5 FAH-1 H-420
PREPARING LETTERS
(CT:CH-50; 03-23-2018)
(Office of Origin: S/ES-S)
5 FAH-1 H-421 GENERAL
(CT:CH-11; 05-18-2005)
a. Prepare letters in final form as prescribed in this
chapter. See 5 FAH-1
H-500 for guidelines for drafting and preparing Congressional letters; see
the Executive Secretariat InfoLink website for guidelines for letters prepared
for the Secretary, other Department principals and the President and Vice
President.
b. Use the various features available with word
processing software, e.g., preformatted glossary (macro/template), to prepare
letters, provided the results are in accordance with the guidelines in this
chapter.
5 FAH-1 H-422 STATIONERY
(CT:CH-30; 10-07-2013)
a. Use the Department of State official letterhead
stationery for official business only (see 5 FAM 200).
b. Order Department or post letterhead stationery from
the GSA Supply Catalog, or request copies from the administrative office supply
center in the appropriate organization. All stationery must conform to the
standards in 5 FAH-7, Graphics Standards Handbook.
c. Use standard 8 1/2" by 11" Department of
State letterhead for the first page of all letters, except those prepared on
special stationery for the signature of seventh-floor principals and Assistant
Secretaries.
d. At post, place the name of the post two lines below
the letterhead.
e. For succeeding pages use 8 1/2" by 11"
white bond paper.
5 FAH-1 H-423 REWRITES
(TL:CH-4; 07-31-2002)
a. When a letter is completely rewritten, mark
diagonally through the record copy of the original letter. Staple the old
original to the record copy of the new letter if it has record value (significant
changes in text, clearances that are not repeated on the rewritten file copy,
or instructions for rewriting). If corrections are on the original instead of
the file copy, also keep the original. Place the same drafting information on
the new letter that was on the old letter. Directly below this line, show the
second author's drafting information preceded by "Rewritten:."
b. When a letter is prepared in another office to
change the signature only, enter the word "Retyped:" on the line
immediately below the identification line, followed by the office symbol,
preparer's initials, and date. Include this information on the last page of
the official record copy (see 5 FAH-1 Exhibit
H-424).
5 FAH-1 H-424 FORMATTING LETTERS
5 FAH-1 H-424.1 Margins
(TL:CH-4; 07-31-2002)
Allow at least one inch of space on letters for side, top,
and bottom margins on all pages. If necessary, adjust margins so that the
letter presents a well-balanced appearance. Keep hyphenation to a minimum and
do not hyphenate a word at the end of the last line of text on a page.
5 FAH-1 H-424.2 Date
(CT:CH-30; 10-07-2013)
a. Include the date only if the letter will be signed
the day it is prepared. Omit the date if the letter will be dispatched through
A/GIS/IPS or post communications center.
b. Place the date four lines below the Department or
post letterhead. In the Department, align the date with the "W" in
Washington, DC. At post, align it flush with the first letter in the printed
letterhead. Spell out the month followed by the day and year in numerals.
5 FAH-1 H-424.3 Page Number
(TL:CH-4; 07-31-2002)
On succeeding pages allow a one inch top margin. Center
the page number two to four lines below the top margin (e.g., -2-), depending
on the length, in Arabic numbers. Continue the text at least three lines below
the page number.
5 FAH-1 H-424.4 Inside Address
(CT:CH-30; 10-07-2013)
a. Enter the address two to four lines below the date
(depending on the length of the letter) flush with the left margin.
b. Limit the address to five lines single-spaced, flush
with the left margin. Do not use punctuation, except with common
abbreviations. Keep lines less than four inches long and indent carryover
lines four spaces from the left margin.
c. The town or city and state or country must appear
on the same line. Spell out the town or city and State and country. Use the
9-digit zip code, if available. Include at least the 5-digit zip code for all
addresses in the United States.
d. Do not use an "Attention" line (use on
envelopes only) or "Subject" line (include subject in opening
sentence) on letters.
5 FAH-1 H-424.5 Salutation
(TL:CH-4; 07-31-2002)
a. Use the addressee's title of preference (e.g., Dr.,
Mrs., etc.).
b. Enter salutation, followed by a colon flush with
left margin, two lines below the last line of the address. The relationship of
signing officer and addressee, as well as the subject matter will determine the
proper salutation. If the title is unknown, use "Mr. or "Ms."
(see 5 FAH-1
Exhibit H-426).
5 FAH-1 H-424.6 Text
(CT:CH-30; 10-07-2013)
a. Begin text two lines below the salutation.
Single-space the entire body of the letter and double-space between
paragraphs. Double-space the text in letters with fewer than 8 lines (see 5 FAH-1
Exhibit 424.6).
b. Prepare the letter in block style (flush with the
left margin). Allow at least two lines of a paragraph at the end of a page and
at least two or more lines to carry over to succeeding page(s).
c. Avoid subdividing paragraphs. However, if
numbering or subdivision is necessary, indent each subentry and align with the
first letter of text in the previous entry. Example:
I. Forward
A. Introduction
1. Chapter
a. Section
d. Quoted text of two lines or less becomes a part of
the paragraph. Use both double and single quotation marks. Example: The
regulation clearly states "...ambiguous reference such as herein,
above, below and the like must not be used. Quoted text of more than two
lines must be indented five spaces from the left and right margins and is not
to be enclosed in quotes.
e. Do not hyphenate a word at the end of a page.
f. Begin text on succeeding pages at least two lines
below the page number (see 5 FAH-1 Exhibit
H-424).
5 FAH-1 H-424.7 Complimentary
Closing
(TL:CH-4; 07-31-2002)
a. Enter the complimentary close double-spaced below
the last line of text. In the Department, align the closing with the date or
the "W" in Washington, DC on the letterhead. At post, align the
complimentary close with the first letter in the printed letterhead two lines
below the last line of text. Use "Sincerely," unless the signing
officer prefers a more formal closing (i.e., "Very truly yours").
b. The relationship of the signing officer and
addressee, the nature of the letter, and the personal preference of the signing
officer will determine if a more formal complimentary close is necessary.
5 FAH-1 H-424.8 Signature Block
(CT:CH-30; 10-07-2013)
Enter the signing officer's name four to six lines below
and flush with the complimentary close. Add the title on the next line,
directly below the name. If the title requires a carryover line, indent it
four spaces. Do not exceed four lines in a signature block.
