4 FAM 800
MISCELLANEOUS FINANCIAL ISSUES
4 FAM 810
MARINE SECURITY GUARD PAYMENT POLICY
(CT:FIN-429; 08-22-2013)
(Office of Origin: CGFS/FPRA/FP)
4 FAM 811 SCOPE AND AUTHORITY
(CT:FIN-429; 08-22-2013)
a. Under the authority of 10 U.S.C. 5983, at the
request of the Secretary of State, the Secretary of the Navy may assign
enlisted members of the naval service to serve as custodians under the
supervision of the principal officer at any embassy, legation, or consulate.
This section of the FAM provides administrative and operational policy
guidelines for using Marine Corps personnel assigned to the Foreign Service.
(See 12 FAM 430,
Marine Security Guard Program). The specific guidelines for operating the
Marine Security Guard Program are based on the Memorandum of Agreement of
January 9, 2001, between the Department of State and the U.S. Marine Corps,
contained in 12
FAM Exhibit 431(B).
b. The Department of State assumes disbursing
responsibility for payments to Marine personnel. All payments are subject to
the same Department of State provisions in the FAM, the FAH, the Joint Federal
Travel Regulations (JFTR), as well as any specific instructions of the
Department.
4 FAM 812 GENERAL POLICY
4 FAM 812.1 Applicability
(CT:FIN-429; 08-22-2013)
The regulations and procedures in the subchapter are
applicable only for payments to Marine Corps personnel assigned to Department
of State Foreign Service posts as Marine security guards, regional Marine
officers, and detachment commanders in charge of security guards. (See 4 FAM Exhibit 810.)
4 FAM 812.2 Disbursing
Responsibility
4 FAM 812.2-1 Department of State
(CT:FIN-367; 12-07-2004)
a. Payments to Marine security guards for allowances,
medical, and international conference travel and transportation expenses,
language training, and certain miscellaneous expenses incurred on their behalf
that are chargeable to Department of State funds are made by U.S. disbursing
officers (USDOs) or by cashiers at posts, if so authorized.
b. The USDO may make payments to Marine security guards
that are chargeable to:
(1) Navy funds for assignment travel, transportation
expenses, and other authorized expenses; and
(2) Marine Corps funds for the following other
entitlements:
(a) Liquidation of temporary additional duty;
(b) Dislocation allowances;
(c) Local tuition for education of dependent children;
(d) As specifically provided; or
(e) Other authorized expenses.
c. The USDO will maintain separate accounts for the
Department of the Navy and the Marine Corps. Other agency accounts should be
maintained in accordance with procedures in 4 FAM 030.
4 FAM 812.2-2 Department of
Defense
(CT:FIN-428; 07-23-2013)
a. Payment of expenses chargeable to the Marine Corps
and the Department of the Navy are subject to the Joint Federal travel
Regulations (JFTR), the Department of Defense Military Pay and Allowances
Entitlements Manual (DODPM) and/or the Navy and Marine Corps Military Pay
Procedures Manual and the Navy Comptroller Manual. Obtain these references
from the Department of Defense.
b. The following items are chargeable to Department of
Defense funds and should be directed to the Defense Finance and Accounting
Service, Cleveland Center, Cleveland, Ohio:
(1) Pay, allowances, travel per diem expenses, and
travel costs for commissioned officers and their dependents;
(2) All enlisted Marines basic pay, foreign shore
pay, separation or combat pay, when authorized, and uniform maintenance;
(3) Basic subsistence and cost-of-living allowances of
noncommissioned officers, staff sergeant or above, who are accompanied by their
dependents to the post; and
(4) Cost of schooling for dependent minor children of
Marine Corps personnel.
See 4 FAM 815 for detailed expenses chargeable to Marine
Corps funds.
4 FAM 812.3 Changes in Payments,
Policy and Procedures
4 FAM 812.3-1 Routine Changes
(CT:FIN-367; 12-07-2004)
The Marine Corps or Department of the Navy, via the
detachment commander, will communicate with Foreign Service posts regarding
routine changes in pay and dependency that affect allowances funded with
military appropriations.
4 FAM 812.3-2 Policy and
Procedures
(CT:FIN-367; 12-07-2004)
a. Changes in basic policy or procedures are cleared
through the Department by the Marine Security Guard Branch in the Bureau of
Diplomatic Security (DS/SPC/MSG) and set forth in 12 FAM 430.
b. DS/SPC/MSG manages and directs the Marine Security
Guard program for the Department and coordinates matters concerning policy and
procedures between the Department and the Marine Corps (12 FAM 430).
