10 FAM 380
American Spaces
(CT:PEC-88; 04-08-2019)
(Office of Origin: IIP)
10 FAM 381 PURPOSES
(CT:PEC-30; 03-15-2017)
American Spaces are U.S. State Department operated or
supported public diplomacy facilities, providing digitally enhanced physical
platforms for effective engagement with foreign audiences in support of U.S.
foreign policy objectives.
10 FAM 382 PROGRAM OBJECTIVES
(CT:PEC-46; 05-09-2018)
a. American Spaces provide public diplomacy programming
designed to attract and engage targeted foreign audiences in open,
participatory dialogue and hands-on activities. They are designed, configured,
and equipped to promote critical thinking, innovation, and thoughtful
discussions of issues important to the U.S. relationship with the host country
and U.S. global interests. American Spaces programming showcases the breadth
and depth of American values, ideals, culture, and perspectives on a variety of
themes.
b. American Spaces programming focuses on five core
programs:
(1) English language learning and teacher
training;
(2) Educational advising and promoting study in
the United States;
(3) Alumni networking, projects, and activities;
(4) Cultural and outreach programs; and
(5) Information about the United States.
c. While American Spaces are either directly operated
by the Public Diplomacy Section (PDS) at post, or guided via partnership
agreements, their programming engages a whole-of-mission approach supported
by other sections of the embassy or consulate. Programming by the ambassador,
the consular, political and economic sections, USAID, the foreign commercial
service, etc., can include U.S. speaker programs; panel discussions; trade
exhibitions; conferences; film screenings; entrepreneurship training; election
programming; Science, Technology, Engineering, Arts, and Mathematics (STEAM)
activities; and other programming supporting mission objectives.
10 FAM 383 SCOPE
(CT:PEC-59; 11-20-2018)
a. Policies, guidance, training, evaluation, funding
support, and programmatic content about the United States are provided by the
Bureau of International Information Programs (IIP) in collaboration with other
functional bureaus, regional bureaus, U.S. government (USG) foreign affairs
agencies, and posts. The Bureau of Educational and Cultural Affairs (ECA), in
collaboration with partners and posts, has lead responsibility for four of the
five core programs through their various offices, including English language
learning, educational advising, alumni networking, and cultural outreach (see
10 FAM 200 for a full description of ECA programs).
b. American Spaces comprise facilities that are leased,
owned, or operated by the U.S. Government (USG), and those that are hosted and
operated by partner institutions. The policies and procedures listed herein
delineate the responsibilities of IIP in supporting both USG leased, owned,
and/or operated American Spaces (typically known as American Centers), and American
Spaces located in the facilities of, and operated by, institutional partners
(often referred to as American Corners and binational centers). Both types of American
Spaces are part of embassy and consulate public diplomacy efforts to engage
foreign audiences.
c. This section also defines the responsibilities of
regional public engagement specialists referred to as REPS working with public
affairs officers (PAO) at post in the management of American Spaces.
10 FAM 384 STRATEGIC APPROACH TO AMERICAN
SPACES
(CT:PEC-46; 05-09-2018)
a. The Department of State's public diplomacy strategic
framework calls for the revitalization and establishment of public diplomacy
platforms and venues for direct engagement with foreign audiences to present a
new face to foreign publics beyond fortified compounds as symbols of our desire
to engage. American Spaces support the strategic imperative for 21st century
public diplomacy to build mutual trust and respect through expanded public
diplomacy platforms.
b. IIP has lead responsibility for American Spaces
strategic planning and program execution. IIP coordinates with other
Department bureaus (R/PPR, regional PD offices, ECA, OBO, DS, A/OPE, among
others) as appropriate to ensure that the interests of public diplomacy
stakeholders are met.