5 FAH-1 H-424.9 Replying for a
Principal Officer
(CT:CH-30; 10-07-2013)
When answering a letter on behalf of the Secretary or a
principal officer, do not use a subscription. Begin the letter with an
appropriate phrase, such as "Secretary Doe has asked me to reply...",
The Ambassador appreciated your letter of...", "In the absence of
the Secretary...", etc.
5 FAH-1 H-424.10 Enclosures
(CT:CH-30; 10-07-2013)
a. Indicate that material is enclosed with the letter
by placing the word "Enclosure(s):" flush with the left margin at
least two lines below the signature block.
b. Assemble, number, and list each enclosure in the
order mentioned in the letter in as few words as possible. Use common
abbreviations. Single space and number two or more enclosures consecutively
(do not number a single enclosure) directly below "Enclosure(s):"
flush with the left margin. Indent any carryover lines 2 spaces from the left
margin (see 5
FAH-1 Exhibit H-424). Example:
Enclosures:
1. Management Survey
2. List of Questions and Answers for Participants
c. If more space is needed to list enclosures, enter
the notation "For enclosures, see following page" in place of the
enclosure heading. On a separate numbered page, list all enclosures below the
heading "Enclosures:" flush with the left margin.
d. Identify each enclosure with a number in the upper
right corner of the first page (Example: "Enclosure No. 1,"
"Enclosure No. 2," etc.).
e. If the enclosure is classified or administratively
controlled (SBU), follow the instructions in 5 FAH-1 H-413.
Be sure that the overall classification or control designation on the letter is
at least equal to the marking on the enclosure.
f. If only the enclosure is classified, add the
inscription "Unclassified When Separated From Classified
Enclosure(s)" directly below the classification at the bottom of all the
pages.
g. Include a copy of the enclosure(s) that is not
already a part of the record with the official record copy. Enclosures that
are not a part of the official record copy must be properly identified for easy
retrieval from the central records.
5 FAH-1 H-424.11 Copies and
Distribution
5 FAH-1 H-424.11-1 Copies
(TL:CH-4; 07-31-2002)
a. Keep copies to a minimum and provide information
copies on a need-to-know basis. Always include an official record copy (with
drafting information and original clearance signatures) for quick and easy
retrieval.
b. Follow specific Department (front office) or post
procedures for the type and number of office copies.
5 FAH-1 H-424.11-2 Distribution
(TL:CH-4; 07-31-2002)
a. When sending copies of letters to other than the
addressee and the addressee is aware of the copies furnished, indicate this
distribution by placing "cc:" flush with the left margin, two lines
below the signing officer's name or title or preceding notation. (If the
addressee is not aware, indicate "blind copy" as bc" on file
copies only.)
b. Directly below "cc" list the addressees,
single-spaced, flush with the left margin. Place a check mark (or use a
felt-tip highlighter) indicating the addressee on each information copy.
c. When informing the addressee that a copy of the
letter is being sent elsewhere, include a statement to this effect in the
text. Example: "A copy of this letter is being sent to Mr. John Doe of
the Department of Agriculture for his information."
5 FAH-1 H-424.12 Drafting and
Clearance Information
5 FAH-1 H-424.12-1 Drafting
Information
(TL:CH-4; 07-31-2002)
a. Enter drafting information only on the official
record copy and other file copies or information copies retained in the
Department or post. Place drafting information on the last page of text, two
lines below the signature block, flush with the left margin. A separate
drafting page (see 5 FAH-1
H-424.12-3) may also be used.
b. Identify drafter by office symbol, initials and last
name; preparer's initials (if prepared by other than drafter); telephone
extension; and date prepared. The drafting officer must initial the record
copy in ink.
c. Identify more than one author or a slightly revised
version of a letter by placing the second author's initials and last name
immediately following the first author's name, separated by a semicolon.
5 FAH-1 H-424.12-2 Clearance
Information
(CT:CH-14; 03-28-2007)
a. Clear correspondence prepared in the Department
according to clearance procedures in 2 FAM 1200.
b. Drafters at post must obtain local clearances
appropriate to the subject matter. If policy matters are involved, send the
original and one copy to the appropriate Department office with a cover
memorandum. After clearance, the clearing office transmits the original to the
addressee and sends one copy to A/GIS/IPS.
NOTE: Do not show clearances on
copies going outside the Department or post.
c. Enter the word "Clearances:" near the
center at the bottom of the last page of the official record copy or opposite
the drafting information on a separate drafting page (see 5 FAH-1
H-424.12-3). List directly below, single-spaced and flush with the word
"Clearances," the appropriate office symbol, initials, and last name
of each clearing officer.
d. The clearing officer must initial in ink. In cases
where the drafting officer clears the letter in draft, substance, or by
telephone, include this information after clearing officer's printed name. The
drafting officer initials in ink after the printed symbol and name.
5 FAH-1 H-424.12-3 Drafting Page
(TL:CH-4; 07-31-2002)
An optional method for recording the drafting and
clearance information is to create a separate drafting page on plain bond paper
(see 5
FAH-1 Exhibit H-424.12-3). In single-spacing, list the office symbol,
initials and last name of the drafter; preparer's initials; drafter's telephone
extension; date; and word processing document name. Place clearance
information directly opposite the drafting information immediately below the
word "Clearances." Enter the office symbol, initials and last name
of each clearing officer. Each clearing officer must initial in ink beside the
printed name unless the letter is cleared by telephone with the drafting
officer. Be sure to attach a copy of the drafting page to the record copy and
all office file copies.
5 FAH-1 H-425 ASSEMBLY FOR SIGNATURE
(TL:CH-4; 07-31-2002)
a. Arrange the complete package with the original
letter on top and follow with the courtesy copy, enclosure, information
copy(ies), and file copies (see 5 FAH-1 Exhibit
H-425).
b. If the letter is classified or administratively
controlled, prepare the necessary cover sheets and mail receipts (see 5 FAH-1 H-430,
Envelopes and Mailing).
c. If required to prepare another type of
communication simultaneously (i.e., telegram), keep all outgoing correspondence
together for review and signature. Place a routing slip on the assembled
papers listing the office symbol and location of each clearing office. List
the signing officer last.
