6 FAH-5 H-000
ICASS ORGANIZATION
6 FAH-5 H-010
ICASS FUNCTIONS
(CT:ICASS-79; 07-17-2018)
(Office of Origin: CGFS/ICASS)
6 FAH-5 H-011 BACKGROUND
6 FAH-5 H-011.1 Purpose
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
The International Cooperative Administrative Support
Services (ICASS) system is the principal means that the U.S. Government
provides and shares the cost of common administrative support needed to ensure
effective operations at its more than 200 diplomatic and consular posts
abroad. In the spirit of the Government Performance and Results Act, the ICASS
system seeks to provide quality services at the lowest cost, while attempting
to ensure that each agency bears the cost of its presence abroad. ICASS,
through which over 300 Government entities receive bills for shared services,
is a break-even system; the charge to the customer agencies equals the cost of
services.
6 FAH-5 H-011.2 Services
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
The ICASS program provides a full range of administrative
services. These include motor pool operations and vehicle maintenance, travel
services, reproduction services, mail and messenger services, information
systems management, reception and telephone system services, purchasing and
contracting, human resources management, cashiering, vouchering, accounting,
budget preparation, residential and nonresidential security guard services, and
building operations. In addition to the services delivered at the post level,
the ICASS system also provides service at the regional level. An example of
regional service delivery is the regional finance centers. ICASS also delivers
services at the headquarters level. Examples of headquarters level services
are the shared expenses of the overseas medical program and the grant program
managed by Office of Overseas Schools (A/OPR/OS). The cost of regional and
headquarters level programs are added to the cost of post administrative
support and distributed to customer agencies as part of the headquarters-level
bill.
6 FAH-5 H-012 ORGANIZATION
6 FAH-5 H-012.1 Washington ICASS
Executive Board
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
The Washington-based ICASS Executive Board (IEB) supports
the overall ICASS program. The IEB is comprised of senior representatives of
certain cabinet-level and/or independent agencies (see 6 FAH-5
Exhibit H-012.1) and is chaired by the
Director, Office of Management Policy, Rightsizing and Innovation. The board,
which meets on a quarterly basis, is the highest-level policy-making body in
the ICASS system (see 6 FAH-5
H-221.1) and the final venue for review of ICASS disputes.
6 FAH-5 H-012.2 Washington ICASS
Working Group
(CT:ICASS-44; 01-07-2015)
(Applies to participating ICASS agencies)
The Washington-based ICASS Working Group (IWG), which
reports to the IEB, is comprised of representatives of U.S. Government agencies
or entities that receive an ICASS invoice (see 6 FAH-5
H-221.2). The IWG meets monthly to address ICASS policies and practices,
and its meetings are open to all ICASS stakeholders. Service provider
representatives at the Washington level are non-voting members of the IWG and
related committees.
6 FAH-5 H-012.3 Washington ICASS
Service Center
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
The Washington ICASS Service Center (ISC) serves as the
Secretariat to both the IEB and the IWG. The ISC is an interagency- funded
office within the Department of States Bureau of the Comptroller and Global
Financial Services (CGFS) that works with many other bureaus and offices
throughout the Department of State and participating agencies to facilitate the
effective operation of the ICASS system. The ISC coordinates the ICASS budget
process and is the business owner for the software on which the ICASS budget
and cost-distribution system is based. It also provides policy guidance,
practical information, orientation materials and technical advice to posts
operating ICASS programs abroad (see 6 FAH-5
H-221.3).
6 FAH-5 H-012.4 Chief of Mission
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
The ICASS system is established at post under the authority
of the chief of mission (COM) (see 6 FAH-5
H-222.1). The COM is responsible for ensuring that post has a functioning
ICASS Council and Budget Committee and that the relationship between the
Council and service provider(s) is constructive so that ICASS services are
delivered fairly and effectively. The COM may also be required to make
determinations on disputes that cannot be resolved by the post Council.
6 FAH-5 H-012.5 Deputy Chief of
Mission
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
The deputy chief of mission (DCM) is a non-voting member of
the post ICASS Council and should attend all Council meetings (see 6 FAH-5
H-222.2). The DCM provides the post ICASS Council with the policy
perspective and overall context in which resource decisions should be taken.
The DCM keeps the COM informed about ICASS issues and passes guidance to the
post ICASS Council and service providers from the chief of mission. Active
participation in ICASS affairs will enable the DCM to make better judgments
about post ICASS Council and service-provider performance.
