13 FAH-1 H-630

Contractors

(CT:FSIH-06; 04-17-2012)
(Office of Origin: FSI)

13 FAH-1 H-631 General

(CT:FSIH-06; 04-17-2012)
(Uniform State/USAID)
(Civil Service and Foreign Service Employees)

a. The Department selects contractors for their knowledge and expertise in specific subject areas. Firms under contract to the Department generally win their contracts based in part upon the education, experience, and training of the personnel they propose.

b. In 1998 (amended in 2003), Congress authorized the Foreign Service Institute (FSI) to provide training, on a reimbursable basis, to employees of a U.S. person under contract to provide services to the United States or to any employee thereof that is performing such services (see 13 FAM 641.1). These individuals are commonly referred to as third-party contractors. The contractor may fund the training, and bureaus are permitted to pay for the training when appropriate.

c. As stated in 13 FAM 641.2 paragraph b, tuition charges for FSI courses designated by FSI as State-specific can be waived for State contractors. State-specific is indicated in the Audience section of a course description in the FSI catalog (see also 13 FAH-1 Exhibit H-631).

13 FAH-1 H-632 Requiring Office Responsibilities

(CT:FSIH-01; 12-20-2007)
(Uniform State/USAID)
(Civil Service and Foreign Service Employees)

a. Offices that have determined it is appropriate to provide training to third-party contractors shall prepare a memorandum to the Contracting Officer through the Contracting Officers Representative.

b. The memorandum must include the training class(es) recommended and the reasons why it is appropriate to provide the training. Any training provided to third-party contractors must be in accordance with the terms and conditions of the contract, whether the training is provided on a reimbursable basis or not. The memorandum shall include places for the Contracting Officer to indicate his or her approval or disapproval of the request. The Contracting Officers Representative is responsible for notifying the contractor of the Contracting Officers decision.

c. See Department Notice 2003_01_013 for additional information. See also 13 FAH-1 Exhibit H-632 for a sample format of a contractor training request approval memorandum.

13 FAH-1 H-633 Contracting Officers Representative Responsibilities

(CT:FSIH-06; 04-17-2012)
(Uniform State/USAID)
(Civil Service and Foreign Service Employees)

The Contracting Officers Representative is responsible for:

(1) Reviewing the terms and conditions of the covering contract to determine if the training is authorized;

(2) If the training is authorized, preparing the memorandum requesting the training, citing the section of the contract that authorizes the training. If the contract is silent on whether such training is authorized (e.g., at the time the contract was awarded, the need for such training was not established or contemplated), then the memorandum must describe the need for the training;

(3) Notifying the contractor of the Contracting Officers decision. If the training is approved, advising the contractor that its employee may attend the training on a space-available, reimbursable basis; and

(4) Preparing the formal training enrollment application for submission to FSI; applications for contractors must be in hard copy. A copy of the memorandum indicating the Contracting Officers approval must be attached. The Contracting Officer is not required to sign the formal training enrollment form (Forms SF-182, Authorization, Agreement and Certification of Training).

13 FAH-1 H-634 throUgh H-639 unassigned

13 FAH-1 Exhibit H-631
State Specific Courses Offered by FSI

(CT:FSIH-06; 04-17-2012)

The following FSI courses are considered State specific, meaning the content is pertinent only to the Department of State and such training is not available from any other source:

PA169 Property Management for Custodial Officers

PA190 Basic Global Employment System (GEMS) Processing

PA191 Introduction to Global Employment System (GEMS)

PA192 Position Management in Global Employment System (GEMS)

PA193 Basic Knowledge Center Report Tool (Position and Universe)

PA194 Advanced Knowledge Center Report Tool (Actions Universe)

PA227 NEPA for Windows, Basic Overseas Record Keeping

PA350 Global Finance Management System New User Basic

PA351 GFMS New User Charleston Extended

PA360 Introduction to Supply Chain Management

PA361 ILMS Ariba Approver

PA363 ILMS AM - Property Reconciliation Process

PA364 ILMS AM - Basic Property Record Keeping

PA369 ILMS Overseas Ariba: Non-Serviced Agency Training

PA370 ILMS Overseas Ariba: Purchase Card Holder Training

PA371 ILMS Overseas Ariba: Voucher Examiner Training

PA372 ILMS Overseas Ariba: Watcher Training

PA374 ILMS Domestic Ariba: Budget and Fiscal

PA375 ILMS Domestic Ariba: Requester

PA376 ILMS-Overseas Ariba: Requester Training

PA377 ILMS-Overseas Ariba: Approver Training

PA378 ILMS Domestic Ariba: Purchase Card Training

PA461 eAllowances: Per Diem

PK195 Travel Policies and Procedures for Domestic Offices

PK205 Travel Documents Processing: Practical Application

PK207 Files and Records Management

PS416 SIPRNet in DoS Environment

NOTE: This list is current as of this FAH issuance, but is subject to change. For the most current list, contact FSIs Office of the Registrar or consult the FSI OpenNet Web site.

 

13 FAH-1 Exhibit H-632
Sample Contractor Training Request Approval Memorandum Format

(CT:FSIH-06; 04-17-2012)

MEMORANDUM [DATE]

 

TO: [Contracting Officers name and office designation]

 

FROM: [Contracting Officers Representatives name and office designation]

 

SUBJECT: Contractor Training Request

 

In accordance with contract number [insert contract number], I hereby request that you approve this training request for the following contractor employees:

Contractor Employee Name(s) Contract Dates FSI Training Course

[List name(s) of employee(s)] [List FSI course by course number and name, e.g., YW 285 CableXpress]

 

The course: ___is ___is not designated as State-specific. [Check one]

 

Contract Authorization

[Use one of the following paragraphs, depending on whether the training is authorized in the contract.]

 

This training is authorized in accordance with section [insert section or paragraph citation] of the above-referenced contract.

 

[OR]

 

The contract does not specifically authorize this training. However, the contractor employees need to take this training [explain why the training is needed, including why the contractor cannot obtain this training from an outside source. Cite specific contract requirements that cannot be met unless the training is obtained.]

 

Contracting Officer Decision

 

Approved: ________________________________ _______________

[Contracting Officer Signature] Date

 

Disapproved: _____________________________ _______________

[Contracting Officer Signature] Date