4 FAH-1 H-320
MEMORANDUM ACCOUNTS
(CT:FMH-161; 10-19-2017)
(Office of Origin: CGFS/FPRA/FP)
4 FAH-1 H-321 GENERAL ADVANCE ACCOUNTS
(CT:FMH-161; 10-19-2017)
The following memorandum accounts are used for advances
made domestically. Overseas advance memorandum accounts (codes 7XXX, 8XXX, and
9XXX) were discontinued as of October 1,
2006.
|
Code
|
Allottee/Allowance
Holder
|
Purpose
|
|
7091
|
CGFS
|
Advance payments for services under WCF
|
|
7092
|
CGFS
|
Advances to domestic cashiers
|
|
7097
|
CGFS
|
Advance of pay
|
|
7098
|
CGFS
|
Emergency medical payroll advances
|
|
7196
|
CGFS
|
Allows payroll system to interface with
accounting system, CGFS Charleston.
|
|
7316
|
CGFS
|
Allows payroll system to interface with
accounting system, CGFS Bangkok.
|
|
9059
|
CGFS
|
Travel advances for International
Assignment Travel, Transfer Allowances, and stateside-authorized TDY travel
of stateside-assigned travelers.
|
4 FAH-1 H-322 ACCOUNTING/REPORTING-BUDGET
CLEARING ACCOUNT (SUSPENSE)
(CT:FMH-161; 10-19-2017)
a.
The memorandum accounting/reporting codes below are used to identify the
nature of deposits credited to the Budget Clearing Account (Suspense) and other
accounts. These codes are entered on accounting documents in the same sequence
as allotment codes.
b.
The 99xx reporting codes are being
phased out. Each bureau will use the applicable bureau code and a domestic
allotment code to identify the bureau the proceeds or collections belong to,
along with the appropriate fund account and revenue source code combinations.
|
Symbol(s)
|
Reporting Code
|
Title/Purpose
|
|
19X0113.H
19X0113.V
19_1154
19-11_1022.2
|
9901
|
Proceeds of sales, passenger vehicles
sold abroad
(Discontinued
as of 06/30/2017)
(Use bureau
and domestic allotment code.)
|
|
19X0113.H
19X0113.N
19_1154
19-11_1022.2
|
9902
|
Proceeds of sales, nonpassenger vehicles
(Discontinued
as of 06/30/2017)
(Use bureau
and domestic allotment code.)
|
|
19F3845
19X0113.6
19X0113.H
19_1154
19-11_1022.2
|
9904
|
Proceeds of sales, all other personal
property
(Discontinued
as of 06/30/2017)
(Use bureau
and domestic allotment code.)
|
|
19F3875
|
9905
|
Miscellaneous deposits not readily
identified with the appropriation or fund to be credited
(Discontinued
as of 06/30/2017)
(Use bureau
and domestic allotment code.)
|
|
19-11X1022.2
|
9905
|
Miscellaneous deposit INL
(Discontinued
as of 06/30/2017)
(Use bureau
and domestic allotment code.)
|
|
19F3875.68
19F3875.69
|
9905
|
Limited payability, U.S. Treasury
(Discontinued
as of 06/30/2017)
(Use bureau
and domestic allotment code.)
|
|
19X4519.1
|
9906
|
ICASS revenue collections abroad
|
|
19F3845
|
9907
|
Proceeds of sales, FSI training materials
(See 22
U.S.C. 2725)
(Discontinued
as of 06/30/2017)
(Use FSI
bureau and domestic allotment code along with the appropriate fund account
X0113.1R)
|
|
19F38751
|
9908
|
Deposit of collections or refunds
received for unused tickets not readily identified with the appropriation or
fund to be credited
(Discontinued
as of 06/30/2017)
(Use bureau
and domestic allotment code.)
|
|
19F38751
|
9909
|
Deposit of Unreconciled Remittances
(Discontinued
as of 06/30/2017)
(Use bureau
and domestic allotment code.)
|
|
19F3875.68
19F3875.69
|
9910
|
Limited payability, U.S. Treasury
(Discontinued
as of 06/30/2017)
|
|
19F38801
|
9910
|
Unavailable check cancellations and
overpayments (Required when the actual allotment code is not readily
identified) (USDOs must add their unique point limitation, identified in 4 FAH-1 H-252,
to the symbol)
|
NOTE:
1 Appropriations not valid
without point limitations.
c. These codes
are applicable to Department of State activities only. Deposits of serviced
agencies, such as AID, Peace Corps, Defense, etc., are processed in accordance
with the regulations of the respective agencies.
