5 FAH-2 H-220
PSEUDO HEADER INFORMATION FOR INFORMATION MANAGEMENT
SPECIALISTS
(CT:TEL-68; 06-25-2018)
(Office of Origin: IRM/BMP/GRP/GP)
5 FAH-2 H-221 COMMON FACTORS FOR
PSEUDO-HEADERS
(TL:TEL-11; 07-19-2004)
(Uniform all agencies)
a. The pseudo header, used at posts abroad, consists of
the first six lines of an outgoing telegram. Drafting officers use this format
for telegrams sent via the Common LAN OUtbound Telegram system (CLOUT).
Drafters use it also for telegrams sent to Information Programs Center (IPC) on
paper or diskette. Telegrams processed on CableXpress use an internal
template.
b. Except for the classification line, the pseudo
header contains information for posts internal use only.
c. Pseudo headers must have six lines. Each line is
dedicated to a purpose; no line can be omitted.
d. Each IPC maintains its own charge symbols,
dissemination symbols, and office symbols.
5 FAH-2 H-222 LINE 1 - HOW TO ENTER THE
CLASSIFICATION
(TL:TEL-11; 07-19-2004)
(Uniform all agencies)
a. All telegrams transmitted over the Diplomatic
Telecommunications Service (DTS) facilities require explicit classification
markings. This is in accordance with the National Communication System (NCS)
standards requiring a classification or an administrative control designation.
b. The first line of the outgoing telegram is the
classification line. The designations or classifications used are:
(1) UNCLASSIFIEDinformation that is neither
classified, nor contains portions of classified information;
(2) UNCLAS EFTOinformation that is unclassified but,
nevertheless, requires encryption prior to transmission to safeguard it during
dispatch;
(3) CONFIDENTIALinformation the unauthorized
disclosure of which reasonably could be expected to cause damage to the
national security that the classifier can identify or describe;
(4) SECRETinformation the unauthorized disclosure of
which reasonably could be expected to cause serious damage to the national
security that the classifier can identify or describe; and
(5) TOP SECRETinformation the unauthorized disclosure
of which reasonably could be expected to cause exceptionally grave damage to
the national security that the classifier can identify or describe.
c. The military use a special handling designator
SPECAT. For more information on using this designator, see 5 FAH-2 H-251.
5 FAH-2 H-222.1 Executive Order 13526 Classifications: Criteria to Classify
National Security Information
(CT:TEL-68; 06-25-2018)
(Uniform all agencies)
a. "Information may be originally classified under
the terms of this order only if all of the following conditions are met:
(1) An original classification authority is classifying
the information;
(2) The information is owned by, produced by or for,
or is under the control of the United States Government;
(3) The information falls within one or more of the
categories of information listed in section 1.4 of Executive Order 13526; and
(4) The original classification authority determines
that the unauthorized disclosure of the information reasonably could be
expected to result in damage to the national security, which includes defense
against transnational terrorism, and the original classification authority is
able to identify or describe the damage.
b. Classified information shall not be declassified
automatically as a result of any unauthorized disclosure of identical or
similar information.
c. The unauthorized disclosure of foreign government
information is presumed to cause damage to the national security."
5 FAH-2 H-222.2 Administrative
Control Designations
(TL:TEL-2; 05-23-2002)
(Uniform all agencies)
Administrative control designations are special phrases
that flag the need to control handling or transmission of a telegram. They are
used with unclassified telegrams.
5 FAH-2 H-222.2-1 Unclassified
Encrypted For Transmission Only (EFTO)
(TL:TEL-2; 05-23-2002)
(Uniform all agencies)
UNCLAS EFTO is a transmission control procedure to ensure
unclassified telegrams are transmitted over circuits that meet the security
requirements for classified information. Circuits for classified information
must be encrypted, have classified routing indicators, and be operated and administered
only by cleared U.S. personnel.
5 FAH-2 H-222.2-2 For Official
Use Only (FOUO)
(TL:TEL-2; 05-23-2002)
(Uniform all agencies)
For Official Use Only is a Department of Defense
administrative designation applied to information that should be disseminated
on a need-to-know basis and which is exempt from public disclosure. Military
telegrams marked For Official Use Only at the beginning of the text must have
UNCLAS EFTO on the classification line.
5 FAH-2 H-222.2-3 Sensitive But
Unclassified (SBU)
(CT:TEL-68; 06-25-2018)
(Uniform State/USAID)
a. Sensitive But Unclassified (SBU) is a Department
administrative control designation that restricts access to those with a need
to know the information. SENSITIVE appears one blank line after a channel caption,
if used, or by itself as a caption. See 5 FAH-2
Exhibit H-222.2-3a for an example.
b. SBU NOFORN telegrams are disseminated only to U.S. personnel and must have UNCLAS EFTO on the classification line. See 5 FAH-2
Exhibit H-222.2-3b for formatting examples. See 12 FAM 540 for
guidelines on when to use the SBU and 12 FAM 536.7 for information on NOFORN designations.