4 FAM 812.4 Frequency of Payments
(CT:FIN-367; 12-07-2004)
Payments to Marine security guards for allowances are
normally made semimonthly, but may be effected monthly if agreeable to the
personnel concerned.
4 FAM 813 EXPENSES CHARGEABLE TO
DEPARTMENT OF STATE ADMINISTRATIVE SUPPORT FUNDS
4 FAM 813.1 Quarters, Subsistence,
and Allowances Overseas
4 FAM 813.1-1 Quarters
(CT:FIN-428; 07-23-2013)
a. The Department will fund and provide fully furnished
U.S. Government-owned or -leased quarters for all single enlisted Marines. Single
enlisted Marines within detachments will normally be quartered together in a
fully furnished Marine house for which the Department will fund all expenses,
to include utilities, maintenance, and supplies and equipment in accordance
with 15 FAM 248 (see 12 FAM 430).
b. The Department will provide separate, fully
furnished U.S. Government-owned or -leased housing for:
(1) Detachment commanders;
(2) Staff noncommissioned officers in positions
designated as assistant detachment commanders in the DS/FPD/MSG authorized
Table of Organization;
(3) Company commanders; and
(4) Regional Company Headquarters personnel of the
rank of staff sergeant and above.
c. All housing for Marine security guard program
personnel is provided in accordance with 12 FAM 435.3,
MSG Housing.
4 FAM 813.1-2 Subsistence
(CT:FIN-367; 12-07-2004)
Based upon the Memorandum of Agreement, the Department
will provide subsistence in kind for all single enlisted Marines, including
those assigned to a regional company headquarters, and married unaccompanied
staff noncommissioned officers.
4 FAM 813.1-3 Allowances
(CT:FIN-367; 12-07-2004)
a. The Department pays Basic Allowance for Quarters (BAQ)
to officers and enlisted personnel without dependents and married personnel
with dependents where Government-owned or -leased quarters are not provided
(see 12 FAM 430).
As stated in paragraph 30303 of DODPM, a second BAQ may be authorized when
Government quarters are not provided to married unaccompanied detachment
commanders. Payment of BAQ is as authorized in the DODPM.
b. Basic Allowance for Subsistence (BAS) is paid by the
Department to all enlisted personnel without accompanying dependents, when
subsistence in kind is not furnished. Payment of BAS is as authorized in the
DODPM.
c. A credit of leave rations of enlisted personnel,
including single detachment commanders and married unaccompanied detachment
commanders, is made in lieu of basic allowance for subsistence. All other
allowances are credited for the leave period. The Department of State pays
leave rations for all authorized leave, including emergency leave in the
continental United States when the Marine is returned to post. To substantiate
entry of leave in personnel and disbursing records, the post FMO, or designee,
makes appropriate certification on the leave orders when presented by the
detachment commander after the end of the leave period. It is important to
note that when figuring inclusive leave dates for payment and certification,
Marine Corps regulations differ from State Department regulations. Marine
Corps regulations state that the date of departure on leave is a day of duty,
and the day of return from leave is a day of leave if the Marine returns after
0859. No certification is required on leave orders of married, accompanied
detachment commanders, as rations in lieu of BAS are payable from Marine Corps
regulations.
d. The Department pays Station Overseas Housing Allowance
(OHA) to all officers and enlisted personnel with or without dependents when
quarters are not provided (see 12 FAM 430 and
Chapter 9, JFTR, paragraph 9102, and Appendix K).
e. The Department pays Station Cost-of-Living Allowance
(COLA) ito all unaccompanied enlisted personnel. (See Chapter 9, JFTR,
paragraph 9100, and Appendix J).
f. The Department pays Station Temporary Lodging
Allowance (TLA) to each Marine as authorized in Chapter 9, JFTR, paragraph
U9200 (see 12 FAM
430).
g. The Department pays Station Interim Overseas Housing
Allowances (OHAs or TLAs) to a Marine required to procure non-Government
quarters before arrival of dependents, according to Chapter 9, JFTR, paragraph
U9101 (see 12 FAM
430).
4 FAM 813.2 Travel/Transportation
Expenses
(CT:FIN-428; 07-23-2013)
a. Temporary duty assignments for other than Marine
Corps matters (see 4 FAM 815.4 b) are chargeable to the Department, as directed
by the Bureau of Diplomatic Security (DS) (see 12 FAM 430).
b. Travel, transportation, and per diem authorized and
necessary for the medical and dental care of Marines, and authorized travel
expenses for required attendants, are chargeable to the Office of Medical
Services (MED). This includes required travel and expenses to CONUS
(Continental United States). For authorized dependents, only travel and
transportation are authorized (no per diem).
c. When the provisions of paragraph b, above, concern
obstetrical delivery, the return travel of newborn dependents is chargeable to
the post, subject to reimbursement from DS/SPC/MSG.
d. Emergency evacuation travel, as described in the
Department of State Standardized Regulations, Chapter 600, including
transporting emergency personal effects and allowances for Marines and their
dependents while in route to, at, and returning from the temporary location
(safe haven) or designated place, is chargeable directly to the Department.