4 FAH-1 H-323 ACCOUNTING/REPORTING-TRUST
FUNDS
(CT:FMH-124; 05-13-2013)
The memorandum accounting/reporting codes below are used
to identify the types of receipts credited to the Unconditional Gift Fund and
Conditional Gift Fund and are for machine processing of this data by the
Department of State. These codes are entered on the accounting documents in
the same sequence as allotment/operating allowance codes and are applicable to
Department of State activities only.
|
Symbol
|
Reporting Code
|
Title/Purpose
|
|
19X8821.1
|
9917
|
Contributions received at post
|
|
19X8821.1
|
9920
|
Donations to Unconditional Gift Fund
|
|
19X8821.6
|
9920
|
Donations to Unconditional Gift
FundPublic Diplomacy
|
|
19X8822.1
|
9921
|
Donations to Conditional Gift Fund
|
|
19X8822.6
|
9921
|
Donations to Conditional Gift FundPublic
Diplomacy
|
|
|
|
|
4 FAH-1 H-324 SPECIAL REPORTING CODES
(CT:FMH-124; 05-13-2013)
|
Reporting Code
|
Title/Purpose
|
|
9924
|
Advances for CA
|
|
9925
|
Deposit of collections for World Trade,
Pentagon Relief Efforts, and/or Marine Corps Law Enforcement Foundation
|
|
9926
|
Deposit of collections of passport
application fees by the U.S. Postal Service
|
|
9927
|
Deposit of collections (miscellaneous
donations)
|
|
9930
|
Public Diplomacycollections abroad
|
|
9937
|
Advances for refugee and migration
|
|
9941
|
Deposits of trust accounts for U.S.
citizens abroad under 19F3875
|
|
9942
|
Payment transactions under the Foreign
Service Retirement and Disability Fund, 19X8186
|
|
9944
|
Collections of backup withholding tax
under the Prompt Pay System
|
|
9945
|
Deposit of collections from commissary
and recreation associations in connection with phase out of service contracts
between employee associations and Embassies.
|
|
9946
|
Collections of advances for press travel
and related expenses abroadAdvance pay by the press for additional costs
accruing to the U.S. Government for press seats on DOD aircraft, press buses
used overseas, installation and use of telephone equipment overseas dedicated
to press use, mixed-mode travel abroad, etc.
|
|
9947
|
Payment transfer of Foreign National
Employees from Civil Service Retirement and Disability Fund (CSRDF) to a
local retirement plan as authorized by Public Law 101-7148. (19F3885.04)
|
|
9948
|
Transfer and holding of garnishment
deductions pending payment via supplemental payroll voucher under 19F3885.03.
|
|
9949
|
For the receipt and deposit of all
commercial fees collected by Department of State employees working abroad.
This applies only to the fees that the Department of State retains.
|
|
9951
|
Waiver user fees for Non-Immigrant Visas
|
|
9952
|
Fees received by agency publications and
advertising
|
|
9953
|
Fees received by the sale of Nouveaux
Horizons books
|
|
9954
|
Fees received by the sale of Arabic book
translations
|
|
9955
|
Fees received by the Library/IRC programs
|
|
9956
|
Fees received by the English-teaching
programmaterials
|
|
9957
|
Fees received by student advising
|
|
9958
|
Fees received by the English training
programtuition
|
NOTE: These codes are used for
special accounting and reporting as directed by CGFS.
4 FAH-1 H-325 THROUGH H-329 UNASSIGNED