6 FAH-5 H-012.6 Post ICASS Council
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
Each post must form an ICASS Council which is comprised of
post-level senior representatives of cabinet-level and independent agencies
which are members of the IEB (see 6 FAH-5
Exhibit H-012.1). The post ICASS Council focuses on the broad issues of
resources and performance and sets the strategic vision for post ICASS
operations (see 6 FAH-5
H-222.3-3).
6 FAH-5 H-012.7 Post ICASS Budget
Committee
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
Each post must form an ICASS Budget Committee (BC),
which is comprised of a representative from each participating autonomous
organization at post (see 6 FAH-5
H-222.4-1). Membership and participation of locally employed (LE) Staff is
strongly encouraged. The BC monitors posts ICASS budget process and is
responsible for a range of issues as outlined in 6 FAH-5
H-222.4-3).
6 FAH-5 H-012.8 Post ICASS Working
Groups
(CT:ICASS-07; 07-30-2008)
(Applies to participating ICASS agencies)
Post working groups delve more deeply into specific issues,
analyze what is happening, and recommend solutions to the post ICASS Council.
LE Staff from customer agencies and also from various parts of the
service-provider organization, not just the financial management office,
regularly make invaluable contributions to post working groups (see 6 FAH-5
H-222.5).
6 FAH-5 H-012.9 Service Provider(s)
(CT:ICASS-5; 07-21-2006)
(Applies to participating ICASS agencies)
The service provider organizations are those entities that
actually deliver the service to customer agencies and service recipients (see 6 FAH-5
H-222.6). The State Department management section and regional security
office are service providers at almost every embassy. Embassies are turning
increasingly to commercial entities to contract out for some administrative
support. For quite some time, certain administrative support activities have
been delivered regionallya cost-effective service delivery approach that will
continue to grow. Occasionally, another U.S. Government agency will have a
sufficiently large administrative support capability at a location that it will
step forward and agree to provide services as the Alternate Service Provider
(ASP).
6 FAH-5 H-013 OPERATING PRINCIPLES
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
a. Administered by the Department of State, ICASS is an
interagency endeavor. Representatives from customer agencies on post ICASS
Councils and Budget Committees, and on the Washington-based IEB and IWG work
together to ensure the integrity of the systems operating principles.
b. The ICASS system's ability to track costs more precisely
by service, and its explicit partnership between customer and service
provider, encourages posts to examine how they are providing ICASS services and
make changes to improve quality, cost and timeliness of service delivery.
Sharing best practices, optimizing the use of information technology, and
identifying business processes that might be automated, extending additional
administrative authorities to posts, and exploring alternate staffing options
for operations abroad, are some of the ways those involved in the ICASS system
are striving to provide and obtain quality services at the lowest cost.
6 FAH-5 H-013.1 Local Empowerment
(CT:ICASS-07; 07-30-2008)
(Applies to participating ICASS agencies)
Customers play a significant role in how business is done in
the delivery of administrative services. Under ICASS, posts have a
responsibility and authority to manage their resources. The post ICASS Council
and ICASS Budget Committee share responsibility for the overall management of
administrative support activities including the cost-effective use of
resources, choosing service providers, and setting priorities within the
administrative support delivery system.
6 FAH-5 H-013.2 Equity (Cost
Sharing)
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
Agencies pay their share of post administrative costs based
on usage. ICASS embodies the concept that all agencies should pay the true
costs of their presence abroad. Service providers who are not reimbursed fully
for their services subsidize their customers who therefore have no incentive to
make rational choices on the level of services they receive. Customers have a
vested interest in reducing costs and a voice in how shared administrative
services are managed and delivered.
6 FAH-5 H-013.3 Transparency
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
The budget and cost distribution software system makes it
possible to explain to customers how their invoices are developed, the extent
of their use by service, and the unit cost of the services consumed.
6 FAH-5 H-013.4 Selecting a Service
Provider
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
Post ICASS Councils decide who will provide each service.
Although Department of State management personnel currently provide most ICASS
services, the post ICASS Council can select other U.S. Government agencies or
commercial firms to provide services if it can be demonstrated that they have a
competitive advantage in improving services or cutting costs.
6 FAH-5 H-013.5 Customer Service
Standards and Principles
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
Customer service is a key element of ICASS. The agencies at
post hold the service providers accountable for their performance against the
Uniform Service Standards. In support of that goal, the Council and the
service provider collaborate on an annual assessment of ICASS services which
culminates in a written report presented to the chief of mission (see 6 FAH-5
H-222.3-4).
