14 FAH-1 H-230
PROPERTY UTILIZATION IN THE
DEPARTMENT
(CT:PPM-25; 04-12-2018)
(Office of Origin: A/LM)
14 FAH-1 H-231 PROPERTY REPLACEMENT AND
UTILIZATION STANDARDS
14 FAH-1 H-231.1 Property
Replacement
(CT:PPM-25; 04-12-2018)
(Domestic State Only)
Replacement standards, which predict the life span of
nonexpendable property, must be the basis of an orderly, balanced cycle of
property replacement. Items that have reached their estimated life expectancy must
be inspected to determine whether replacement is actually necessary (see 14 FAH-1 H-213).
Items in good working condition must be retained even though standards permit
replacement, unless technology advancement necessitates replacement.
14 FAH-1 H-231.2 Replacement
Standards
(CT:PPM-13; 06-27-2012)
(Domestic State Only)
See 14 FAM 412.3,
Replacement Standards, for details.
14 FAH-1 H-232 PROPERTY UTILIZATION
(CT:PPM-13; 06-27-2012)
(Domestic State Only)
Utilization is the measurement of the use of both supplies
and equipment in comparison with established standards. U.S. Government
property must be protected against waste, and must be used for official
purposes only.
14 FAH-1 H-232.1 Employee
(CT:PPM-13; 06-27-2012)
(Domestic State Only)
a. Each employee must immediately provide the area
custodial officer (ACO) with a written explanation on Form DS-310, Property
Survey Report, of the circumstances surrounding any missing, damaged, or
destroyed property issued for that employees use.
b. Employees to whom property is assigned must ensure
that repair persons are authorized to remove property from the building for
repairs before releasing property to them, and will inform the office
supervisor when it is necessary for the property to be removed, so that Form DS-1953,
Authorization for Removal of Property, can be obtained.
14 FAH-1 H-232.2 Surveys
(CT:PPM-13; 06-27-2012)
(Domestic State Only)
The area custodial officer (ACO) must conduct periodic
property surveys to ensure the care and maximum use of property; to ensure that
property is used for official purposes only; and to identify property for
reassignment within the organization. These surveys must be accomplished at
least annually; prepare a memorandum to the file confirming that the survey was
taken and the date it was taken.
14 FAH-1 H-232.3 Preventive
Maintenance and Repair
(CT:PPM-13; 06-27-2012)
(Domestic State Only)
a. Employees who operate or use equipment must be
charged with the responsibility of caring for the property, and for promptly
notifying the proper personnel when there is a need for service or repairs. Take
care of the property in accordance with the manufacturer's recommendations.
b. In each case, make a determination as to whether to
establish an annual maintenance contract for the servicing of office equipment
or perform servicing on a per-call basis, after comparison of the relative
costs affecting specific types of equipment.
14 FAH-1 H-233 THROUGH H-239 UNASSIGNED