5 FAH-1 H-426 FORMS OF ADDRESS
(CT:CH-30; 10-07-2013)
a. The proper address form, salutation, and
complimentary close are determined by social and official custom. Use the
informal style for the salutation and complimentary close, unless a more formal
style is warranted. See 5 FAH-1 Exhibit
H-426 for a list of the proper forms of address.
b. In the Department, direct questions concerning
correct titles of foreign chiefs of state, heads of government, and foreign
diplomats and officials to the Correspondence Unit of the Executive Secretariat
(S/ES-CR), or the appropriate regional bureau in the Department.
c. At post, consult the protocol officer, the
executive section, or the principal officer's secretary for correct titles.
d. Use the most common distinctive and complimentary
titles and salutations. For the correct titles of U.S. or foreign government
officials, see the U.S. Government Manual, Congressional Directory, U. S.
Department of State Telephone Directory, or the appropriate military service
register.
5 FAH-1 H-426.1 Titles
(TL:CH-4; 07-31-2002)
a. Use either "Mr." or "Madam" for
such formal titles as President, Vice President, Chairman, Secretary, and
Ambassador, e.g., Mr. President; Madam Chairman, etc. Address the spouse of a
distinguished individual as Mr. or Mrs. and surname.
b. Do not abbreviate the title preceding full names in
an address, except Mr., Mrs., or Dr. (Use Ms. in the same manner.) Abbreviate
long titles such as "Lieutenant Colonel or Brigadier General, when
necessary. Spell out titles in an address for balance and appearance.
c. Abbreviate degree designations, religious and
fraternal orders, fellowships, and military service branch titles after a
name. Enter the initials of a degree or order with periods and no spaces. Use
acronyms without periods, in capital letters for the various military services.
d. Do not combine scholastic degrees, complimentary
titles, or military service rank, except with "The Reverend." When a
name is followed by abbreviations designating religious and fraternal orders
and scholastic and honorary degrees, use the following sequence: orders
(religious first, than fraternal orders); theological degrees; academic
degrees; and honorary degrees in order of bestowal.
5 FAH-1 H-426.1-1 His or Her
Excellency
(TL:CH-4; 07-31-2002)
a. Use "His or Her Excellency" only to
address by name foreign ambassadors and other former foreign officials.
b. Omit this title when addressing the British Prime
Minister or cabinet officers of certain countries in the British Commonwealth.
c. The title "His or Her Excellency" is
retained for life.
5 FAH-1 H-426.1-2 The Honorable
(TL:CH-4; 07-31-2002)
Use "The Honorable" to address:
(1) Current and former Presidential appointees;
foreign diplomats in Washington who have the rank of minister (including a
career minister serving as charg daffaires);
(2) Heads of international organizations (unless
otherwise entitled to "His or Her Excellency" from a previous
appointment);
(3) Federal and State elected officials; and
(4) Mayors.
5 FAH-1 H-426.1-3 Dr.
(TL:CH-4; 07-31-2002)
Use "Dr." before the names of persons who have
earned degrees to warrant the title. Do not combine the title "Dr."
with any other title or abbreviation indicating scholastic degrees except
"The Reverend."
5 FAH-1 H-426.1-4 Reverend/Right
Reverend
(TL:CH-4; 07-31-2002)
Spell out the title when addressing members of the
clergy. When a member of the clergy has attained a high scholastic degree
level, use the title in combination with the level of scholastic achievement.
5 FAH-1 H-426.2 Salutations
(TL:CH-4; 07-31-2002)
a. Use the formal salutations "Sir" or
"Madam" when addressing high-ranking Federal, State, or local
officials. Use "Sir" or "Madam" when addressing court
officials by title only. For letters to businesses or private organizations,
use the formal salutations "Sirs," "Gentlemen," or
"Mesdames" when the identity of the specific addressee is not known.
b. Use the informal salutation in Department
correspondence. Use the title of preference if known. Otherwise, use Mr. or
Ms. and surname, unless the person has a specific title such as Dr. See 5 FAH-1 Exhibit
H-426 for examples of salutations.
c. Use the salutation "Dear Friends" only
when the Department's response agrees with the writers' concerns. Otherwise,
use "Dear Concerned U.S. Citizen" or a more neutral salutation as
shown in 5
FAH-1 Exhibit H-426.
d. Use the salutation synonymous with the title for
Department of State and other top-ranking government officials, such as Dear
Mr. President; Dear Mr. Secretary; or Dear Madam Ambassador, etc.
e. If it is not known whether the addressee is a male
or female, use the name as given.
Example: Dear M. C. Doe:
5 FAH-1 H-426.3 Complimentary Close
(TL:CH-4; 07-31-2002)
The complimentary close should reflect the same style as
the salutation. Use "Sincerely" or "Sincerely yours",
unless another form is preferred by the signing officer.
5 FAH-1-H-427 THROUGH H-429 UNASSIGNED
5 FAH-1 Exhibit H-424
Single-Spaced Letter
(CT:CH-30; 10-07-2013)
United States Department of State
Washington, DC 20520
March 18, 2002
Ms. Helen M. Smith
1654 16th Street, N.W.
Washington, DC 20016-1654
Dear Ms. Smith:
This exhibit shows the format for a single-spaced letter.
Allow at least one-inch margins on all sides. Adjust margins, if necessary,
for a well-balanced appearance. Use Department of State or post letterhead
stationery for the first page and plain bond paper for succeeding pages. Omit
the date unless the letter will be signed the same day. Place the date two to
four lines (depending on the length of the letter) below the Department or post
letterhead. In the Department, align the date with the "W" in
Washington, DC; at post, align flush with the right margin. See 5 FAH-1 H-413
for further information regarding classified letters.
Begin the address two to four lines below the date or
classification. Enter the salutation two lines below the address. Use the
personal titles "Mr." or "Ms." unless another title is
known or preferred by the addressee. Begin the text two lines below the
salutation. Single space text in block style, and double space between
paragraphs.
Use the complimentary close, "Sincerely" unless
the signing officer prefers another form. Use "Very truly yours" for
a more formal closing. Place the complimentary close two lines below the last
line of text and align with the date or letterhead. Type the signature block
four to six lines below the complimentary closing. Number enclosures (if more
than one) consecutively, directly under the word "Enclosures." Place
drafting and clearing information on file copies only.
Sincerely,
Jane E. Doe
Chief, Personnel Division
Enclosures:
1. Correspondence Handbook and Related Materials
2. Security Regulations
-2-
On succeeding pages center the page number two to four
lines below the top margin (depending on the length) in Arabic numbers.