6 FAH-5 H-014 ICASS WORKING CAPITAL
FUND
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
Unlike many U.S. Government programs which operate on the
basis of single-year appropriations or funding, the ICASS system uses a no-year
working capital fund (WCF). ICASS funds not spent at the end of a fiscal year
are returned to posts for use in the next fiscal year. This is a significant
advantage because it allows posts to spend their funds for shared support more
in accordance with their needs, without the fear of losing what is not spent by
the end of a fiscal year. Working capital fund procedures require posts to
estimate the cost of depreciation associated with certain capital assets.
Because the money can be carried over from one year to the next, posts can
gradually save up and schedule the replacement of a vehicle or other expensive
ICASS assets when it makes the most economic sense rather than making a large,
unanticipated expenditure when an asset fails. To capitalize the WCF, early in
the fiscal year the ISC issues to the customer agencies a recapitalization
invoice representing 70% of each agency's estimated annual bill, based on the
prior year's final invoice.
6 FAH-5 H-015 distributing icass costs
6 FAH-5 H-015.1 Post Invoicing
(CT:ICASS-54; 08-01-2016)
(Applies to participating ICASS agencies)
a. The costs of shared administrative support service
(i.e., salary and benefits for American and locally employed staff, office
equipment, vehicles, etc.) are distributed to cost centers. Each cost center
represents a group of services and has a specific distribution factor which is
used to calculate usage of the services and ultimately each agency's invoice.
The ICASS system has two software methodologies: Standard and Lite (see 6 FAH-5 H-320).
b. The distribution factor for determining agencies'
use of services varies by cost center. For some cost centers, actual
transactions (e.g., number of shipments processed, number of kilometers driven)
are the basis for determining usage. For others, usage is calculated based on
head count, number of square meters of office space occupied, number of
computer peripherals serviced, or similar factor. The calculation of each
agency's usage of service in each cost center becomes their workload count. In
some cases, an agency may perform portions of a service for itself and not
require the full range of functions offered by the ICASS service provider. In
such cases, the post ICASS Council may agree to modify the agency's usage or
workload count for that service either to 0.3 or 0.6 of full service. Not all
ICASS services are modifiable.
c. When the ICASS budget for the fiscal year is
prepared, the post utilizes each agency's actual use of services as calculated
on May 1 of the prior year; for new subscriptions to services or new agencies,
usage is projected based on estimates approved by the customer agency. The
costs for each cost center are then divided by the total workload counts for
all agencies to establish a unit cost. The unit cost is then multiplied by
each agency's workload count to determine its share of the cost for that
service. To this figure is added a proportional share of the cost center for
"Miscellaneous Costs" (see 6 FAH-5
H-341.13 and H-342.13). A final
calculation shares the cost of services consumed by ICASS service provider
personnel (known as "ICASS Redistribution," see 6 FAH-5 H-335)
among all customer agencies to arrive at each agency's total invoice for
services at the post. Agency heads at post review and sign their invoices when
the post's ICASS Council approves the budget.
6 FAH-5 H-015.2 Washington
Invoicing
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
The Washington ICASS Service Center (ISC) consolidates
posts' ICASS invoices and adds the costs of regional and headquarters costs
that are not post-specific, such as salaries and operating costs for the ISC,
certain costs related to the management of the overseas medical program, the
regional finance centers, costs of the diplomatic pouch and mail program, and
the grant program managed by the Office of Overseas Schools (A/OPR/OS). By
January, after post budgets for the new fiscal year are received, an initial
invoice is issued to each headquarters agency; this invoice is for
informational purposes only and no payment is requested. At the mid-year,
posts conduct a final review of the budget which reflects any changes in the
target (either up or down) or other shifts in the budget. At post, final
invoices are prepared for agency review and approval and the final budget is
submitted to the ISC. No later than June, the ISC consolidates the post final
invoices, adds the central and regional costs noted above, and sends a final
invoice to each headquarters customer agency. This invoice reflects the
balance due between the previous recapitalization invoices (see 6 FAH-5 H-014)
and the full year final invoice amount. For more details on the ICASS billing
process see 6
FAH-5 H-430.