5 FAH-2 H-223 LINE 2 - HOW TO ENTER
CHARGE SYMBOL AND DATE
(TL:TEL-11; 07-19-2004)
(Uniform all agencies)
a. The second line of the pseudo header consists of the
charge symbol and the drafting date of the telegram.
b. The charge symbol represents the agency or budget
allotment responsible for the subject referred to in the telegram. Each post
creates its own list of charge symbols. Some are common to most posts, such as
(charge symbols are in bold text):
(1) International Cooperative Administrative Support
Services (ICASS);
(2) Program (PROG);
(3) Defense Attach Office (DAO);
(4) Agency for International Development (AID);
(5) Peace Corps (PC); and
(6) Foreign Agricultural Service (FAS).
c. The most common date format is MM/DD/YY (Month,
Day, Year), but use the date format that is in your local standard operating
procedures.
5 FAH-2 H-224 LINE 3 - WHO IS THE
APPROVING OFFICER?
(CT:TEL-68; 06-25-2018)
(Uniform State/USAID)
a. This line contains the office abbreviation or symbol
and the name of the approving officer. Under normal circumstances, the chief
of mission (CM), or Consul General at a consulate, or their designee, must approve
(or authorize release of) all telegrams for transmission.
b. In the context of telegraphic preparation,
"approving" and "authorizing release" are synonymous.
c. See 5 FAH-1 H-230 for formatting information.
5 FAH-2 H-224.1 Who Else Can
Approve Outgoing Telegrams?
(TL:TEL-11; 07-19-2004)
(Uniform State/USAID)
Only the principal officer may designate other officers to
authorize release of outgoing telegrams. The principal officer should
designate those officers high enough in the organization to guarantee effective
telegraphic control.
5 FAH-2 H-224.2 How Do Officers
Approve Outgoing Telegrams?
(TL:TEL-11; 07-19-2004)
(Uniform all agencies)
a. All posts are required to keep a current list of
signatures and initials of all approving officers. This list should specify
who can authorize release for transmission of special handling or distribution
captions. The list must note any restrictions on release authorization. You
should include these in the Information Programs Center (IPC) standard operating
procedures (SOP).
b. Approving and clearing officers initial inside the
upper right margin of paper copies. OCR forms and printouts from the GLOMAC
macro have a section marked specifically for the initials of drafting,
approving, and clearing officers.
c. Local post procedures provide guidelines for
clearing and authorizing release of outgoing telegrams electronically. You may
do this by forwarding the telegram to each officer, as an e-mail attachment,
for comments, clearance, or release. IPC assume outgoing telegrams sent to IPC
electronically have the proper clearances and release authorization to
transmit.
5 FAH-2 H-225 LINE 4 - WHO IS THE
DRAFTING OFFICER?
(CT:TEL-68; 06-25-2018)
(Uniform all agencies)
The drafting officer is the person composing the
telegram. Someone else can prepare the telegram from the drafting officer's
input. This line contains all this information: the drafting officer's office,
the drafter's name, and the name of the preparer if someone else, such as an
office manager, prepared the telegram. The drafter obtains clearances and
approval before submitting the telegram to IPC for transmission. See 5 FAH-1 H-230 for formatting information.
5 FAH-2 H-226 LINE 5 - WHO ARE THE
CLEARERS?
(CT:TEL-68; 06-25-2018)
(Uniform all agencies)
a. The drafter lists the office(s) and name(s) of
officers who must read and concur with the outgoing telegram. Usually, if the
subject matter of the telegram mentions an officer's area of responsibility,
you should list the officer as a clearer.
b. The drafter must use only this line for all
clearances. If they will not all fit, the drafter must follow post procedures
for recording the additional clearance signatures. The procedure could call
for listing only initials to save space.
c. See 5 FAH-1 H-241 for more information on clearances.
5 FAH-2 H-227 LINE 6 - HOW TO ENTER
DISTRIBUTION
(CT:TEL-68; 06-25-2018)
(Uniform all agencies)
a. IPC must have a list of dissemination symbols
created on TERP V containing the different distribution patterns required at
post. IPC must also have a list of office symbols used to program the
dissemination symbols in TERP V. All drafting officers must have a copy of
these lists.
b. Drafters enter the dissemination symbol that fits
their desired distribution pattern. The dissemination symbol must be the first
entry on this line. They cannot add additional dissemination symbols on this
line. They can add office symbols to increase distribution beyond that
specified by the dissemination symbol. Alternatively, the drafter could enter
the word "NONE" in place of the dissemination symbol, and add office
symbols as necessary.
c. IPC should create a dissemination symbol to
accommodate a frequently used distribution pattern that is not already
associated with a dissemination symbol. IPC must distribute throughout the
posts all updates to the dissemination symbol, office symbol, and charge symbol
lists.
d. See 5 FAH-1 H-235.2 for more information on the distribution line
of the pseudo-header.
