3 FAM 1400
ARRANGEMENTS FOR SENIOR AND PRESIDENTIAL APPOINTEES
3 FAM 1410
ARRANGEMENTS FOR PRESIDENTIAL APPOINTEES
(CT:PER-825; 07-20-2016)
(Office of Origin: HR/CDA)
3 FAM 1411 LEGAL AND REGULATORY
AUTHORITY
(CT:PER-674; 04-27-2012)
The authorities underlying the arrangements made for
Presidential appointees include the following:
(1) Sections 302(a), 304 and 401(b) of the Foreign
Service Act of 1980; and
(2) Section 502 of Public Law 92-353 (2 U.S.C. 194a).
3 FAM 1412 RESPONSIBILITY
3 FAM 1412.1 Secretary of State
(CT:PER-674; 04-27-2012)
Recommendations for Presidential nominations and
appointments under the jurisdiction of the Department of State are made by
memorandum from the Secretary of State to the President. These recommendations
for nominations and appointments include not only ambassadors and principal
officers of the Department, but also top-level positions in the United Nations,
the international American system, and other international commissions,
organizations, and conferences where a request for a U.S. Presidential
appointment is required.
3 FAM 1412.2 Under Secretary for
Management
(CT:PER-674; 04-27-2012)
The Under Secretary for Management has responsibility for
ensuring the Secretary and the Deputy Secretaries that:
(1) Appropriate consultations and clearances within
the Department of State, including the Office of Inspector General (OIG), have
been completed before selectee recommendations are forwarded for approval;
(2) Formal security, Department ethics, and medical
clearances (if appropriate) are obtained once a selection is made and White
House approval has been received;
(3) If appropriate, agrment of the host state or
international organization has been obtained; and
(4) Appropriate consultation, including agreement of
the host state or international organization, has been completed and the
proposed recommendations are in order.
3 FAM 1412.3 Director General of
the Foreign Service and Director of Human Resources (DGHR)
(CT:PER-825; 07-20-2016)
a. The Director General shares responsibility with the
Under Secretary for Management for ensuring that the items listed in 3 FAM 1412.2
are completed. The Senior Level Division (HR/CDA/SL) and the Presidential
Appointments Staff (HR/PAS) in the Bureau
of Human Resources carry out the completion of these items, under the Director
Generals authority.
b. In addition, the Director General has general
responsibility for ensuring that effective procedures are established and
followed in implementing the briefing program for chiefs of mission, including
the 2-week Ambassadorial Seminar conducted by the Foreign Service Institute
(FSI).
3 FAM 1412.4 Assistant
Secretaries: Briefings and Consultations
(CT:PER-825; 07-20-2016)
a. For new ambassadorial selectees, briefings and
consultations are restricted to the Department of State until an official White
House announcement has been made. Once the White House announcement has been
released, these briefings can be expanded to other U.S. Government entities.
Briefings and consultations outside of the U.S. Government cannot take place
until after Senate confirmation.
b. Responsibility for briefing and assisting the newly
appointed or returning chief of mission is assigned to the Assistant Secretary
of the bureau concerned, who may, in turn, delegate to the appropriate bureau
officer the planning and execution of substantive and administrative briefing,
debriefing, and consultation schedules on a departmental and government-wide
basis. Bureaus should ensure that new chiefs of mission attend the 2-week
Ambassadorial Seminar organized by the Foreign Service Institute (FSI).
c. During the consultation period, bureaus should
ensure that new chiefs of mission consult with appropriate officials from each
agency other than the Department of State that:
(1) Assigns or will assign employees to positions that
will fall under the new chief of missions authority at post; or
(2) Oversees or will oversee projects or programs that
will fall under the new chief of missions authority at post.
d. Requests for appointments with the President, the
Secretary, the Deputy Secretaries, Under Secretaries, and the Assistant
Secretaries are submitted by memorandums through normal channels. Appointments
with other officials are requested by communications with offices as indicated.
e. A list of the principal officers concerned with
envoy briefings and consultation is provided by the Presidential Appointments
Staff (HR/PAS).
f. The period of consultation in the Department prior
to departure for post, and during home leave, may be extended to permit a chief
of mission to carry out the briefing and debriefing.
3 FAM 1413 AMBASSADORIAL NOMINEE
MATERIALS
(CT:PER-674; 04-27-2012)
a. The senior desk officer will make the following
documents available to a new ambassadorial nominee provided that he or she has
the appropriate security clearance:
(1) The current post report;
(2) Office of Inspector General (OIG) audit, security
and intelligence oversight, and inspection and compliance reports;
(3) Organizational material on the Department;
(4) Intelligence material;
(5) Copies of pertinent mission cable traffic;
(6) Such basic documentation, both legislative and
executive, as may be available in the Department for assistance in the form of
reports, manuals, or publications; and
(7) Biographic material on prominent figures of the
country or organization to which assigned.
b. The bureau executive director will provide complete
briefing material on administrative matters.
c. Incumbent chiefs of mission, while on consultation
in the Department, will receive copies of current telegrams to and from their
mission.