6 FAH-5 H-016 ICASS PRECEPTS
6 FAH-5 H-016.1 Decision-Making in
ICASS
(CT:ICASS-79; 07-17-2018)
(Applies to participating ICASS agencies)
a. In principle, consensus is used to the maximum
extent possible to reach all decisions, assuming a quorum of voting members
(see 6
FAH-5 H-016.2) is present. Consensus is reached when no member of the
group disagrees so strongly with a proposal under consideration that he or she
poses an official objection and calls for a vote. Consensus does not mean that
each member of the group is in total agreement with every element of the
proposal. Rather, it means that individual members, in a spirit of
collegiality and cooperation, are willing to move forward with a proposal that,
while not ideal in every aspect for their individual agency, is acceptable and
beneficial for the community as a whole.
b. Once an issue has been presented to the group and
agreement has been reached, final written documentation may be submitted
electronically for verification of consensus reached at the meeting.
c. Where consensus is not possible, issues are brought
to a vote. A quorum comprised of fifty percent of the eligible voters
(see 6
FAH-5 H-016.2) is required and a two-thirds majority of those voting is sufficient to decide any matter. It is the responsibility of the chair to ensure that
only those who are eligible are allowed to vote. Abstentions are noted for the
record but are not considered to be a vote, and do not count for the purposes
of determining a two-thirds majority.
d. Voting for another agency by proxy is not
permitted. However, voting in absentia, submitted to the chair electronically
or in writing prior to the start of the meeting, may be permitted in those
instances where an issue has been presented to the group and is being put to a
vote at a scheduled meeting.
e. If an issue is to be decided by a vote, either
electronically or at a scheduled meeting, the deadline for voting must allow a
minimum of two business days for review by eligible voters. It is the
responsibility of the chair to ensure that when out-of-office messages are
received, the requisite background information and/or voting issues be
forwarded to the back-up officer identified in the message.
f. Electronic voting is permitted, provided the chair
of the respective group has identified the eligible voters (see 6 FAH-5
H-016.2) and the issue has been appropriately explained and presented for a
vote. When a vote is taken electronically, the final decision will be made on
the basis of a simple majority of the total number of actual votes received,
irrespective of the guidance in 6 FAH-5
H-016.1 paragraph c.
6 FAH-5 H-016.2 Voting Eligibility
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
a. Washington Level:
(1) The ICASS Executive Board (IEB) members
in good standing as outlined in 6 FAH-5
H-221.1-1 paragraph c are eligible to
vote. Service provider representatives and others who participate on the IEB
as ex officio members are not eligible to vote.
(2) The ICASS Working Group (IWG) members
in good standing as outlined in 6 FAH-5
H-221.2-1 paragraph c are eligible to
vote. Service provider, ICASS Service Center representatives and others who
participate on the IWG as ex officio members are not eligible to vote.
b. Post Level:
(1) The ICASS Council (IC) members as outlined in 6 FAH-5
H-222.3-1 are eligible to vote.
Service providers and other entities who participate on the Council as ex
officio members are not eligible to vote.
(2) The Budget Committee (BC) members as outlined in 6 FAH-5
H-222.4-1 are eligible to vote.
Service providers and other entities who participate on the BC as ex officio
members are not eligible to vote.
NOTE: When voting on a
particular issue, only customer agencies impacted by the decision are eligible
to vote. On any issues with potential invoice implications (e.g., budget,
ICASS Redistribution), all agencies are eligible to vote.
6 FAH-5 H-016.3 Selection of
Service Offerings
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
a. The post ICASS Councils decide which services from
the comprehensive list of list of services included in this handbook will be
offered under the ICASS system at post.
b. Any U.S. Government agency or subdivision thereof
that is willing may be designated by the post ICASS Council to assume the role
of service provider or services may be contracted out commercially, in order to
obtain the highest quality of services at the lowest possible cost.
6 FAH-5 H-016.4 Voluntary Nature of
ICASS
(CT:ICASS-54; 08-01-2016)
(Applies to participating ICASS agencies)
Participation in services offered through ICASS is voluntary
for agencies except for 6150-Basic Package, 6443-Community Liaison Office
Services, 5624-Health Services, and 5880-Security Services which are
mandatory. For more details on these cost centers, see 6 FAH-5 H-340.
6 FAH-5 H-016.5 Termination or
Withdrawal Notice
(CT:ICASS-44; 01-07-2015)
(Applies to participating ICASS agencies)
a. All notices of intent:1) to terminate service
provision, 2) terminate service subscription (i.e. depart post) or 3)
completely withdraw from individual cost centers must be provided to the post
ICASS Council and Service Provider (i.e., Management Officer or USAID Executive
Officer) in the form of a written memorandum; electronic notification
(including email) is acceptable. (see 6 FAH-5
Exhibit H-016.5)
NOTE: A customer agency's notification of
withdrawal is separate from and unrelated to the NSDD-38 "Request for
Changes in Staffing" process.
b. Terminating service provision: A service-providing
agency must provide serviced agencies a one-year notice of intent to terminate
service provision or to substantially alter the way service is provided.
