3 FAH-1 H-3750
TRAVEL OF CHILDREN OF SEPARATED
FAMILIES
(CT:POH-203; 03-13-2018)
(Office of Origin: HR/ER/WLD)
3 FAH-1 H-3751 SPACING OF TRIPS
(CT:POH-127; 04-12-2007)
(Uniform State/USAID/Commerce/Foreign Service Corps - USDA)
(Applies to Foreign Service Only)
a. For each twelve-month period that a member parent is
serving abroad, one actual round trip is authorized under this travel
authority:
(1) In approving trips, eligibility begins a year from
the date the previous trip began. For example, a member arrives at post in
June 1990, and the first leg of travel for the children begins in December
1990, and is completed in January 1991. Eligibility for the second trip begins
in December 1991. If the child travels prior to December, 1991:
(a) The member can pay for the child's travel and expect
to be reimbursed; or
(b) The post may pay for the travel and have the member
sign a repayment agreement to cover reimbursement to the U.S. Government, if an
additional 12-month period of service abroad is not completed;
(2) The subsequent 12-month service period may be
completed in the present tour, the immediate follow-on tour, or a combination
of both.
b. Continued service abroad includes direct transfer to
another post abroad or home leave followed by reassignment abroad.
c. Members who do not complete the required additional
period of service abroad are not eligible for reimbursement or are subject to
repayment of travel costs under 3 FAM 3754.
3 FAH-1 H-3752 REQUESTING TRAVEL
(CT:POH-127; 04-12-2007)
(Uniform State/USAID/Commerce/Foreign Service Corps - USDA)
(Applies to Foreign Service Only)
The member of the Service who wishes to initiate travel
under this section must provide the post, in writing, the following
information:
(1) The name, date of birth, address and dates of the
last travel under this section for each child for whom travel is requested;
(2) The name and address(es) of the other parent;
(3) A signed statement by the member that the travel
is not inconsistent with any applicable court order and/or separation agreement
if the separation of the parents is the result of divorce or legal separation;
(4) In the case of a child who would travel under the
authority in 3
FAM 3752, and Section 901(15)(A) of the Foreign Service Act of 1980 (22
U.S.C. 4081(15)(A)), a signed statement that the member is not receiving an
education allowance, educational travel allowance, or voluntary separate
maintenance allowance (when requested by the member for special needs or
hardship) for the child whose travel is requested; or
(5) In the case of a child who would travel under the
authority in 3
FAM 3752, and Section 901(15)(B) of the Foreign Service Act of 1980 (22
U.S.C. 4081(15)(B)), a signed statement that the child does not regularly
attend school in the country where the other parent resides.
3 FAH-1 H-3753 APPLICATION FOR
PASSPORT
(CT:POH-127; 04-12-2007)
(Uniform State/USAID/Commerce/Foreign Service Corps - USDA)
(Applies to Foreign Service Only)
a. A visiting child who is a U.S. citizen is entitled
to apply for the type of passport (diplomatic or official) held by the member
parent assigned abroad.
b. A member parent who wishes the member's child to
travel on a diplomatic or official passport in lieu of a regular passport
should submit a copy of the orders prepared at post for the child's travel to
the appropriate agency official as follows:
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State
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The appropriate regional division in the Office of
Career Development and Assignments (HR/CDA);
|
|
USAID
|
Bureau for Management , Office of Administrative
Services, Travel and Transportation Division (M/AS/TT);
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Commerce
|
Office of Foreign Service Human Resources, U.S. and
Foreign Commercial Service;
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Foreign Service Corps - USDA
|
FAS/MSD Field Services Branch; or APHIS
International Services/RMS.