5 FAH-2 H-228 ZFF OPERATING SIGNAL
(CT:TEL-56; 05-24-2017)
(Uniform State/USAID)
a. The drafter inserts the ZFF operating signal on the
line between the pseudo header and the originators telegraphic address. This
signal requests acknowledgment from the addressees, depending on the numerical
suffix added. See the ACP131 manual, for a list of the numerical suffixes.
b. A ZFF entry on this line will cause the TERP V
terminal to insert the same ZFF operating signal on Format Line 5 when the
telegram is converted to ACP-127 format.
c. NODIS, SECTO, or other telegrams that require
addressee(s)' acknowledgment must have the prosign ZFF between the pseudo
header and originators telegraphic address. See 5 FAH-1 H-200 for more
information on captions.
d. See 5 FAH-2 Exhibit
H-228 for an example of an outgoing telegram with the ZFF operating signal.
5 FAH-2 H-229 UNASSIGNED
5 FAH-2 Exhibit H-222.2-3a
Post Outgoing Telegram SBU and Channel Caption (Electronic Submission)
(CT:TEL-68; 06-25-2018)
(Uniform State/USAID)
UNCLASSIFIED
PROG 03/01/2004
AMB: BFRANKLIN
ADM: TJEFFERSON
NONE
PERC
AMEMBASSY OSLO
SECSTATE WASHDC
HR CHANNEL
SENSITIVE
E.O. 13526: N/A
TAGS: APER
SUBJECT: SBU EXAMPLE FORMAT
1. (SBU) This is an example of an SBU telegram, which
requires the administrative control, HR CHANNRL. This telegram can only be
distributed to employees for official use and must remain on SBU cleared
media. SBU information cannot be released on the Internet.
2. (SBU) The telegram can only be transmitted over
circuitry that meets security criteria for handling sensitive information.
FRANKLIN
MARKED AS ADMINISTRATIVELY CONTROLLED FOR EXHIBIT
PURPOSES ONLY
5 FAH-2 Exhibit H-222.2-3b
Post Outgoing Telegram SBU/NOFORN and Caption (Electronic Submission)
(CT:TEL-68; 06-25-2018)
(Uniform State/USAID)
UNCLAS EFTO
PROG 12/15/04
AMB: MMANSFIELD
RSO: MJOHNSON
DCM: SWALDEN
DSCH
AMEMBASSY HELSINKI
SECSTATE WASHDC, IMMEDIATE
DS CHANNEL
SENSITIVE
NOFORN
E.O. 13526: N/A
TAGS: ASEC
SUBJECT: SBU NOFORN EXAMPLE FORMAT
1. (SBU) This is an example of an SBU NOFORN outgoing
telegram with a channel caption.
2. (SBU) Since this is marked as a NOFORN telegram, it
is categorized as UNCLAS EFTO, which will means that it must be transmitted
ONLY over classified media to ensure that it is handled by cleared U.S.
personnel only.
3. (SBU/N) UNCLAS EFTO requires that ACP127 format line
four (FL4) contain the security prosign and redundancy of ZNY EEEEE.
MANSFIELD
MARKED AS ADMINISTRATIVELY CONTROLLED FOR EXHIBIT
PURPOSES ONLY
5 FAH-2 Exhibit H-228
Post Outgoing Telegram NODIS with ZFF (Paper Submission)
(CT:TEL-68; 06-25-2018)
(Uniform State/USAID)
CONFIDENTIAL
PROG 02/9/03
AMB: MMEINIK APV:
DCM: LJKIRKCONNEL DFT:
NONE CLR:
NODI
ZFF4
AMEMBASSY SKOPJE
SECSTATE WASHDC, PRIORITY
NODIS
E.O. 13526: DECL: 02/9/04
TAGS: PREL
SUBJECT: ZFF EXAMPLE FORMAT
REF: STATE 362908
CLASSIFIED BY: AMBASSADOR EINIK. REASON: 1.5 D
1. (U) This is an example of a telegram requiring the
operations signal ZFF. The drafter should compose the telegram using this
format to have it ready for processing.
2. (C) This text is marked as classified for exhibit
purposes only. This handbook contains no classified information.
EINIK##
MARKED AS CLASSIFIED FOR EXHIBIT PURPOSES ONLY