c. In order to manage resources effectively, IIP
consults with regional bureaus to prioritize certain American Spaces for
development and program support. The prioritization process is based on the
strategic importance of an in-person public engagement platform to conduct
public diplomacy and advance U.S. foreign policy objectives in specific
locations and with priority audiences. Prioritization designations, policies,
and metrics are jointly reviewed by IIP and regional bureaus biannually.
d. Strong digital and interactive engagement with
foreign audiences as well as data-driven programming to capture the interests,
trends, and relationships with visitors and regular members are fundamental to
the success of modern American Spaces as public diplomacy tools. Data analysis
is effectively used to shape and direct programming to ensure that USG foreign
policy messaging and programming remain relevant to foreign audiences.
e. Modern American Spaces represent less of a
traditional library model and strive to be more dynamic, outreach-oriented,
audience-focused, and distinctly American engagement platforms. Drawing on
models of modern community and cultural centers in the United States, American
Spaces offer posts strategic venues for dialogue and public diplomacy
programming to advance USG foreign policy objectives.
f. American Spaces audiences typically include
university students, young professionals and other emerging voices and leaders
in the host country society, civil society organizations, and other
nongovernmental organizations (NGOs), intellectuals, think tanks, public
opinion leaders, and the media, as well as host-country local, regional, and
national government officials. In addition to these traditional, establishment
audiences, American Spaces should engage with underserved youth, indigenous
groups, LBGTQI communities, and other marginalized sectors of the population
with the goal of fostering democratic principles of open and inclusive
societies.
10 FAM 385 OPEN ACCESS PRINCIPLES
(CT:PEC-46; 05-09-2018)
a. In order to provide an environment conducive to
dialogue and positive engagement with foreign audiences, American Spaces
require open, unrestricted access to the physical and digital space where
public diplomacy takes place. In coordination with the Bureau of Diplomatic
Security (DS), IIP has identified five Open Access Principles (OAP) within the
confines of extant security regulations and standards to guide the operation of
American Spaces.
b. The open access principles include:
(1) Open public access: During
regularly established hours for the American space, post should allow visitors
to enter the public area of the facility upon arrival. No prior appointment
should be necessary, and no prior security access request should be required.
Posts should consider whether visitors should be issued a badge based on
compound physical security measures in place.
(2) Unescorted access: After
passing security screening, visitors should be allowed to proceed to the
American space unescorted if under continuous observation by authorized, post
personnel. Local guard force (LGF) personnel may not be utilized for visitor
escort purposes.
(3) Separate security screening:
At posts with high volumes of visitors, separate security screening (such as
those used for visitors to consular operations) should be provided for American
Spaces visitors, if feasible.
(4) Personal electronic devices
allowed: Visitors to the American space should be allowed to bring
their own personal electronic devices and be able to use them in the public
area, as long as they are consistent with technical security standards and post
access policies.
(5) Wireless internet access: American
Spaces visitors need to be able to connect their own personal electronic
devices (laptops, smart phones, tablets, etc.) to a network in the space using
wi-Fi, and the network needs to provide the best-available bandwidth. All
wi-Fi installation and usage must comply with Department wi-Fi policies.
c. Risk-managed security:
Security standards, such as those approved by the Overseas Security Policy
Board (OSPB), supersede the OAP. DS applies security standards, such as those
approved by the OSPB, which may preclude full implementation of OAPs, depending
on the security environment DS determines for each specific American space
location. The OAPs should therefore be viewed as the desired and preferable
condition for USG owned/leased American Spaces, with applicable security
standards as the default position. Where implementing OAPs will require
exceptions to security standards, OAP implementation should be discussed by
posts PAO and the regional security officer (RSO), and requested formally by
post for DS approval (12
FAH-5 H-200 Exception Requests). In consultation with the post Emergency
Action Committee (EAC) and RSOs, REPS and PAOs overseeing USG owned/leased American
Spaces must develop a risk management formula that welcomes visitors and
balances security needs with open access
d. For USG American Spaces located on embassy or
chancery compounds, posts, IIP, regional bureaus, OBO, DS, IRM, and other
functional bureaus should work together to find solutions to balance security
needs with open access principles.
e. For off-compound USG American Spaces, physical
security requirements and security procedures for open public access will be
coordinated with landlords and the RSO. Access to the internet and permission
for visitors to enter with personal electronic devices will be administered by
the PDS in cooperation with the RSO and information resource manager.
f. For non-USG American Spaces located in partner
institutions, the PDS should work with partners to facilitate the OAP, and
request assistance for security assessments from RSOs when needed. Technical
assistance for internet connectivity and related equipment should be contracted
out to third parties.