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c. Form DS-11, Application for a U.S. Passport, is executed in accordance with normal procedures and specific instructions
contained on the reverse side of the application form.
|
Diplomatic and Official Passports
|
Obtain and execute form at the Employee Service
Center at the Department of State, any U.S. Passport Agency, most local
courthouses and larger post offices throughout the United States and at U.S.
consular offices abroad.
|
|
Regular Passports
|
Obtain and execute form at any U.S. Passport
Agency, most local courthouses and larger post offices throughout the United
States, and at U.S. consular offices abroad.
|
d. For diplomatic or official passports, Form DS-11
must be submitted to the appropriate agency office as noted in paragraph b of
this section:
(1) Except that for Commerce employees the form must
be submitted to the Travel Section, Office of Administrative Services, Office
of the Secretary;
(2) On the basis of a copy of the child's orders and
executed Form DS-11, the appropriate agency office will obtain the diplomatic
or official passport and visa services as required. Applicants should allow
one month for processing of diplomatic and official passport requests and, in
addition, up to one month for any diplomatic or official visas, as required.
Questions regarding these procedures should be directed to the appropriate
agency office noted in paragraph b of this section.
e. Holders of regular passports must obtain any visas
required directly from the embassy or consulate of the country to be visited.
f. Parents of children traveling on regular,
diplomatic, or official passports should note that the personal appearance of
all minors under age 14 is required at the time Form DS-11, Application for a U.S. Passport, is submitted.
3 FAH-1 H-3754 AUTHORIZING OFFICER
RESPONSIBILITIES
(CT:POH-127; 04-12-2007)
(Uniform State/USAID/Commerce/Foreign Service Corps - USDA)
(Applies to Foreign Service Only)
a. Officials designated as post authorizing officers
shall assure through review of the member's signed statement and review of
previous records of U.S. Government-funded travel by the child that the travel
does not exceed one round trip each 12-month period and that the applicable
criteria for the authorities in 3 FAM 3752 are
met.
b. There are no escort provisions under this travel
authority for unaccompanied children. Therefore, the official authorizing an
unaccompanied child to visit a separated parent will, for children 16 and
under, formulate a routing utilizing such reduced U.S. air carrier service as
necessary when the authorizing official determines that the routing otherwise
appropriate under applicable Fly America requirements would constitute a
serious risk to the health or welfare of the unaccompanied child. Routings
regarded as involving a serious risk to the health or welfare of an
unaccompanied child include those that require overnight lodgings, a change of
airport terminals, or unusually short or long stopovers at an interchange
point. Such alternative routings will be recorded, signed, and dated by the
authorizing official and will be kept on file at the post for a three-year
period.
3 FAH-1 H-3755 TRAVEL LIMITATION
(CT:POH-127; 04-12-2007)
(Uniform State/USAID/Commerce/Foreign Service Corps - USDA)
(Applies to Foreign Service Only)
a. In scheduling trips, the authorizing officer should
seek to make them at the least possible cost to the U.S. Government.
b. Travel will not be authorized within 30 days of the
parent's anticipated transfer or home leave or within 30 days of arrival at
post or return from home leave, except when there is an unexpected curtailment
of tour or advance of travel of the employee at the request of the agency
concerned.
c. Travel will be performed under official travel
orders prepared at post.
3 FAH-1 H-3756 POST PRIVILEGES
(CT:POH-127; 04-12-2007)
(Uniform State/USAID/Commerce/Foreign Service Corps - USDA)
(Applies to Foreign Service Only)
a. While at post, visiting children will be accorded
access to recreational and other post facilities normally available to
dependents, including, upon authorization by the principal officer, post
medical facilities and services of the medical staff.
b. The granting of diplomatic privileges and immunities
will be subject to conditions imposed by the host government.
3 FAH-1 H-3757 Other Expenses
(CT:POH-203; 03-13-2018)
(Uniform State/USAID/Commerce/Foreign Service Corps - USDA)
(Applies to Foreign Service Only)
a. The following expenses will be allowed under this
travel authority:
(1) Unaccompanied minor fees charged by airlines since
there are no escort provisions under this travel authority; and
(2) Transportation to and from the airport.
(3) Per 14 FAM 568.1, two pieces of checked luggage which weigh up to 50
lbs (23 kg) per piece are authorized.
b. Involuntary layovers resulting from circumstances
beyond the travelers control, which involve additional expenditures for hotel
accommodations and per diem may be authorized at the discretion of the posts
financial management officer or travel officer.
3 FAH-1 H-3758 and H-3759 UNASSIGNED