Notifications to terminate service provision must be given one year in advance,
concurrent with the beginning of a fiscal year. The service provider is
obligated to provide services to its customers during the 12-month notification
period.
c. Terminating service subscription (i.e. departing a
post): A customer agency must provide a six-month notice of its intent to
depart post and terminate service subscription. Notifications to terminate
must be given on or before April 1 or October 1 which starts the six-month
notification period. For example, if a customer agency provides appropriate
written notification by October 1 of its intent to terminate, the six-month
notification period would begin on October 1 and termination is effective on
April 1st of the following year. Likewise, if the customer agency provided the
post ICASS Council and service provider appropriate written notification of its
intent to withdraw on April 2, the six-month notification period would begin on
October 1 of that year and termination is effective on April 1st of the
following year. (For more details see 6 FAH-5 H-333).
d. Withdrawing from individual cost centers: With the
exception of the mandatory cost centers, the decision to subscribe to
individual cost centers is voluntary as per 6 FAH-5 H-341
paragraph b. In the interest of demonstrating efficient and effective usage of
tax dollars, agencies that determine that it is in their interest to withdraw
from services have an obligation to document the basis for this determination
by providing a business case for purposes of reporting to the ICASS Executive
Board. A customer agency must still provide a six-month notice of its intent
to completely withdraw from one or more cost centers. Notifications to
withdraw must be given on or before April 1 or October 1, which starts the six-month
notification period. For example, if a customer agency provides appropriate
written notification by October 1 of its intent to withdraw, the six-month
notification period would begin on October 1 and withdrawal is effective April
1 of the following year. Likewise, if the customer agency provided the post
ICASS Council and service provider appropriate written notification of its
intent to withdraw on April 2, the six-month notification period would begin on
October 1 of that year and withdrawal is effective on April 1 of the following
year (for more details see 6 FAH-5 H-333:
(1) When an agency decides to withdraw from one or
more individual cost centers at one post or globally in order to obtain the
service elsewhere or to self-provide, notifications of withdrawal must be
provided per the guidance above in 6 FAH-5
H-016.5 paragraph (d). In such cases, the withdrawal notification must
include a business case for the decision to withdraw consisting of: an
explanation (i.e., reason) for the withdrawal; a description of how the agency
plans to obtain the service; and an analysis detailing the cost impact on the
agency. Reasons for withdrawal may include mission related factors (such as an
agency wishes to centralize its procurement or financial management to better
meet stakeholder reporting requirements or the customer agency has determined
that it can better fulfill its legislative mandate by providing the service to
itself) as well as cost savings or other factors. The agency must identify the
costs to be incurred in receiving the service through the alternate mechanism.
The comparison of the agencys cost for the alternate service mechanism to the
ICASS cost of service to the agency is critical to the business case. Agencies
withdrawing from cost centers at post(s) are encouraged to work with the
service provider at each post to ensure that all ICASS components (including
ICASS Redistribution) for the service have been properly included in the cost
analysis. In addition, within 30 days of receipt of the withdrawal
notification, the Service Provider must prepare an analysis of the estimated
impact of the agencys withdrawal on the post ICASS platform (see 6 FAH-5
Exhibit H-016.5(1));
(2) When an agency decides to withdraw globally (or
regionally) from one or more cost centers, that agency should contact the ICASS
Service Center (ISC) to identify the related costs (including ICASS
Redistribution) to the agency based on data contained in the ICASS Global
Database. The business case must also include the comparable cost to the
agency of the alternate service mechanism chosen. The ISC will work with the
relevant regional bureaus to determine the estimated impact of the withdrawal
on the ICASS platform. Individual notices of withdrawal to ICASS Councils and
Service Providers must still be submitted by the withdrawing agency at the
posts impacted, consistent with the guidance in 6 FAH-5
H-016.5 paragraph a. and d; and
(3) The completed notification of withdrawal and the
business case must be forwarded to the ICASS Service Center (ISC), including
the Service Providers analysis. The ISC is required to report annually to the
IEB on agency decisions to withdraw from individual cost centers at post in
order to assess the need for any systemic changes. Posts must ensure that
withdrawal notifications include all the information outlined in paragraph
(d)(1). The ISC will ensure that all the information required in paragraph
(d)(2) is included.
e. In all cases of termination or withdrawal, the
Service Provider(s) must complete and submit a negative PYI (full year report)
within 30 days to their Regional Bureau if the impact of withdrawal is greater
than $500. In the case of withdrawal from a cost center, the ICASS Service
Center will coordinate with the regional bureau for purposes of reporting this
PYI information to the IEB. If the impact of the withdrawal is less than $500,
post must notify the regional bureau that no negative PYI will be submitted.
