7 FAM 1400
DOCUMENTATION OF major life EVENTS
7 fam 1410
introduction
(CT:CON-796; 03-29-2018)
(Office of Origin: CA/OCS/L)
7 FAM 1411 SUMMARY
(CT:CON-119; 12-01-2005)
Consular officers receive frequent questions about of
major life events; birth, death, marriage, and divorce. This chapter addresses
these issues. It also includes guidance about reciprocity and drivers
licenses (see 7
FAM 1430). Registration of a U.S. citizen has been eliminated as a form of
citizenship documentation. For information about registration for emergency
planning purposes see 7 FAM 040.
Additional detailed guidance regarding death cases is addressed in 7 FAM 200
(generally) and 7
FAM 230 (Reports of Death).
7 FAM 1412 CONSULAR AUTHORITY RELATED
TO CIVIL REGISTRARs
(CT:CON-119; 12-01-2005)
a. Article 5(f) of the Vienna Convention on Consular
Relations (VCCR) provides
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VCCR, Article 5
Consular functions consist in
(f) Acting as notary and civil registrar and in
capacities of a similar kind, and performing certain functions of an
administrative nature, provided that there is nothing contrary thereto in the
laws and regulations of the receiving State.
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b. Article 37, Vienna Convention on Consular Relations
(VCCR) provides:
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Article 37
INFORMATION IN CASES OF DEATHS, GUARDIANSHIP OR
TRUSTEESHIP,
WRECKS AND AIR ACCIDENTS
If the relevant information is available to the
competent authorities of the receiving State, such authorities shall have the
duty:
(a) in the case of the death of a national of the
sending State, to
inform without delay the consular post in whose district
the death occurred.
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7 FAM 1413 CONSULAR FUNCTIONS RELATED
TO BIRTH, DEATH, MARRIAGE AND DIVORCE RECORDS
(CT:CON-11;: 12-01-2005)
a. U.S. consular officers do not perform the functions
of vital statistics offices in the U.S. states and other U.S.
jurisdictions.
b. Birth of U.S. Citizens Abroad: Consular officers
issue Consular Reports of Birth Abroad (CRBAs) (Form FS-240) (22 U.S.C. 2705
provides for the issuance of a Report of Birth Abroad of a Citizen of the United States.) Information about how to amend, correct, or obtain a replacement copy of a
CRBA or obtain a Certification of Birth (Form DS-1350) from the Department of
State, Passport Services, Vital Records Section is available on the Internet.
See 7 FAM 1440
for detailed guidance on preparation of Consular Reports of Birth Abroad.
c. Death of U.S. Citizens Abroad: Consular officers
issue Form DS-2060, Consular Reports of Death of An American Citizen Abroad
(CRODs). Copies of Consular Reports of Death are furnished to state vital
records offices by U.S. embassies and consulates at the time the Form DS-2060
is issued (see 7
FAM 230).
d. Marriage of U.S. Citizens Abroad: Consular officers
no longer issue Certificates of Witness to Marriage, but copies of those
documents are available from the U.S. Department of State, Passport Services,
Vital Records Section. See 7 FAM 1450 for
guidance regarding consular services related to marriage, including the
notarial service, affidavit of eligibility to marry, required by most foreign
countries for U.S. citizens to marry overseas in lieu of a civil status
certificate which are not issued in U.S. states.
e. Divorce of U.S. Citizens Abroad: Consular officers
issue no document pertaining to divorce. See 7 FAM 1460 for
guidance regarding consular services related to divorce.
7 FAM 1414 National Vital Statistics
System (NVSS)
(CT:CON-796; 03-29-2018)
a. The National Vital Statistics System is the oldest
and most successful example of inter-governmental data sharing in public health
and the shared relationships, standards, and procedures form the mechanism by
which the National Center for Health Statistics (NCHS) collects and
disseminates the Nation's official vital statistics. These data are provided
through contracts between NCHS and natality (The ratio of live births in an
area to the population of that area; expressed per 1000 population per year)
data registration systems operated in the various jurisdictions legally
responsible for the registration of vital eventsbirth data, death data, marriage
and divorce data, and fetal death data. In the United States, legal authority
for the registration of these events resides individually with the 50 States, 2
cities (Washington DC and New York City), 4 territories (Puerto Rico, the
Virgin Islands, Guam, and American Samoa), and the Commonwealth of the Northern
Mariana Islands. These jurisdictions are responsible for maintaining
registries of vital events and for issuing copies of birth, marriage, divorce,
and death certificates.
b. The National Association of Public Health Statistics
and Information Systems (NAPHSIS) is a national association of state vital records
and public health statistics offices, which is based in the Washington, DC
area. The National Committee on Vital and Health Statistics (NCVHS) is the
U.S. Department of Health and Human Services statutory public advisory body on
health data, statistics and national health information policy.
c. Inter-Agency Liaison: CA/OCS, CA/PPT and CA/FPP
work closely with state vital records offices on a wide variety of issues
ranging from document integrity, to anti-fraud measures and consular
notification regarding the deaths of foreign nationals.
(1) Fraud Prevention Managers at U.S. Passport
Agencies and Centers and CA/FPP (Fraud Prevention Programs) coordinate closely
with state authorities. See the Fraud Prevention Programs (FPP) Intranet page
for alerts regarding U.S. birth certificates and other documents.
(2) Posts abroad send copies of Consular Reports of
Death of U.S. citizens abroad to state vital record offices (see 7 FAM 233.3).
We are also exploring ways to share data electronically.
(3) Social Security Administration Death Status Returns: See 7 FAM 1360
Appendix K passport services
initiatives on data share with the Social Security Administration (SSA) Death Status Returns.
(4) Consular Access and Notification and U.S.
Closed Record States: Some states have closed records and are reluctant to
issue copies of death certificates for foreign nationals to embassies and
consulates in the United States. CA/Ps consular access and notification
program includes interaction with U.S. states on such issues. CA/OCS/L works
with CA/P and CA/PPTs fraud prevention managers to talk to states about the
importance of facilitating provision of death records to next of kin in foreign
countries and the possible implications for U.S. citizens who die abroad. If
posts receive questions about U.S. states regarding this issue, contact us at Ask-OCS-L@state.gov.
7 FAM 1415 Minimum Standards For Birth
Certificates
(CT:CON-119; 12-01-2005)
The Intelligence Reform and Terrorist Prevention Act Of
2004 (Public Law 108-458) addresses standards regarding birth certificates.
Section 7211 of Public Law 108-458 provides for minimum standards for birth
certificates. There are no implementing regulations yet, but more information
about this will be provided as it becomes available. Public Law 108-458
provides that no later than one year after the date of enactment of the Act
(which was December 17, 2004), the Secretary of Health and Human Services (HHS)
will promulgate regulations to establish minimum standards for birth
certificates for use by Federal agencies for official purposes. Two years
after such regulations are published; no Federal agency may accept a birth
certificate for any official purpose unless the certificate conforms to such
standards regardless of where the birth occurred.
7 FAM 1416 through 1419 UNASSIGNED