5 FAH-2 H-400
TELEGRAM HANDLING
5 FAH-2 H-410
TELEGRAM HANDLING
(CT:TEL-69; 08-17-2018)
(Office of Origin: A/GIS/IPS)
5 FAH-2 H-411 SCOPE
(CT:TEL-14; 07-28-2005)
(Uniform State/USAID)
For the purposes of this handbook, telegram handling
addresses: how telegrams are sorted, filed, and stored, based on precedence
designators and handling instructions.
5 FAH-2 H-412 RESPONSIBILITIES
5 FAH-2 H-412.1 Post Records
Officer
(CT:TEL-14; 07-28-2005)
(Uniform State/USAID)
a. The Post Records Officer provides technical
assistance to post personnel in maintaining records and coordinating annual
records disposal and retirement.
b. The Post Records Officer is the officer in charge of
the Information Programs Center (IPC), usually the Information Programs Officer
(IPO) or, depending upon posts staffing pattern, the Information Management
Officer (IMO).
5 FAH-2 H-412.2 Top Secret Control
Officer (TSCO)
(CT:TEL-69; 08-17-2018)
(Uniform State/USAID)
a. The Top Secret Control Officer (TSCO) is a senior
officer (e.g., Deputy Chief of Mission (DCM) or senior grade officer of the
bureau, who can make operational decisions concerning the use and distribution
of Top Secret material. The principle officer of each post or executive
director of each bureau (or equivalent) must designate in writing, the person
taking on TSCO responsibilities (see 12 FAM 512.1-4)).
b. The TSCO is responsible for safeguarding Top Secret
material, including origination, marking, accounting for, storage, duplication,
transmission, and destruction.
c. At most field posts, the TSCO is the Deputy Chief
of Mission and alternate is the IMO or the IPO. (See 12 FAM 512.1-4
for more information on TSCO.)
5 FAH-2 H-412.3 Information Systems
Security Officer (ISSO)
(CT:TEL-69; 08-17-2018)
(State)
The ISSO implements the Departments Automated Information
Systems (AIS) security program on all classified and unclassified AISs. He or
she advises the Information Systems Officer (ISO) on AIS security issues and
works closely with the Systems Manager or Systems Administrator to implement
Department of State AIS security policies and procedures. Responsibilities are
usually assigned to an IM or DS person at post. (See 12 FAM 613.4 and 622.1-1 for more information on ISSO
responsibilities.)
5 FAH-2 H-412.4 Communications
Security (COMSEC) Officer
(CT:TEL-14; 07-28-2005)
(State)
The COMSEC Officer is responsible for and, with the COMSEC
Custodian, maintains the integrity of all COMSEC assets at post. The IMO is
the post's COMSEC Officer (see 5 FAM 121.1).
At posts without an IMO, the IPO is responsible for ensuring all COMSEC duties
are correctly discharged (see 5 FAM 121.2).
5 FAH-2 H-412.5 Communications
Security (COMSEC) Custodian
(CT:TEL-14; 07-28-2005)
(State)
The COMSEC Custodian is responsible for all COMSEC assets
inventory and control. This responsibility is usually rotated among all IM
personnel at post (see 5 FAM 121).
5 FAH-2 H-412.6 Diplomatic
Telecommunications Service - Program Office (DTS-PO) Representative
(CT:TEL-14; 07-28-2005)
(Uniform State/USAID)
The post's DTS-PO representative is the contact person for
all topics relating to DTS-PO responsibilities, especially transmission
equipment, circuits, and combined transmission facilities. The IMO or IPO is
the DTS-PO representative.
5 FAH-2 H-412.7 Information
Management (IM) Duty Officer
(CT:TEL-14; 07-28-2005)
(Uniform State/USAID)
a. All IMS personnel must serve as the IM Duty Officer
in turn unless exempted at the discretion of the post.
b. The IM Duty Officer is responsible for processing
high precedence telegraphic traffic after normal business hours, on weekends,
or on holidays, as necessary.
c. The IM Duty Officer is also responsible for responding
to emergency IT equipment problems outside of normal business hours, as
necessary. Other staff may be called in for assistance as required.
5 FAH-2 H-412.8 Information Programs
Center (IPC) Personnel
(TL:TEL-14; 07-28-2005)
(Uniform State/USAID)
IPC personnel process incoming and outgoing telegrams
using a telegraphic processor; reproduce and disseminate telegrams according to
classification, handling instructions and precedence; and maintain central
files of posts special captioned telegrams and top secret documents.
5 FAH-2 H-412.9 Local Configuration
Control Board (CCB)
(CT:TEL-35; 01-28-2013)
(Uniform State/USAID)
a. Membership of the Local CCB will vary from site to
site but must include the IMO, IPO, ISO, ISSO, and customer representation that
is necessary to best accommodate the overall IT objectives at the post.
b. The Local CCB is involved in the process to acquire
IT software and hardware products for the LAN, OpenNet, ClassNet, and other
shared IT equipment. The Local CCB determines whether the IT asset will migrate
outside the local domain or LAN.
c. If the IT asset is contained within the local SBU
domain or LAN, the Local CCB should test the application as much as possible to
ensure it does not conflict with any corporate or locally-developed software
that is already running on the local LAN and may approve its use.
d. If the asset is connected to OpenNet (i.e., software
transits the site core router and interfaces with the Department, another post,
or the Internet), then after local testing, it must be presented to the
Department's IT CCB for evaluation to make sure it does not adversely impact
the corporate infrastructure.
e. If the IT asset is destined for the ClassNet
environment (either locally or across the WAN) the Local CCB may test and
process the request, but must submit it to the Departments IT CCB for review
and approval.
f. The IMO chairs the Local CCB. The IPO and ISO sit
on the board (see 5
FAM 121).
5 FAH-2 H-412.10 Post's Counter
Intelligence Working Group (CIWG)
(CT:TEL-14; 07-28-2005)
(Uniform State/USAID)
a. Post's Counterintelligence Working Group (CIWG)
reviews post's counterintelligence issues on a periodic basis. The CIWG is
chaired by the Deputy Chief of Mission.
b. The IMO is a member of the CIWG and provides IM
input where necessary (see 5 FAM 121).
(See 12 FAM
261.3 for more information on the CIWG responsibilities.)
5 FAH-2 H-413 THROUGH H-419 UNASSIGNED