Continue the text at least three lines below this number.
Enter drafting and clearance information at the bottom of
the last page of text, two lines below the signature or preceding notation or
use a separate drafting page (see 5 FAH-1 Exhibit H-424.12-3). The drafting
and clearance officers initial in ink near the printed name.
In the case of two authors or minor revisions not
requiring complete rewrites, place the initials and name of the second drafting
officer immediately following the name of the first drafting officer, separated
by a semicolon. Example: A/EX:ABDoe:CCFO:jd 3/9/03.
When the letter is completely rewritten, mark diagonally
through the record copy of the original letter. Staple the old original copy
to the record copy of the new letter if it has record value (significant
changes in text, clearances that are not repeated on the rewritten file copy,
or instructions for rewriting). If corrections are on the original instead of
the file copy, also keep the original. Enter the same drafting information on
the new letter that was on the old letter. Directly below this line, show the
second author's drafting information preceded by "Rewritten:."
When a letter is retyped in another office for a different
signature without any change in text, enter the word "Retyped:" on
the line immediately below the drafting information, followed by the office
symbol, preparer's initials, and date. Example:
A/EX - JMDow:fw 3/9/03
Retyped: NEP:ab 3/10/03
Enter drafting and clearance information only on copies
retained in the Department or post. List the office symbol, preparer's
initials, and surname of each clearing officer.
Sincerely,
Amy T. Doe
Correspondence Officer
cc: A/EX:JAdams
5 FAH-1 Exhibit H-424.6
Double-Spaced Letter
(TL:CH-4; 07-31-2002)
Embassy of the United States of America
Tokyo, Japan
April 15, 2002
Mr. John B. Doe
President, Correspondence Control
123 Main Street
Paris, FRANCE
Dear Mr. Doe:
Double-space the text of a short (8 lines or less),
one-paragraph letter. Follow the
same format in 5 FAH-1 Exhibit H-424 for all other parts of the letter. Adjust
the
margins, date, and address to present a well-balanced appearance on the page.
Sincerely,
William
J. Doey
American Consul
5 FAH-1 Exhibit H-424.12-3
Drafting PageLetters
(TL:CH-4; 07-31-2002)
Drafted: Cleared:
A/EX:JDoe:ja IRM/IAP:MJFuller
3/1/02 X70441 IRM/MSO:BJDoe
Budget Document #10 IRM/OPS:PDHum
5 FAH-1 Exhibit H-425
Assembly for SignatureLetters
(TL:CH-4; 07-31-2002)
5 FAH-1 Exhibit H-426
Forms of Address
(CT:CH-30; 10-07-2013)
This exhibit gives examples of titles, address lines and
salutations. Keep in mind that the titles and addresses that would normally
fit on one line on a letter or envelope have been moved to the next line and
indented. The city/State line is not shown for most Washington, DC examples.
See the Executive Secretariat InfoLink website for correspondence signed by a
seventh-floor principal to the President and other officials. For the names
and titles of White House staff members, see the current U. S. Government
Manual or the Congressional Directory, or call the Correspondence Unit of the
Executive Secretariat (S/ES-CR).
THE WHITE HOUSE
ADDRESSEE
ADDRESS SALUTATION
|
The President
|
The President
The White House
|
Dear Mr./Madam President:
|
|
Former President
|
The Honorable
(full name)
(no title)
(address)
|
Dear Mr. (surname):
|
|
Wife of the President
|
Mrs. (full name)
The White House
Washington, DC
|
Dear Mrs. (surname):
|
|
Assistant or Special Asst. to the President
|
The Honorable
(full name)
Assistant (Special Assistant)
to the President for (title)
The White House
Washington, DC
|
Dear Mr./Ms. (surname):
|
|
Director, Office of
Management and
Budget
|
The Honorable
(full name)
Director, Office of Management
and Budget
Washington, DC
|
Dear Mr./Ms. (surname):
|
THE VICE PRESIDENT
ADDRESSEE ADDRESS
SALUTATION
|
The Vice President
|
The Vice President
The White House
Washington, DC
|
Dear Mr./Madam Vice President:
|
|
Former Vice President
|
The Honorable
(full name)
(no title)
(address)
|
Dear Mr. (surname):
|
|
Wife of the Vice President
|
Mrs. (full name)
(address)
|
Dear Mrs. (surname):
|
THE FEDERAL JUDICIARY U.S. Supreme Court
ADDRESSEE
ADDRESS SALUTATION
|
The Chief Justice
|
The Chief Justice
The Supreme Court
Washington, DC
|
Dear Chief Justice:
|
|
Wife of the Chief Justice
|
Mrs. (full name)
(address)
|
Dear Mrs. (surname):
|
|
Associate Justice
|
Justice (surname)
The Supreme Court
|
Dear Justice (surname):
|
|
The Clerk of the Supreme Court
|
The Clerk of the
Supreme Court
The Supreme Court
|
Dear Mr./Ms. (surname):
|
THE FEDERAL JUDICIARY - Court Officers
ADDRESSEE
ADDRESS SALUTATION
|
Presiding Justice
|
The Honorable
(full name)
Presiding Justice
(name of court)
(address)
|
Dear Justice (surname):
|
|
Judge of a Court
|
The Honorable
(full name)
Chief Justice (or Judge)
U.S. Court of
(name of court)
(address)
|
Dear Judge (surname):
|
|
Clerks of Court
|
Clerk of the (name of court;
if a U.S. District court, name district)
(address)
|
Dear Mr./Ms. (surname):
|
THE CONGRESS - U.S. Senate
ADDRESSEE
ADDRESS SALUTATION
|
President of the Senate
|
The Honorable
(full name)
President of the Senate
|
Dear Mr./Madam President:
|
|
President pro tempore of the Senate
|
The Honorable
(full name)
President pro tempore
of the Senate
|
Dear Senator (surname):
|
|
Majority Leader or Minority Leader
|
The Honorable
(full name)
U.S. Senate
|
Dear Senator (surname):
|
|
Committee Chairman
|
The Honorable
(full name)
Chairman, Committee on (name)
U.S. Senate
|
Dear Mr./Madam Chairman:
|
|
Subcommittee Chairman
|
The Honorable
(full name)
Chairman, Subcommittee on (name)
Committee on (name)
U.S. Senate
|
Dear Mr./Madam Chairman:
|
|
Senator
(DC office)
|
The Honorable
(full name)
U.S. Senate
|
Dear Senator (surname):
|
|
(District office)
|
The Honorable
(full name)
(address)
|
Dear Senator (surname):
|
|
Senator-elect
|
The Honorable
(full name)
U.S. Senator-elect
(address, if given) or
Senate Office Building
Washington, DC 20510
|
Dear Mr./Madam (surname):
|
|
Former Senator
|
The Honorable
(full name)
(address)
|
Dear Senator (surname):
|
|
Office of a deceased Senator
|
Office of the late
Senator
(full name)
U.S. Senate
|
Sirs: or Dear Mr./Ms.