10 FAM 386 RESPONSIBILITY
(CT:PEC-88; 04-08-2019)
a. IIP has the lead responsibility for developing and
applying the Under Secretary for public diplomacy and public affairs strategic
approach to American Spaces as well as managing the REPS corps.
b. Funding: IIP resources will
be dedicated to maintaining the highest possible capability and effectiveness
of American Spaces, according to established priorities. From upgrading
facilities to improving foreign policy-driven programming, IIP funding is used
to ensure that American Spaces reflect the best that the United States can
offer to foreign audiences. IIP funding for American Spaces will supplement
funding from posts, regional bureaus, and other sources in a collaborative,
integrated approach to ensure maximum public engagement effectiveness.
c. Training: High-performing American
Spaces require well-informed and trained staff and partners to effectively
serve the public diplomacy goals of the mission. IIP is responsible for
providing training and other program support in cooperation with the Department
of State's Foreign Service Institute (FSI) and other approved training
organizations, to ensure American Spaces engage foreign target audiences with
the latest in programming, innovation, and technology developed for each
audience.
d. IIP has the responsibility to:
(1) Develop annual priorities for the American Spaces
program in consultation with regional PD offices, and communicate those
priorities throughout the Department;
(2) In coordination with OBO and CGFS, prepare an
annual American Spaces strategic facilities plan and budget for USG-owned,
leased, and operated American Spaces for approval by R;
(3) Develop physical spaces to have the appearance,
technology, programming, and staffing for effective, policy-relevant
programming;
(4) Manage acquisitions, deployment, training,
licensing, and evaluation/ measurement for commercial databases and information
products for use by American Spaces staff;
(5) Facilitate access to materials that support
programming in American Spaces;
(6) Devise standard performance measures to guide
resource allocation decisions;
(7) Encourage the adoption or expansion of partnership
models for cost-sharing;
(8) Identify ineffective American Spaces and
recommend their closure to the appropriate regional PD office;
(9) Provide guidance on enhancing the American
ambience and digital outreach of American Spaces;
(10) Provide annual guidance for American Spaces on fee
recycling, as described in 22 U.S.C. 1475e and 10 FAM 387.5;
(11) Develop the standards and application through
which to evaluate requests for new American Spaces and funding, please see cable 19 STATE 29128 for more information .
Applications not approved by IIP/PL/AS are ineligible for annual American
Spaces Support Funds and staff are not eligible for IIP-funded American Spaces
training. However, Posts that open unofficial American Spaces (often called
American Shelves), can still benefit by consulting the programming, management
and design guidance created by IIP/PL/AS and available through https://americanspaces.state.gov/.
REPS may provide support to unofficial American Spaces but have limited
capacity to do so;
(12)Coordinate with OBO on funding needs for
construction of new and renovation projects at USG-owned or leased American
Centers;
(13) Coordinate with posts, regional bureaus, and A/OPE
to determine the best procedures for funding and executing construction
projects and programming through grants, cooperative agreements, and contract
procurements; and
(14) Work with other USG offices and external partners
such as corporations, academia, and NGOs to expand offerings and increase the
impact and sustainability of American Spaces.