4 FAM 813.3 Miscellaneous Expenses
(CT:FIN-428; 07-23-2013)
a. Normally, U.S. Government-owned or -leased quarters
are provided for Marine security guards (see 12 FAM 430 and 15 FAM 248),
which are fully furnished including any utilities, water, and fuel. When this
is not possible, housing allowances are authorized and paid as outlined in 4 FAM 813.1
above.
b. When post-provided transportation is unavailable,
post reimburses enlisted personnel for local transportation expenses necessary
to:
(1) Perform official duties;
(2) Participate in detachment recreation, or training;
or
(3) Commute between their residence and a duty
assignment.
c. The post pays initial installation and basic
charges for telephones in Government-held quarters. Using such telephones is
limited to official calls only. The individual Marine bears the expense of
personal calls.
4 FAM 813.4 Marine Office Expenses
(CT:FIN-367; 12-07-2004)
Expenses related to office space, equipment, furnishings,
and supplies are paid as provided in 12 FAM 430.
4 FAM 814 EXPENSES CHARGEABLE TO
DEPARTMENT OF NAVY FUNDS
(CT:FIN-367; 12-07-2004)
Hospitalization, dental, and medical expenses, other than
travel and transportation expenses, of Marine Corps officers and enlisted
personnel are charged to Department of Navy funds. Individual Marines arrange
medical and dental payments for their own dependents.
4 FAM 815 EXPENSES CHARGEABLE TO MARINE
CORPS FUNDS
(CT:FIN-367; 12-07-2004)
4 FAM 815.1 Officer Personnel
(CT:FIN-367; 12-07-2004)
All entitlements of Marine Corps officer personnel or
their dependents, except for assigned U.S. Government housing and/or quarters
allowance, and all other authorized expenses are chargeable to the Marine
Corps.
4 FAM 815.2 Enlisted Personnel
(CT:FIN-367; 12-07-2004)
Entitlements of enlisted Marine Corps personnel and their
dependents, including basic pay, longevity pay, foreign shore pay, reenlistment
bonus, uniform clothing maintenance allowance, and leave rations for detachment
commanders with accompanying dependents, basic allowance for subsistence for
enlisted Marines accompanied by dependents, tuition costs for dependent minor
children, and transportation costs of household effects are chargeable to
Marine Corps funds in accordance with current Marine Corps directives.
4 FAM 815.3 Station Cost-of-Living
Allowances
(CT:FIN-367; 12-07-2004)
The Marine Corps will assume the obligation for the
payment of COLA, as authorized in Chapter 9, Joint Federal Travel Regulations
(JFTR), for all accompanied personnel.
4 FAM 815.4 Travel and
Transportation
(CT:FIN-428; 07-23-2013)
a. The following are chargeable directly to the Marine
Corps:
(1) Travel and transportation expenses for assignment
and transfer of enlisted personnel;
(2) Travel by Government air to port of entry of the
United States for the emergency leave of Marine Corps personnel;
(3) All other travel and transportation of dependents,
including newborn dependents, except as otherwise funded under the provisions
of 4 FAM 813.2;
(4) All travel for officers and their dependents; and
(5) Travel expenses for spouse orientation training
(see 12 FAM 430
regarding reimbursement through DS).
b. Temporary duty and per diem of Marine Security
Guards for Marine Corps matters or Regional Company Headquarters personnel for
inspections are chargeable to the Department of Defense appropriation
Operation & Maintenance-Marine Corps.
4 FAM 815.5 Civilian Clothing
Allowances
(CT:FIN-367; 12-07-2004)
Any allowances for civilian clothing are chargeable to the
Marine Corps. The Department, through DS/FPD/MSG, reimburses the Marine Corps
at the headquarters level (see 12 FAM 430).
4 FAM 815.6 Assignment and Transfer
Travel
(CT:FIN-367; 12-07-2004)
Assignment and transfer travel and transportation expenses
of enlisted personnel are chargeable directly to Marine Corps appropriations
(The Marine Corps is reimbursed through DS as detailed in 12 FAM 430).
4 FAM 816 VOUCHERING PROCEDURES
4 FAM 816.1 Department of State
Funds
(CT:FIN-367; 12-07-2004)
Allowances and expenses chargeable to Department of State
funds are vouchered, documented, and paid in accordance with 4 FAM 400.