(name of contact):
|
|
Chaplain of the United States Senate
|
The Reverend
(full name)
(Chaplain of the Senate)
|
Dear Mr./Dr., etc. (surname):
|
|
Secretary of the United States Senate
|
The Honorable
(full name)
Secretary of the Senate
U.S. Senate
|
Dear Mr./Ms. (surname):
|
THE CONGRESS U.S. House of Representatives
ADDRESSEE
ADDRESS SALUTATION
|
Speaker of the House of Representatives
|
The Honorable
(full name)
Speaker of the
House of Representatives
|
Dear Mr./Madam Speaker:
|
|
Majority Leader or Minority Leader
|
The Honorable
(full name)
House of Representatives
|
Dear Mr./Ms. (surname):
|
|
Committee Chairman
|
The Honorable
(full name)
Chairman, Committee on (name)
House of Representatives
|
Dear Mr./Madam Chairman:
|
|
Subcommittee Chairman
|
The Honorable
(full name)
Chairman, Subcommittee on (name)
Committee on (name)
House of Representatives
|
Dear Mr./Madam Chairman:
|
|
Representative (Washington, DC office)
|
The Honorable
(full name)
House of Representatives
|
Dear Mr./Ms. (surname):
|
|
(District office)
|
The Honorable
(full name)
(address)
|
Dear Mr./Ms. (surname):
|
|
Representative-elect
|
The Honorable
(full name)
U.S. Representative-elect
(address) or
House Office Building
Washington, DC 20515
|
Dear Mr./Ms. (surname):
|
|
Former Representative
|
The Honorable
(full name)
(address)
|
Dear Mr./Ms. (surname):
|
|
Office of a Deceased Representative
|
Office of the late
(full name)
House of Representatives
|
Sirs/Dear Mr./Ms.
(name of contact):
|
|
Chaplain of the House of Representatives
|
The Reverend
(full name)
Chaplain of the House of
Representatives
|
Dear Mr./Dr., etc. (surname):
|
|
Clerk of the House
|
The Honorable
(full name)
Clerk of the House of
Representatives
|
Dear Mr./Ms. (surname):
|
|
Resident Commissioner
|
The Honorable
(full name)
Resident Commissioner from
Puerto Rico
House of Representatives
|
Dear Mr./Ms. (surname):
|
|
Delegate
|
The Honorable
(full name)
Delegate of (Guam, Virgin Islands, Washington, DC)
House of Representatives
|
Dear Mr./Ms. (surname):
|
THE CONGRESS - Joint Committees
NOTE: See the Congressional Directory for the names of
the Standing Committees of the Senate and House of Representatives and Joint
Congressional Committees.
ADDRESSEE
ADDRESS SALUTATION
|
Chairman
|
The Honorable
(full name)
Chairman, Joint Committee on
(committee name)
Congress of the United States
|
Dear Mr./Madam Chairman:
|
LEGISLATIVE AGENCIES
ADDRESSEE
ADDRESS SALUTATION
|
Librarian of Congress
|
The Honorable
(full name)
The Librarian of Congress
(address)
|
Dear Mr./Ms. (surname):
|
|
Comptroller General
|
The Honorable
(full name)
Comptroller General
of the United States
(address)
|
Dear Mr./Ms. (surname):
|
|
Public Printer
|
The Honorable
(full name)
Public Printer
(address)
|
Dear Mr./Ms. (surname):
|
EXECUTIVE DEPARTMENTS
NOTE: Cabinet Secretaries represent the following
Departments: Agriculture; Commerce; Defense; Education; Energy; Health and
Human Services; Housing and Urban Development; Interior; Justice; Labor; State;
Transportation; Treasury; and Veterans.
ADDRESSEE
ADDRESS SALUTATION
|
Member of the Cabinet
|
The Honorable
(full name)
Secretary of (Department)
(Department )
(address)
|
Dear Mr./Madam Secretary:
|
|
Acting Member of the Cabinet Addressed as Secretary
|
The Honorable
(full name)
Acting Secretary of (Department)
(Department)
(address)
|
Dear Mr./Ms. (surname):
|
|
Deputy Secretary
|
The Honorable
(full name)
Deputy Secretary of
(Department)
(address)
|
Dear Mr./Ms. (surname)
|
|
Under Secretary
|
The Honorable
(full name)
Under Secretary of (Department)
(Department)
(address)
|
Dear Mr./Ms. (surname):
|
|
Assistant Secretary
|
The Honorable
(full name)
Assistant Secretary of (Department)
|
Dear Mr./Ms. (surname):
|
|
Attorney General
|
The Honorable
(full name)
The Attorney General
|
Dear Mr./Ms Madam
Attorney General:
|
|
Solicitor General
|
The Honorable
(full name)
Solicitor General
(address)
|
Dear Mr./Ms. Madam
Solicitor General:
|
|
United States Attorney/Mr./Ms. (full name) Marshal
|
United States Attorney
or Marshal for the (Region)
District of (State)
(address)
|
Dear Mr./Ms. (surname): (Marshal)
|
|
Commissioner of Internal Revenue
|
The Honorable
(full name)
Commissioner of Internal Revenue
Department of the Treasury
(address)
|
Dear Mr./Madam Commissioner:
|
|
District Director of Internal Revenue
|
Mr./Ms. (full name)
District Director
of Internal Revenue
(address)
|
Dear Mr./Ms. (surname):
|
|
Commissioner of Customs
|
The Honorable
(full name)
Commissioner of Customs
Department of the Treasury
(address)
|
Dear Mr./Madam (surname)
|
INDEPENDENT AGENCIES
ADDRESSEE
ADDRESS SALUTATION
|
Postmaster General
|
The Honorable
(full name)
Postmaster General
(address)
|
Dear Mr./Madam Postmaster General:
|
|
Head of a Federal Agency, Authority, or Board Agency, if
official is
|
The Honorable
(full name)
(title)
(agency name)
(address)
|
Dear Mr./Ms. (surname):
|
|
Head of a major organization within an a Presidential
appointee