10 FAM 387 ADMINISTRATIONS OF AMERICAN
SPACES
10 FAM 387.1 Categories
(CT:PEC-30; 03-15-2017)
a. American Spaces can be categorized according to
criteria of ownership, location, level of access to the public, and
relationship to the U.S. Government. All American Spaces must provide
people-to-people interactions and unfettered access to uncensored information
about the United States.
b. American Spaces owned, leased, and operated by the
USG are defined as American Centers. These are
differentiated by their location on and off embassy or consulate compounds, and
their level of public access.
c. American Spaces owned and managed by local host
institutions are classified according to the relationship between post and the
partner:
(1) American Corners are
partnerships with host-country institutions governed by a Memorandum of
Understanding (MOU) with the embassy or consulate.
(2) Binational centers (BNCs)
are private, autonomous, non-profit institutions dedicated to promoting mutual
understanding between the host country and the United States through
educational, cultural, and informational programs.
(3) Hybrid spaces include
aspects of both USG-owned and partner spaces in facilities and staffing.
(4) Moveable spaces are mobile
display units appropriate for use at schools, malls, information fairs, and
other public events in remote locations. IIP makes available USG-branded,
standardized, high-quality sets with the goal of making it easy for posts to
take programs on the road to reach new and diverse target audiences.
10 FAM 387.2 Standards for American
Spaces
(CT:PEC-88; 04-08-2019)
a. IIP develops and implements worldwide standards for American
Spaces. These standards provide posts with the tools to evaluate their American
Spaces and assess them against a common model. They also allow for a
consistent approach to funding American Spaces and monitoring their
performance, development, and structural needs.
b. The objective of these standards is to provide posts
a tool to assess the program, management, and physical elements of their American
Spaces; to identify appropriate areas for development; and to guide resource
allocation decisions.
c. Standards are evaluated and updated in consultation
with the Office of the Under Secretary for Public Diplomacy and Public Affairs
(R) and regional bureau PD offices to reflect changing resources and
environments. The standards focus on the following core areas:
(1) Program standards cover
the five major program activities of American Spaces: English language
learning, educational advising, alumni activities, cultural and outreach
programs, and information about the United States. The American Spaces' strategic value in furthering the
Post's mission to advance U.S. foreign policy goals, including population size
as well as demographic and economic factors, must be evaluated.
(2) Management standards
address such issues as performance of American Spaces staff, embassy oversight
and support, REPS involvement, funding, reporting, evaluation, communication,
and partnerships. The amount of financial,
programmatic, and human resources that Post invests in its American Spaces
network must be evaluated, as the greatest determinant for the success of an
American space is the time and attention given by Post from both local and
Foreign Service staff.
(3) Physical standards are
gauged to assess representative American Spaces, provide design
recommendations, and comply with Department standards for security, design, and
structure, and with the American with Disabilities Act (ADA) standards.
Physical standards should ensure a safe, secure, welcoming, and attractive
environment with accessible, digitally enhanced, flexible programming space
with modular furniture and internet connectivity meeting specific public
diplomacy objectives.
d. Embassy PD officers, REPS, Locally Engaged Staff
(LES) responsible for the American Spaces program, and American Spaces staff
should jointly assess how well an American space meets defined standards,
identify remedial and/or developmental objectives for it, and decide whether to
seek funding to meet those objectives.
e. Posts must identify those American Spaces that no
longer meet minimum-level criteria or are not likely to do so IIP can revise
the prioritized list of American Spaces eligible for funding. IIP will also
recommend to the relevant regional bureau PD office and post that they
transition to a more appropriate partnership model or terminate the partnership
MOU and implement closure as an American space.
f. In the case of non-compliant partner spaces, post
should consult with the regional bureau and IIP for the best course of action.
In cases where continued post support will adversely affect mission goals or
public image, post must notify the partner institution that they no longer meet
American Spaces standards and will no longer be eligible for funding or
programming. If Post discontinues or downgrades
the American space-relationship with a host partner, IIP/PL/AS lists the
American space as closed, and the American space is no longer eligible for
American Spaces Support Funds.
