UNCLASSIFIED (U)

8 FAM 703.6

Form DS-1640, Request for Passport Services and Electronic Request for Passport Services

(CT:CITZ-1; 06-27-2018)
(Office of Origin: CA/PPT/S/A)

8 FAM 703.6-1 Summary

(CT:CITZ-1; 06-27-2018)

a. The Electronic Request for Passport Services (e-RPS) and equivalent form DS-1640, Request for Passport Services, are used exclusively by the Special Issuance Agency (CA/PPT/SIA) in the adjudication of diplomatic passports for permanent change of station assignments of Department employees and eligible family members (EFMs). The e-RPS is typically generated by Human Resources. The paper form DS-1640 is generally acceptable when there are system problems generating the e-RPS. However, the form DS-1640 must still be generated by Human Resources.

b. The e-RPS/form DS-1640 is accepted in lieu of a travel authorization from the Department as evidence of entitlement to a diplomatic passport (see 8 FAM 503 for more information on adjudicating diplomatic passports). The e-RPS/form DS-1640 is typically used to add an EFM when a travel authorization cannot be amended or produced in a timely manner.

c. Passport specialists at CA/PPT/SIA use the e-RPS/form DS-1640 to determine the applicant's entitlement, the passport endorsement text (see 8 FAM 505.2), the validity period of the passport, and where to deliver the completed passport by verifying:

(1) The bearer/sponsor's employment with the Department;

(2) The sponsor's name;

(3) The bearer's/EFM's need to travel;

(4) The length of the tour; and

(5) The current post of assignment of the bearer/sponsor.

UNCLASSIFIED (U)