|
The Honorable
(full name)
(title), (organization name)
(agency name)
(address)
|
Dear Mr./Ms. (surname):
|
|
President of a Commission or Board
|
The Honorable
(full name)
President, (commission name)
(address)
|
Dear Mr./Ms. (surname):
|
|
Chairman of a Commission or Board
|
The Honorable
(full name)
Chairman, (commission name)
(address)
|
Dear Mr./Madam Chairman:
|
UNITED STATES MISSIONS
ADDRESSEE
ADDRESS SALUTATION
|
U.S. Ambassador
|
The Honorable
(full name)
U.S. Ambassador
(city)
|
Dear Mr./Madam Ambassador:
|
|
U.S. Ambassador (with military rank)
|
(full rank, full name)
U.S. Ambassador
(city)
|
Dear (rank, surname):
|
|
Former U.S. Non-Career Ambassador
|
The Honorable
(full name)
(address)
|
Dear Mr./Ms. (surname):
|
|
Former American Career Ambassador (Public Law 96-465, 94
Stat.2084)
|
The Honorable
(full name)
(no title)
(address)
|
Dear Mr./Madam Ambassador:
|
|
Personal (Special) Representative of the President
|
The Honorable
(full name)
Personal Representative of the President
of the United States of America to (place)
(country)
(address)
|
Dear Mr./Ms. (surname):
|
|
U.S. Charg d'Affaires ad interim
|
Mr./Ms. (full name)
Charg d'Affaires ad interim
of the United States of America
(address)
|
Dear Mr./Ms. (surname):
|
|
U.S. Foreign Service Officer with personal rank of
Minister
|
The Honorable
(full name)
(rank at post: Minister or Minister-Counselor)
U.S. Embassy
(address) or
|
Dear Mr./Ms. (surname):
|
|
|
The Honorable
(full name), Minister
U.S. Embassy
(address)
|
Dear Mr./Ms. (surname):
|
|
U.S. Consul General (Consul, Vice Consul)
|
Mr./Ms. (full name)
U.S. Consul General
(Consul, Vice Consul)
(address)
for
|
Dear Mr./Ms. (surname):
|
FOREIGN DIPLOMATIC MISSIONS TO THE UNITED STATES
NOTE: See 5 FAH-1 H-600,
Diplomatic Notes for instructions on preparing diplomatic notes. Consult the
Correspondence Unit of the Executive Secretariat (S/ES-CR) for correct titles
of foreign chiefs of state, heads of government, and foreign diplomats.
ADDRESSEE
ADDRESS SALUTATION
|
Foreign Ambassador in the United States
|
His (Her) Excellency
(full name)
Ambassador of (country)
Washington, DC
|
Dear Mr./Madam Ambassador:
|
|
Minister (foreign) in the United States (Head of a
Legation)
|
The Honorable
(full name)
Minister of (country)
Washington, DC
|
Dear Mr./Madam Minister:
|
|
Charg d'Affaires ad interim (foreign) in the United
States
|
Mr./Madam
(full name)
Charg d'affaires ad interim
of (country)
Washington, DC
|
Dear Mr./Madam Charg dAffaires:
|
|
Charge dAffaires ad interim (foreign) in the United
States with rank of Minister
|
The Honorable
(full name)
Charge dAffaires ad interim
of (country)
Washington, DC
|
Dear Mr./Madam Foreign Charg dAffaires:
|
|
Minister Counselor (foreign) in the United States
|
The Honorable
(full name)
Minister Counselor
Embassy of (country)
Washington, DC
|
Dear Mr./Madam Minister:
|
|
Minister of Economic Affairs (foreign) in the United
States
|
The Honorable
(full name)
Minister of Economic Affairs
Embassy of (country)
Washington, DC
|
Dear Mr./Madam Minister:
|
INTERNATIONAL ORGANIZATIONS
NOTE: Follow normal diplomatic procedures to communicate
with most international organizations. Address communications to the ranking
officer of an international organization that has no full-time representative.
Address the official as "The Honorable" unless otherwise entitled to
His (Her) Excellency.
ADDRESSEE
ADDRESS SALUTATION
|
Organization with no Representative to the United States
|
The (title of officer)
of the (organization name)
(address)
|
Sir:/Madam:
|
INTERNATIONAL ORGANIZATIONS - The Organization of American
States
ADDRESSEE
ADDRESS SALUTATION
|
Secretary General
of the Organization
of American States
|
The Honorable
(full name)
Secretary General of the
Organization of American States
Washington, DC
|
Dear Mr./Madam Secretary
General:
|
|
Assistant Secretary General of the Organization of
American States
|
The Honorable
(unless otherwise
entitled to His/Her Excellency)
(full name)
Assistant Secretary General of the Organization of American States
Washington, DC
|
Dear Mr./Ms. (surname):
|
INTERNATIONAL ORGANIZATIONS - The United Nations
NOTE: Direct communication with the United Nations is
inappropriate. Send all notes for the United Nations through the U. S.
Representative, with a cover note containing appropriate instructions. Address
the United Nations official as "The Honorable," unless otherwise
entitled to His/Her Excellency.
ADDRESSEE
ADDRESS SALUTATION
|
Secretary General of the United Nations
|
The Honorable
(full name)
Secretary General of
the United Nations
New York, New York
|
Dear Mr./Madam Secretary
General:
|
|
United States Representative to the United Nations
|
The Honorable
(full name)
U.S. Representative to the
United Nations
New York, New York
|
Dear Mr./Madam Ambassador:
|
|
Chairman, United States
|
Honorable (rank)
|
Dear (rank) (surname):
|
|
Delegation to the United Nations Military Staff
Committee
|
(full name), (service abbr.)