10 FAM 387.3 American Spaces
Management
(CT:PEC-46; 05-09-2018)
a. While REPS provide direction for the American Spaces
program in a region or single country, the Public Diplomacy section (PDS) at
posts provide the administrative function to manage and coordinate American
Spaces networks within their country.
b. In order to achieve successful programming, USG
embassy/consulate staff, in coordination with the REPS, needs to provide
training to the staff actually operating American Spaces in their country
networks.
c. LES responsible for American Spaces also serve as a
resource for selected host country contacts, who use a variety of reference
services (e.g., subscription data systems, supervised Internet access, print
collections, and online services) to find information about the United States,
its policies, and values. At the discretion of PDS management, they also
provide policy information to key mission members. In all cases, these
activities should support the missions strategic goals and public diplomacy
objectives.
10 FAM 387.4 American Spaces
Staffing
(CT:PEC-46; 05-09-2018)
a. While LES manage posts American Spaces networks, American
Spaces staff at USG or partner facilities can include the contracted staff of
an implementing partner, or staff contracted by the host institution.
b. American Spaces staff are responsible for executing
multiple projects of increasing scope and complexity, including space
renovation, large-scale event management, policy-relevant programming, and
implementation of advanced digital diplomacy technologies and strategies all
focused on advancing USG foreign policy priorities.
c. Although American Spaces staff benefit from
professional and technical guidance from REPS, they are typically supervised by
the PAO or a designated PDS official. As regional officers, a REPS may, on a
case-by-case basis, accept delegated authority to oversee tasks related to
development of the American Spaces program and associated LES; but this
decision is made by the PAO.
10 FAM 387.5 Fee Recycling
(CT:PEC-46; 05-09-2018)
a. Public Law 100-204, section 203 , amended by Public
Law 101-246, section 208 (22 U.S.C. 1475e), authorizes American Spaces at U.S.
missions abroad to charge and retain fees for certain services to such extent
as may be provided in advance in appropriations acts (see 4 FAH-3 H-328,
and 22 U.S.C. 1471, for more information on recycling funds).
b. Guidelines for fee recycling include:
(1) Membership fees
Membership fees cannot under any circumstances be charged for the use of American
Spaces;
(2) Services covered Fees
may be charged for English teaching activities, library and student advising
fees, exchange visitor programs, sale of educational and informational
material,; agency- produced publications, photocopying, printing of electronic
resources, interlibrary loan services, online database searches and associated
telecommunications costs and print-outs, document delivery, and mailing of
materials;
(3) Services not covered
Fees cannot be used to pay salaries, construction projects, pay U.S. Government
employees, purchase vehicles, household effects, or other personal uses;
(4) Reporting requirements
The Office of American Spaces (IIP/PL/AS) grants approval of post recycling
levels. Posts must report to IIP/PL/AS and appropriate Department of State
budget offices on a routine basis monies collected under the recycling program;
(5) Guidance IIP/PL/AS
provides guidance to posts on specific recycling activities and expenditures;
(6) Ceilings The recycling
ceiling is the overall limit or cap authorized by Congress annually on the
fee income generated by the Department. Regional bureaus, in coordination with
the Bureau of Budget and Planning (BP), annually establish recycling ceilings
for each program in participating posts, including English-teaching materials (10 FAM 229.1),
teaching fees (10
FAM 229.3), educational advising fees (10 FAM 227.8-8),
and fees received for American Spaces programs and materials (10 FAM 363.6).
