procedures
(CT:FIN-423; 05-20-2013)
a. The Director, Office of Financial Policy, CGFS/FPRA/FP, is responsible for promulgating
and publishing policies and procedures for cashier operations.
b. Policies and regulations established by law, the
Treasury Department, the Government Accountability Office, and by this and
other referenced FAM or FAH sections may not be changed or waived by the
cashier, the cashiers supervisor, or any employee at a foreign service post or
office in the United States. Department of State policies and procedures are
based on specific legislative authorities, regulations, and good management
practices. Changes and exceptions to the policies and procedures for cashier
operations can only be considered when they do not violate statutory
authorities, Federal regulations or other governing authorities.
c. Post or bureau officials seeking a change or
exception to provisions in 4 FAM 390 or 4 FAH-3 H-390
should contact the Director, Office of Financial Policy, CGFS/FPRA/FP.
4 FAM 392 THROUGH 399 UNASSIGNED