4 FAM 816.2 Department of Navy or
Marine Corps Funds
(CT:FIN-367; 12-07-2004)
Pay, allowances, and expenses chargeable to Department of
Navy or Marine Corps funds are vouchered in accordance with the Navy
Comptroller Manual and JFTR. The Marine Corps is responsible for paying.
4 FAM 816.3 Travel Claims
(CT:FIN-367; 12-07-2004)
Claims for reimbursement of travel expenses are processed
according to 4 FAM 400 and are examined before payment to determine that:
(1) The expenses incurred and claimed were authorized
by the applicable travel authorization and are proper according to the JFTR;
(2) Specific information on the type and mode of
transportation (commercial or Government air, etc.) is provided with complete
data related to the transportation requests (TRs) when commercial transportation
(TR numbers, value of tickets, etc.) is used;
(3) The voucher contains a statement whether
Government meals or quarters were furnished;
(4) Unused tickets, transfer orders, etc., for
transportation and accommodations are detached from the voucher and processed
for refund (see 4 FAM 400); and
(5) Whenever per diem is claimed for delays en route
while awaiting air transportation, the claim is supported by a certification by
either a Military Airlift Command (MAC) officer or an airline official, as
appropriate.
4 FAM 817 THROUGH 819 UNASSIGNED
4 FAM EXHIBIT 810
Marine Security Guard Payments
(CT:FIN-428; 07-23-2013)
PAYMENT TYPE PAYMENT PAYMENT
RECIPIENT FUNDS PAID
AUTHORITY CITED BY
PAY & ALLOWANCES: WHEN QUARTERS ARE
PROVIDED
DoDPM All All Enlisted
(EMs) and
Officers
w/dependents USMC DFAS
PAY & ALLOWANCES: WHEN QUARTERS ARE
NOT PROVIDED
DoDPM BAQ/OHA Officers
w/dependents STATE STATE
DoDPM BAQ/OHA Single &
Accompanied EMs STATE STATE
DoDPM OHA Unaccompanied
Married
EMs STATE STATE
SUBSISTENCE IN KIND: WHEN NOT AVAILABLE
AND PROVIDED
DoDPM BAS Single &
Unaccompanied
Married EMs STATE STATE
DoDPM BAS Officers &
Accompanied EMs USMC DFAS
OTHER PAY AND ALLOWANCES
JFTR COLA Unaccompanied
EMs STATE STATE
JFTR COLA Officers &
Accompanied EMs USMC DFAS
NCM Foreign Shore All Officers and
EMs USMC DFAS
NCM Family Separation All Officers and
EMs USMC DFAS
NCM Imminent Danger All Officers and EMs USMC DFAS
NCM Uniform Maintenance All Officers and EMs USMC DFAS
NCM Uniform/Ancillary EquipmentAll Officers and EMs USMC DFAS
DoDPM Dependent Education All Officers and EMs DoD DFAS
MEDICAL AND DENTAL EXPENSES
NAVMED When USG/Military
Facilities Available All Officers
and EMs USMC DFAS
DoD 6010.8 When Not Available All Officers and EMs CHAMPUS
DoD 6010.8 Dependents Medical All Officers and EMs CHAMPUS
DoD 6010.8 Dependents Dental NONE
TRAVEL AND TRANSPORTATION
JFTR PCS Travel/Trnsp All Officers and
EMs STATE DFAS
JFTR Temporary Lodging All Officers and EMs STATE STATE
DoDPM Dependent PCS Travel All Officers and EMs USMC DFAS
JFTR TDYSTATE Ordered All Officers and EMs STATE STATE
JFTR TDYUSMC Matters All Officers and EMs USMC DFAS
JFTR Medical/Dental Travel All Officers and
EMs STATE STATE
JFTR Emergency Leave All Officers and EMs USMC DFAS
SR Emergency Evacuation All Officers and EMs STATE STATE
STATE-PROVIDED QUARTERS, MAINTENANCE,
UTILITIES, FURNISHINGS FOR:
- 15 FAM Detachment
Commanders
(HQ SSgts
& above) STATE STATE
- 15 FAM Single &
Unaccompanied
EMs STATE STATE
STATE-PROVIDED SUBSISTENCE IN KIND, WHEN
AVAILABLE FOR:
- 12 FAM 430 Single
& Unaccompanied
EMs STATE STATE
REIMBURSED TO USMC BY STATE
DoD 1338 Civilian
Clothing for EMs STATE DFAS
- 12 FAM 430 Orientation
Training
of Spouse STATE DFAS