10 FAM 388 REGIONAL PUBLIC ENGAGEMENT
SPECIALISTS
10 FAM 388.1 Roles of Regional
Public Engagement Specialist (REPS)
(CT:PEC-46; 05-09-2018)
a. Regional public engagement specialists (REPS,
formerly IRO) are Foreign Service specialists based in IIP and in strategic
U.S. missions around the globe. They provide expert consultancy to posts and
partner institutions on the development and operation of American Spaces in a
region or single country, providing direction for public diplomacy engagement
in support of U.S. interests. REPS based in Washington, DC and in the field
engage with regional bureaus and the posts for which they are responsible to
help them effectively manage their American Spaces and engage key foreign
audiences.
b. The REPS is primarily an advisor to the Public
Diplomacy section (PDS) leadership on all IIP and American Spaces issues. The
REPS assists the PAO to advance U.S. foreign policy goals, as established by
the strategic plans of the Department, IIP, regional bureaus, and individual
embassies, in particular using American Spaces as a programming platform.
c. Through regular visits and electronic
communications, REPS work closely with PAOs, other PDS officers, and LES at
posts in their portfolios. They ensure that the management of American Spaces,
coordination of outreach programming, and delivery of products and services are
cost-effective, of the highest quality and consonant with the missions public
diplomacy strategy.
d. REPS coordinate their work with IIP headquarters in
Washington, DC. They ensure IIP is creating products and services that posts
find useful and relay feedback from the field to the bureau so that IIP
products and services remain relevant to public diplomacy needs.
10 FAM 388.2 REPS Responsibilities
for American Spaces
(CT:PEC-30; 03-15-2017)
REPS are instrumental in guiding the establishment,
management, and evaluation of all categories of American Spaces. Within their
regions, field REPS assist posts in all aspects of strategic planning for these
spaces. REPS based in IIP coordinate the global programs and services in close
coordination with other units of IIP, ECA, and the regional PD offices.
Specific REPS support for American Spaces includes but is not limited to the
following:
(1) Provide guidance on IIP policy and standards for American
Spaces;
(2) Advise posts on developing program budgets for American
Spaces;
(3) Approve and evaluate proposals and budgets for
submission to the annual American Spaces support funds request process;
(4) Assist in the effective use of web-based and
mobile technologies, social media, and IIP products;
(5) Design and conduct training programs to build
institutional capacity;
(6) Evaluate facilities, staffing, budget, and
management practices to maximize information outreach;
(7) Ensure that American Spaces are reporting accurately
and regularly on their programming events and visitor statistics;
(8) Advise on copyright issues, collection
development/management, and American space related procurements, grants, and
cooperative agreements;
(9) Advise and assist posts with developing local
staff positions and job descriptions; and
(10) REPS based in Washington, DC advocate for American
Spaces in general, participate in bureau initiatives supporting REPS and American
Spaces worldwide, and serve as the IIP Bureau liaison to the relevant regional
bureaus when applicable.
10 FAM 388.3 REPS Responsibilities
as IIP Field Representatives
(CT:PEC-46; 05-09-2018)
As IIPs primary representatives in the field, and in
consultation with the PAO, REPS have the following responsibilities:
(1) Serve as the primary point of contact for any
regional American Spaces issues, explaining IIP policies and procedures to the
PAO. Provide consultative knowledge and experience to all American Spaces
within the assigned portfolio. These include U.S. government owned spaces and
partnership spaces (e.g. American Corners and binational centers), and/or any
host of hybrid variations of American Spaces;
(2) Develop strategic plans and provide expertise on
programs, outreach, and information technology topics, including customer
relations management;
(3) Contribute data to funding proposals to support
programmatic needs and IIP initiatives in the field;
(4) Advise IIP on overseas program environments;
monitor trends and developments; report on the impact of IIP programs,
products, and platforms; and submit reports and data in accordance with
Bureau-approved guidelines to ensure proper management of the American Spaces
program.;
(5) Develop new products and services by
conceptualizing and proposing new program ideas and operational procedures;
serving as a member of product development teams; and testing and evaluating
new commercial products for use in American Spaces;
(6) Serve as project manager for American Spaces
initiatives. Responsibilities may include managing fiscal resources;
identifying sources of funding and assisting with funding requests; reporting
on results of American Spaces in accordance with IIP and Department
accountability requirements; and utilizing a variety of reporting and analytics
tools; and
(7) Serve as coordinator for major projects (such as American
Spaces construction and renovation projects) that require multiple stakeholders
(e.g. DS, OBO, MGT and external partners). For some American Spaces projects,
serve as the official contracting officers representative (COR) or grants
officers representative (GOR).