3 FAM 1414 LANGUAGE PREPARATION
(CT:PER-674; 04-27-2012)
a. The Department prefers to have chiefs of mission
acquire minimum language and area training, prior to departure, to foreign
areas where they have not previously served. The Foreign Service Institute
provides language training and area studies. It is desirable that during
language training the envoy be free from operational duties in order to ensure
that he or she has the opportunity to participate in a controlled and
supervised program that is free from interruption.
b. For the chief of mission who already has substantive
knowledge of the language of the post, refresher training, if desired, may be
arranged on an ad hoc basis.
c. Eligible family members are urged, whenever
possible, to undertake language training by the Foreign Service Institute.
3 FAM 1415 BRIEFINGS FOR ELIGIBLE
FAMILY MEMBERS
(CT:PER-674; 04-27-2012)
a. The schedule of briefings for a chief of mission
includes scheduling of briefings for spouses or domestic partners as defined in
3 FAM 1610,
so that they may also make careful preparation for assignments abroad. The
Foreign Service Institute and the regional bureau will provide briefings on the
following:
(1) Government organization;
(2) Current foreign policy;
(3) Post problems;
(4) The nature and character of the country where
assigned, and its people; and
(5) The embassy, the residence, and the staff.
b. Spouses and domestic partners as defined in 3 FAM 1610 are
encouraged to attend, along with the new ambassador, the 2-week Ambassadorial
Seminar organized by the Foreign Service Institute.
c. The Family Liaison Office (DGHR/FLO) seeks to
establish continuing relationships with the spouse or domestic partner, as
defined in 3 FAM
1610, of the chief of mission in order to assist such spouse or domestic
partner in arranging for his or her departure and life after arrival at the
post. DGHR/FLO maintains current and comprehensive files on the contributions
of dependents on the economic, political, and social-welfare life of countries
of assignment. The Director and DGHR/FLO staff are prepared to discuss
community activities at the post and the availability of support for embassy
dependents projects with the chief of missions dependent(s). There are also
files available on previous experience of direct interest to spouses and
domestic partners.
3 FAM 1416 CONGRESSIONAL APPEARANCE
(CT:PER-674; 04-27-2012)
Once the President has nominated an individual for Senate
confirmation, the Bureau of Legislative Affairs (H) becomes the focal point for
assisting the nominee through the Senate confirmation process. The Bureau of
Legislative Affairs, under the direction of the Assistant Secretary, will:
(1) Brief the nominee on the Senate confirmation
process;
(2) Provide the names and biographic information on
appropriate members of the Senate Foreign Relations Committee; and
(3) Assist the bureau in preparing a nominee for a
Senate hearing.
3 FAM 1417 SPEECH MAKING AND PRESS
CONFERENCES
(CT:PER-674; 04-27-2012)
When the dates of a chief of missions return for any
reason to Washington, are known, the senior desk officer will inform the
Assistant Secretary for Public Affairs (PA), in writing, of those dates so that
the Assistant Secretary may, as appropriate:
(1) Ask the chief of mission if he or she would be
willing to make speeches;
(2) Arrange informational activities;
(3) Arrange press conferences; and
(4) Arrange individual appointments with
correspondents.
3 FAM 1417.1 Facilities and
Administrative Services
(CT:PER-674; 04-27-2012)
During the chief of missions stay in the United States,
the executive director of the geographic bureau will:
(1) Arrange for office space and secretarial
assistance; and
(2) Process the chief of missions travel plans,
reservations, passports, visas, etc.
3 FAM 1417.2 Debriefing
(CT:PER-674; 04-27-2012)
a. The Department regards debriefings as especially
important and urges that the fullest advantage be taken of the chief of
missions knowledge of the country of his or her past assignment. Therefore,
on return to Washington for consultation, leave, transfer, retirement, or other
purposes, the chief of mission is expected to be available on an extensive
scale for such debriefing.
b. Section 401(b) of the Foreign Service Act requires
chiefs of mission leaving the Foreign Service to perform such functions as
debriefing while on chief-of-mission salary.
c. Debriefing responsibility is assigned to the bureau
Assistant Secretary who may, in turn, delegate the preparation, planning, and
execution of the debriefing schedule to the appropriate bureau officer, working
in cooperation with the Office of the Director General and, when appropriate,
with the Bureau of Legislative Affairs.
d. After the debriefing schedule has been prepared, the
Assistant Secretary of the regional bureau will send a copy to the Director
General.
3 FAM 1418 and 1419 UNASSIGNED