Chairman, U.S. Delegation to the United Nations Military Staff Committee
U.S. Mission to the United Nations
(address)
|
|
|
Senior Representative of the United States to the
General Assembly of the United Nations
|
The Honorable
(full name)
Senior Representative of the United
States to the General Assembly of the United Nations
New York, New York
|
Dear Mr./Ms. (surname):
|
|
Senior Military Adviser
To the U.S. Delegation to the United Nations General Assembly
|
(full rank, full name)
Senior Military Adviser
U.S. Delegation to the United
Nations General Assembly
New York, New York
|
Dear (rank, surname):
|
|
U.S. Representative on the Economic and Social Council
|
The Honorable
(full name)
U.S. Representative on the
Economic and Social Council of the
United Nations
New York, New York
|
Dear Mr./Madam Ambassador:
|
|
U.S. Representative on the United Nations Disarmament
Commission
|
The Honorable
(full name)
U.S. Representative on the
Disarmament Commission of the
United Nations
New York, New York
|
Dear Mr./Madam Ambassador:
|
|
U.S. Representative on the Trusteeship Council
|
The Honorable
(full name)
U.S. Representative on the
Trusteeship Council of the United
Nations
New York, New York
|
Dear Mr./Madam Ambassador:
|
STATE AND LOCAL GOVERNMENTS
ADDRESSEE
ADDRESS SALUTATION
|
State Governor
|
The Honorable
(full name)
Governor of (State)
(address)
|
Dear Governor (surname):
|
|
Acting State Governor
|
The Honorable
(full name)
Acting Governor of (State)
(address)
|
Dear Mr./Ms. (surname):
|
|
Lieutenant Governor
|
The Honorable
(full name)
Lieutenant Governor of (State)
(address)
|
Dear Mr./Ms. (surname):
|
|
Secretary of State of a State
|
The Honorable
(full name)
Secretary of State
of (State name)
(address)
|
Dear Mr./Madam Secretary:
|
|
Chief Justice of a State
Supreme Court
|
The Honorable
(full name)
Chief Justice
Supreme Court of the State
of (State name)
(address)
|
Dear Mr./Madam Chief Justice:
|
|
State Attorney
General
|
The Honorable
(full name)
Attorney General
State of (State name)
(address)
|
Dear Mr./Madam Attorney
General:
|
|
State Treasurer, Comptroller, or Auditor
|
The Honorable
(full name)
Treasurer of (State name)
(address)
|
Dear Mr./Ms. (surname):
|
|
President, State Senate
|
The Honorable
(full name)
President of the Senate of the
State of (State name)
(address)
|
Dear Mr./Ms. (surname):
|
|
State Senator
|
The Honorable
(full name)
(State name) Senate
(address)
|
Dear Mr./Ms. (surname):
|
|
Speaker, State House of Representatives, House of
Delegates, or Assembly
|
The Honorable
(full name)
Speaker of the House of Representatives
of the State of (State name)
(address)
|
Dear Mr./Ms. (surname):
|
|
State Representative, Assemblyman or Delegate
|
The Honorable
(full name)
(State name) House of Representatives
(Assembly or House of Delegates)
(address)
|
Dear Mr./Ms. (surname):
|
|
Mayor
|
The Honorable
(full name)
Mayor of (city name)
(address)
|
Dear Mayor (surname):
|
CHURCH OFFICIALS
ADDRESSEE
ADDRESS SALUTATION
|
Protestant Minister, Pastor, or Rector (with doctoral
degree)
|
The Reverend
(full name, doctoral degree)
(name of church)
(address)
|
Dear Dr. (surname):
|
|
Protestant Minister, Pastor, or Rector (no doctoral
degree)
|
The Reverend
(full name)
(name of church)
(address)
|
Dear Rev. Mr. (surname):
|
|
Rabbi (with doctoral degree)
|
Rabbi (full name, degree)
(Synagogue)
(address)
|
Dear Dr./Rabbi (surname):
|
|
Rabbi (without doctoral degree)
|
Rabbi (full name)
(Synagogue)
(address)
|
Dear Rabbi (surname):
|
|
Catholic Cardinal
|
His Eminence
(first name) Cardinal
(surname)
(address)
|
Dear Cardinal (surname):
|
|
Catholic Archbishop
|
The Most Reverend
(full name, doctoral degree)
Archbishop of (archdiocese)
(address)
|
Dear Archbishop (surname):
|
|
Catholic Bishop
|
The Most Reverend
(full name) Bishop
of (diocese)
(address)
|
Dear Bishop (surname):
|
|
Catholic Monsignor (higher rank)
|
The Right
Reverend Monsignor
(full name)
(address)
|
Dear Monsignor (surname):
|
|
Catholic Monsignor (lower rank)
|
The Very
Reverend Monsignor
(full name)
(address)
|
Dear Monsignor (surname):
|
|
Catholic Priest
|
The Reverend
(full name, initials of order, if any)
(address)
|
Dear Father (surname):
|
|
Catholic Mother Superior of an Institution
|
The Reverend
Mother Superior, (initials of order, if used)
(name of institution)
(address)
|
Dear Reverend Mother:
|
|
Catholic Sister
|
Sister (full name, order, if used)
(name of institution)
(address)
|
Dear Sister (first or first two given names):
|
|
Catholic Brother
|
Brother (given name)
(name of institution)
(address)
|
Dear Brother (given name):
|
|
Mormon Bishop
|
Mr. (full name)
Church of Jesus Christ of
Latter-Day Saints
(address)
|
Dear Mr. (surname):
|
|
Presiding Episcopal Bishop
|
The Most Reverend
(full name, degrees)
Presiding Bishop of the
Episcopal Church
(address)
|
Dear Bishop (surname):
|
|
Episcopal Bishop
|
The Right Reverend
(full name, degrees)
Bishop of (diocese)
(address)
|
Dear Bishop (surname):
|
|
Episcopal Dean
|
The Very Reverend
(full name, degrees)
Dean of (church)
(address)
|
Dear Dean (surname):
|
|
Methodist Bishop
|
The Reverend
(full name degrees)
Methodist Bishop
(address)
|
Dear Bishop (surname):
|
|
Chaplain
(Military services)
|
Chaplain (full name)
(rank, service designation)
(address)
|
Dear Chaplain (surname):
|
MILITARY SERVICES - Army, Air Force, Marine Corps
ADDRESSEE
ADDRESS SALUTATION
|
General, Lieutenant General, Major or Brigadier General
|
(full rank, full name)
General, Service (abbr.)