10 FAM 388.4 REPS Responsibilities
as Public Diplomacy Specialist
(CT:PEC-46; 05-09-2018)
As public diplomacy specialists, REPS have the following
responsibilities:
(1) Monitor, evaluate, and improve performance of American
Spaces, including the viability of local partnerships and the quality of
services offered at American Spaces, through the use of data driven decision
making and incorporating data collection applications and customer relations
management software. Ensure maximized utilization of American Spaces as key
venues to engage foreign publics on U.S. foreign policy matters;
(2) Provide training for American Spaces and public
diplomacy staff on a wide variety of platforms, digital tools, and analytics
tools in order to improve skills in the areas of project management,
utilization of American Spaces, digital literacy, digital content development,
quantitative communication technologies, audience identification, interactive
engagement techniques, and creative programming development;
(3) At some posts, REPS directly supervise LES and
manage their home posts American space. This includes needs assessments for
the space, professional development, and performance evaluation for the LES;
(4) Advise on American Spaces host institutions and
partnership relationships, including clearing on MOUs for partnership
agreements; promoting best practices for American Spaces partnership
activities; and training partnership staff;
(5) Consult with each post in their portfolio,
annually, to plan the resources and strategy that their American Spaces will
use to meet the integrated country strategy (ICS), Mission Resource Plan (MRP),
and public diplomacy goals. PAOs are requested to review these plans, which
are updated or revised during the REPS' first visit to post in the fiscal year;
and
(6) Coordinate outreach with local contacts and target
audiences, promoting awareness of American Spaces, optimizing the use of IIP
products through outreach and customer relations management; and liaising with
American and foreign information and cultural communities.
10 FAM 388.5 REPS Travel
(CT:PEC-30; 03-15-2017)
REPS are available to visit posts in their region of
responsibility to evaluate and advise on the American Spaces program in that
country. REPS usually travel at least twice per year to the highest priority American
Spaces as designated by the IIP-regional bureaus bi-annual prioritization
process. REPS may visit other posts and their American Spaces by invitation
from the PAO as time and funding permits. During visits, PAOs and REPS consult
to review the status of the posts American Spaces, ensuring that these spaces
are meeting Washington guidelines and embassy goals. Between visits, REPS are
available for consultation by phone or electronically. For posts that have American
Spaces with security restrictions prohibiting access, the REPS maintains
contact virtually.
10 FAM 388.6 REPS Reporting
Requirements
(CT:PEC-30; 03-15-2017)
In order to provide the Office of American Spaces and PD
stakeholders in Washington with up-to-date information on the status of American
Spaces, REPS are responsible to work with posts to provide regular reports
through IIP and MAT databases. In addition, REPS must provide narrative
reports following visits to American Spaces and at scheduled times. These
include the following reports:
(1) REPS are required to file trip reports within 30
days of completing their consultations at post. Such reports are filed with
the post PAO, the Office of American Spaces (IIP/PL/AS), and the appropriate
IIP regional offices, and are archived on an internal IIP database; and
(2) In December of each calendar year, REPS will
submit an annual home post report on the status of American Spaces in the
country where the REPS is based.
10 FAM 388.7 REPS Evaluations
(CT:PEC-30; 03-15-2017)
In accordance with 3 FAH-1
H-2813.3, the PAO (or his/her designate) at the REPS home post is the
field-based REPS' rating officer. The director of IIPs Office of American
Spaces or his/her designee is the reviewing officer for REPS. PAOs in the
countries covered by the REPS provide input to the rating and reviewing
officers to evaluate the REPS performance and contributions.