6 FAH-5 H-016.6 Dispute Resolution
(CT:ICASS-30; 12-21-2012)
(Applies to participating ICASS agencies)
Post ICASS Councils collaborate with service providers in
exercising authority over ICASS resources and systems at post, but final
authority at post rests with the COM. The ISC provides technical guidance on
policy issues to both customer agencies and service providers. Issues not
resolvable at post may be appealed to the IEB by the COM, post ICASS Council,
or by any participating agency through its headquarters office. The post ICASS
Council's authority does not supersede internal controls and regulations of the
service provider or other customer agencies. For more information on resolving
disputes, see 6
FAH-5 H-462, Dispute Process, and 6 FAH-5
H-462.3, Procedures and Disputes Concerning Centrally Budgeted Costs.
6 FAH-5 H-016.7 Annual Performance
Assessment
(CT:ICASS-71; 03-08-2018)
(Applies to participating ICASS agencies)
Post ICASS Councils, in collaboration with the Council
Chair and Senior Management Officer, assess annually how well the ICASS platform
is supporting Mission operations and identify where improvements need to be
made, with a plan for addressing weak areas. The assessment review draws from
the annual ICASS customer satisfaction survey, myServices dashboard, prior-year
cost savings initiatives and any local sources of input/feedback (see 6 FAH-5
H-222.3-4).
6 FAH-5 H-017 THROUGH H-019 UNASSIGNED
6 FAH-5 Exhibit H-012.1
ICASS Executive Board Members
(CT:ICASS-54;
08-01-2016)
(Applies to participating ICASS agencies)
Department of State
(Chair)
Department of Agriculture
(represented by the Foreign Agriculture Service)
Department of Commerce
(represented by the Foreign Commercial Service)
Department of Defense
Department of Health and Human Services
(represented by the Centers for Disease Control)
Department of Homeland Security
Department of Justice
Department of Transportation
(represented by Federal Aviation Administration)
Department of Treasury
Intelligence Community
Library of Congress
Peace Corps
Social Security Administration
U.S. Agency for International
Development
Veterans Administration
6 FAH-5 Exhibit H-016.5
Termination or Withdrawal Notice
(CT:ICASS-44;
01-07-2015)
(Applies to participating ICASS agencies)
POST WITHDRAWAL GLOBAL
WITHDRAWAL
6 FAH-5 Exhibit H-016.5(1)
ICASS Customer Agency Service Withdrawal Notification (Template)
(CT:ICASS-44; 01-07-2015)
To: Post ICASS Council(s) Date:
__________
Post Management Counselor(s)/Officer(s)
Cc: ICASS Service Center (icassservicecenter@state.gov)
From: Name of Withdrawing agency and Agencys Post POC
(single post)/Agencys IWG Member (multiple posts) Agency ICASS Code:
___________
Re: Six-month Official Notice for ICASS Services
Withdrawal from
(cost center name) effective
April 1/October 1 20##
I. Agency Statement
In the interest of demonstrating efficient and effective
usage of tax dollars, agencies that decide to withdraw from services are
required to document the basis for this determination by providing a business
case that explains why your agency is withdrawing from the service. This
business case is to help post and the ICASS Executive Board (IEB) better
understand the basis for your decision. This information will be used to
provide insight to the reasons for agency withdrawal, potential necessity for
service changes to the ICASS system, and the cost implications for the USG.
Please address;
- Why is your agency withdrawing from this service?
Include any mission-related factors/authorities affecting your analysis/decision.
- How will your agency receive this service?
- What is the cost impact to your agency?
II. Service Provider Statement
Within thirty days of receipt of this notification, each
post must prepare an analysis and impact statement regarding this agencys
withdrawal from the cost centers noted above and submit it to the ICASS Service
Center at icassservicecenter@state.gov
Statement should address:
-potential staffing changes
-potential budget impact