(address)
|
Dear General (surname):
|
|
Colonel, or Lieutenant
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Colonel (surname):
|
|
Major
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Major (surname):
|
|
Captain
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Captain (surname):
|
|
First Lieutenant,
Second Lieutenant
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Lieutenant (surname):
|
|
Chief Warrant Officer or Warrant Officer
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Mr. (surname):
|
|
Master Sergeant, Sergeant Major, Sergeant First Class,
Technical Sergeant, Staff Sergeant, or Sergeant
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Sergeant (surname):
|
|
Corporal
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Corporal (surname):
|
|
Specialist, classes
4 through 9
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Specialist (surname):
|
|
Private First Class, or Private
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Private (surname):
|
|
Airman First Class
Airman Second Class,
Airman Third Class, or
Basic Airman
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Airman (surname):
|
|
Retired Officer
|
(full rank, full name)
Service (abbr.), Retired
(address)
|
Dear (rank, surname):
|
MILITARY SERVICES Navy
ADDRESSEE
ADDRESS SALUTATION
|
Admiral, Vice Admiral, Rear Admiral
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Admiral (surname):
|
|
Captain
|
(full rank, full name),
Service (abbr.)
(address)
|
Dear Captain (surname):
|
|
Commander, Lieutenant Commander
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Commander (surname):
|
|
Lieutenant, Lieutenant Junior Grade
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Lieutenant (surname):
|
|
Ensign
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Ensign (surname):
|
|
Chief Warrant Officer 4
Chief Warrant Officer 3
Chief Warrant Officer 2
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Chief Warrant Officer (surname):
|
|
Master Chief Petty Officer,
Chief Petty Officer, Service
Chief Petty Officer
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Chief Petty Officer Senior (surname):
|
|
Petty Officer First Class
Petty Officer Second Class
Petty Officer Third Class
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Petty Officer (surname):
|
|
Seaman
|
(full rank, full name)
Service (abbr.)
(address)
|
Dear Seaman (surname):
|
|
Retired Officer
|
(full rank, full name)
Service (abbr.), Retired
(address)
|
Dear (rank, surname):
|
SCHOOL OFFICIALS
ADDRESSEE
ADDRESS SALUTATION
|
University or College
President or Chancellor
(with doctoral degree)
|
Dr. (full name)
President
(institution name)
(address)
|
Dear Dr. (surname):
|
|
University or College
President or Chancellor
(without doctoral degree)
|
Mr./Ms. (full name)
President
(institution name)
(address)
|
Dear Mr./Ms. (surname):
|
|
Dean of a School
College or Faculty
(with doctoral degree)
|
(full name, degree)
School of (name)Dean
(name of Department or School)
(institution name)
(address)
|
Dear Dr. (surname):
|
|
Dean of a School
College or Faculty
(without doctoral degree)
|
(full name)
School of (name)Dean (name of Department or School)
(institution name)
(address)
|
Dear Dean (surname):
|
|
Professor, Associate
Professor
(with doctoral degree)
|
Professor Dr. (full name, degree)
Department of (name of Department or School)
(name of institution)
(address)
|
Dear Dr. (surname):
|
|
Professor, Associate
Professor
(without doctoral degree)
|
Professor (full name)
Department of (name of Department or School)
(name of institution)
(address)
|
Dear Professor (surname):
|
|
Associate Professor,
Assistant Professor
|
Mr. (full name)
Associate (or Assistant) Prof.
Department of (name)
(name of institution)
(address)
|
Dear Professor (surname):
|
PHYSICIANS AND LAWYERS
ADDRESSEE
ADDRESS SALUTATION
|
Physician
|
(full name), M.D.
(address)
|
Dear Dr. (surname):
|
|
Lawyer
|
Mr./Ms. (full name)
(name of firm)
(address)
|
Dear Mr./Ms. (surname):
|
|
Doctor of Medicine (M.D.)
Doctor of Dental
Surgery (D.D.S.)
Doctor of Veterinary
Medicine (D.V.M.)
|
Full name, M.D.
(or D.D.S. or D.V.M.)
(address)
|
Dear Dr. (surname):
|
PRIVATE INDIVIDUALS and ORGANIZATIONS
NOTE: Always use the title of preference. The nature of
the correspondence, the writer's position, and the signing officer's
preference, will determine the salutation. Boys under 13 may be addressed as
Master and the full name. In cases where there are multiple signers or long
names, use a general salutation such as Friends or Concerned Americans. Use
"Friends," but only for nonprofessionals (students), and never for
petitions. The salutations "and Associates" and "and
Colleagues" indicate a professional working relationship, while
"Members" is general for organizations.
ADDRESSEE
ADDRESS SALUTATION
|
One individual
|
Mr./Ms. (full name)
(address)
|
Dear Mr./Ms. (surname):
|
|
Two or more individuals
|
Mr. and Mrs.
(full name)
(address)
|
Dear Mr. and Mrs. (surname):
|
|
|
Mr. (full name) and
Mr. (full name)
(address)
|
Dear Mr. (surname) and
Mr. (surname):
|
|
|
Mrs. (full name) and
Miss (full name)
(address)
|
Dear Mrs. (surname) and Miss (surname)
|
|
|
Ms. (full name) and
Mr. (full name)
(address)
|
Dear Ms. (surname) and Mr. (surname):
|
|
|
Ms. (full name) and
Ms. (full Name)
(address)
|
Dear Ms. (surname) and Ms. (surname):
|
|
Men
|
Messrs. (full name)
and (full name)
(address)
|
Dear Messrs. (surname) and (surname):
|
|
Married Women
|
Mmes. (full name)
and (full name)
(address)
|
Dear Mmes. (surname) and (surname):
|
|
Unmarried Women
|
Misses (full name)
(full name)
(address)
|
Dear Misses (surname) and (surname)
|
|
Same Surname
|
Messrs. (given name) and (full name)
(address)
|
Dear Messrs. (surname):
|
|
Organizations
|
Members
(organization name)
(address)
|
Dear Members (etc.):
|
|
|
Mr. (full name) and Associates or (Colleagues)
(organization name)
(address)
|
Dear Mr. (surname) and Associates (etc.):
|
|
Informal groups
|
Ms. (full name) and
Friends
First Grade
Lothian Elementary School
(address)
|
Dear Students:
|
|
Petitions
|
Ms. (full name) and
Cosigners
(address)
|
Dear Ms. (surname) and
Cosigners:
|