6 FAM 250
OFFICIAL STATIONErY
(CT:GS-205; 10-24-2018)
(Office of Origin: A/GIS/GPS)
6 FAM 251 DEPARTMENTAL STANDARDS
(CT:GS-195; 07-12-2017)
(State Only)
a. All Department of State stationery (including
printed or embossed letterheads and envelopes, printed letterhead tissue,
printed pads, etc.) must conform to the policy prescribed herein.
b. Government Printing and Binding Regulations issued
by the Congressional Joint Committee on Printing, as currently revised and
supplemented, and the Government Printing and Binding regulation S. Pub 101-9
Title III, 43-45, prescribe standards to:
(1) Prohibit the procurement of embossed stationery
and personalized stationery except for Cabinet members and diplomatic
correspondence, unless approved by the Joint Committee on Printing;
(2) Assure economy in the procurement, stocking, and
utilization of general-use stationery items; and
(3) Provide adequate size, types, grade and weight
substance, and color and printing of stationery to fulfill the official
business needs of the Government.
6 FAM 252 RESPONSIBILITIES
(CT:GS-183; 04-13-2015)
(State Only)
a. The Office of Global Information Services
(A/GIS/GPS), is responsible for the maintenance of uniform standards of style
and size of all types of letterhead stationery used in the Department and
overseas.
b. Technical specifications for all stationery must
conform to requirements of the General Services Administration and be approved
by the Publishing Services Division, which is the Departments liaison with the
Congressional Joint Committee on Printing and the Government Printing Office.
6 FAM 253 TYPE OF STATIONERY
(CT:GS-195; 07-12-2017)
(State Only)
a. Memorandum and note pads are not stocked by the General
Services Administration and will not be specially printed by the Department.
b. The types of stationery that are standard are stated
below, and no others will be procured for use by the Department.
6 FAM 253.1 Printed Letterhead
(CT:GS-195; 07-12-2017)
(State Only)
a. The Department of State letterhead with printed
seal will be the general-use stationery for the Department. It is stocked in
one size only, 8-1/2 X 11 inches.
b. Post letterhead is printed with the seal and
appropriate heading for type of post (for example, Embassy of the United
States of America, etc.). Letterhead for posts is stocked in sizes 8-1/2 X 11
and 7-5/16 X 8-1/2 inches and must be requisitioned directly from the General Services
Administration.
c. Department offices and all posts will use the
standard letterhead as provided. Specially printed stationery is authorized
only for those conditions set forth in 6 FAM 253.2.
6 FAM 253.2 Specially Printed
Stationery
(CT:GS-195; 07-12-2017)
(State Only)
a. Specially printed letterhead stationery is
authorized for use by the Secretary, the Deputy Secretary, Under Secretaries,
and Assistant Secretaries, or equivalent.
b. Such special letterheads will be limited to sizes
8-1/2 X 11 and 7-5/16 X 8-1/2 inches. Requests for such authorization, as well
as all requisitions for specially printed stationery, must be submitted on Form
DS-5, Requisition for Publishing, Reproduction, and Distribution Services, and
sent directly to A/GIS/GPS.
6 FAM 253.3 Exceptions to Specially
Printed Stationery
(CT:GS-195; 07-12-2017)
(State Only)
In unusual circumstances, officials and offices below the
Assistant Secretary level may also use specially printed letterhead stationery,
provided specific approval is obtained from the Director, Foreign Affairs
Information Management Center. Unusual circumstances might include
Presidential Commissions, or offices not centrally located and having specific
contact with the public, such as the Passport Office. Such special
letterheads, if authorized, will be limited to size 8-1/2 X 11 inches.
6 FAM 253.4 Embossed Stationery
(CT:GS-195; 07-12-2017)
(State Only)
Embossed stationery will be limited to diplomatic notes
and other authorized diplomatic and ceremonial correspondence. (See
Correspondence Handbook.) All requests for embossed stationery are submitted
to the Director, Foreign Affairs Information Management Center, for
authorization. If authorized, such requests will be referred to the Publishing
Services Division, which will arrange for the requisitioning of the embossed
stationery.
6 FAM 254 THROUGH 259 UNASSIGNED