5 FAH-5 H-320
SYSTEM DEVELOPMENT PROJECTS
(CT:ITS-5; 02-05-2013)
(Office of Origin: IRM/BMP/SPO/PM)
5 FAH-5 H-321 GENERAL LIFE CYCLE VALUE
(CT:ITS-5; 02-05-2013)
a. Data administration supports IT development,
integration, and modification projects with a projected life cycle cost in
excess of $750,000, or any system initiative with a projected life cycle cost
over $250,000. Project managers must work with data administration to ensure
that data management is consistent with the Departments Enterprise Data Model
(EDM) (see Table 5 FAH-5 H-313
(1)).
b. Customers requiring support must contact IRM/OPS/SIO/EPI and request a meeting prior to
submitting the IT Configuration Control Board (IT CCB) request form. DA will
facilitate the meeting to cover:
(1) Environment;
(2) Office mission;
(3) Specific task requirements;
(4) Existing documentation;
(5) Process models available;
(6) Data models available; and
(7) Goals, objectives and expectations for the effort.
c. The data administration program office will
generate a project plan outlining their support to the effort. Upon the
approval of all parties, this project plan will serve as the memorandum of
understanding for data administration support.
5 FAH-5 H-322 APPROVAL PROCESS
(CT:ITS-5; 02-05-2013)
a. Data administration support has its own associated
costs, which must be included in the project funding request. When requests
for support are received, data administration identifies a liaison to the
specific project involved and meets with the customer to determine the type of
support required, the level of effort involved, and the availability of
resources. The requirement is articulated as a component of the project plan
submitted to the IT Configuration Control Board.
b. The support project plan identifies the work
breakdown structure, staffing, specific tasking and etc. The project plan
being submitted to the IT Configuration Control Board, the eGov Program Board
articulates the number of dollars the program intends to provide data
administration for support.
5 FAH-5 Table H-322 Project Initiation
Checklist
|
Project Initiation Checklist
|
|
|
|
1. Is this a development or integration project with
an estimated life-cycle cost in excess of $750,000, or a system initiative
with an estimated life-cycle cost in excess of $250,000?
|
Yes
|
No
|
|
2. Has a benefit and/or analysis been prepared for
the project?
|
Yes
|
No
|
|
3. Name of the Diplomatic Security liaison to the
project.
|
|
|
4. Name of the data administration liaison to the
project.
|
|
|
5. Other stakeholder offices and their liaisons.
|
|
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6. Data Administration project plan sign date
|
|
5 FAH-5 H-323 LIFE CYCLE PHASES
(CT:ITS-5; 02-05-2013)
a. As described in 5 FAH-5 H-200 and
depicted in 5 FAH-5 Table H-323, the Managing State Projects methodology is
based on three activity periods made up of two or more phases. Data
administration may contribute to each of the phases of a project as a partner
providing experience and perspective; data administration makes specific
contributions to the user requirements definition phase, the system
specification phase, the implementation phase and the operation and maintenance
phase. For more information, see 5 FAH-5 H-200.
b. Data administration staff may participate in these
phases as partners in the development effort, with specific activities
associated with the project cycle indicated in the work breakdown structure for
the effort. Such activities are agreed upon in the data administration project
plan (see 5
FAH-5 H-321 paragraph c) and described in the project plan for the
initiative.
5 FAH-5 Table H-323 Managing State
Projects, Project Periods and Phases
|
Study Period
|
Acquisition Period
|
Operations
|
|
Concept definition phase
|
Source selection phase
|
Deployment phase
|
|
Acquisition planning phase
|
|
Deactivation phase
|
5 FAH-5 H-324 USER REQUIREMENTS
DEFINITION
(TL:ITS-1; 02-13-2002)
a. Data administration participates in the user
requirements definition phase particularly to facilitate identification of data
sources and requirements.
b. Specific data administration services applicable to
this phase of the project include process modeling, business rule collection,
interface identification and requirements definition. Especially, data
administration helps identify how the information involved in the project
relates to the enterprise data model, and to existing standard data elements.
c. Data administration provides input to the system
requirements specification document in the areas of data sources, business
rules, and interfaces and data requirements.
5 FAH-5 Table H-324 Process Modeling
Checklist
|
Process Modeling Checklist
|
|
|
|
1. Does the organization presently have process
models?
|
Yes
|
No
|
|
2. Are they up-to-date?
|
Yes
|
No
|
|
3. What are the organizations goal and objectives?
|
|
|
4. What documentation exists describing how the organization
does business?
|
|
|
5. What documentation exists describing the systems
that support the business process?
|
|
|
6. What information is used to perform the business
process?
|
|
|
7. What guides or regulates performance of the
business process?
|
|
|
8. What resources are used to perform the business
process?
|
|
|
9. What does the business process produce?
|
|
|
10. Who are the customers that use the product(s)
of the business process?
|
|
|
11. What current bottlenecks exist, if any?
|
|
5 FAH-5 H-325 SYSTEM SPECIFICATION
(TL:ITS-1; 02-13-2002)
a. Data administration participates in the system
specification phase, particularly to identify data requirements and data
management for the effort.
b. Specific data administration services applicable to
this phase of the project include data modeling of the existing data sources,
interface elements and required data for the effort; data mapping of required
data re-formatting; data access evaluation and data quality analysis in support
of system testing. Specifically, data administration seeks to ensure that data
management for the system design is consistent with the enterprise data model
and the standard data elements. Where new data is identified for the system,
data administration will facilitate that data being standardized and being
integrated into the enterprise data model as standard data elements.
c. Data administration provides input to the system
specification document, the interface specification and the system verification
plan.
5 FAH-5 Table 325 Data Modeling Checklist
|
1. Does the project sponsor organization presently
have data models?
|
Yes
|
No
|
|
2. Is there a need to examine existing processes to
clarify how the proposed system and/or integration will benefit the
organization?
|
Yes
|
No
|
|
3. Is a commercial off-the-shelf solution being
proposed?
If yes, does the product include process and data
models with the documentation?
If no, can these be acquired from the vendor?
|
Yes
Yes
Yes
|
No
No
No
|
|
4. Does an existing system fulfill a similar function
to the proposed development and/or integration?
If so, is it possible that data from the existing
system may support the current requirement?
|
Yes
Yes
|
No
No
|
5 FAH-5 H-326 IMPLEMENTATION
(TL:ITS-1; 02-13-2002)
a. Data administration participates in the
implementation phase to facilitate required data conversion between systems,
especially historical data conversion from a legacy environment.
b. The specific data administration services applicable
to this phase of the project is data conversion, using the existing enterprise
data model as the standard for conversion.
c. Data administration provides input to the
implementation plan and to testing reports in this phase.
5 FAH-5 H-327 MAINTENANCE
(TL:ITS-1; 02-13-2002)
a. The operations and maintenance phase of the life
cycle involves monitoring and managing the system once it has been
implemented. Data administration typically has little role in operations.
Maintenance activities, especially modification of a system while it remains in
an operational area, may benefit from data administration analysis and
support. If the scope of incremental changes becomes significant, a separate
system development project may be required to effect the change.
b. Specific data administration services applicable to
this phase of the project can include one, some or all of the services offered
by the program. Data administration provides specific expertise in data
management, especially in the context of the enterprise data model and existing
standard data elements.
c. Data administration provides input to operations
and maintenance documentation in this phase.
5 FAH-5 H-328 AND H-329 UNASSIGNED
(TL:ITS-1; 02-13-2002)